Contract Administrator

5 months ago

Toronto, Canada CT REIT Full time

**What you’ll do**

Our CT Real Estate Investment trust (REIT) is an unincorporated, closed end real estate investment trust formed to own income producing commercial properties primarily located in Canada. The organization is comprised of a small team of real estate, legal and financial professionals leading a publicly traded business. Its portfolio is comprised of over 300 properties totalling approximately 25 million square feet of GLA, consisting primarily of retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT’s most significant tenant.

The Contract Administrator is responsible for setting up contracts within our ERP system and reviewing and processing vendor payments on a timely basis and with a high degree of service and accuracy. This position provides the opportunity to develop a number of valued skills such as communication and customer service.
- Review Contracts, Pos and enter material into our ERP System
- Review AP payment documents (includes invoices, for all required information and authorization)
- Accurate and timely processing of supplier invoices
- Administers pay cycle for payment of regular AP and rush payments
- Reconcile vendor accounts, as needed
- Entering Supplier payment details and ensuring accuracy of payment details
- Provide a high level of customer service to ensure suppliers experience
- Serve as the primary point of contact for internal stakeholders, as well as suppliers, regarding invoice processing and payment inquiries.
- Identify problems and discrepancies from vendor correspondence, internal inquiries or based on system reports (e.g. vendor history, replacement and/or re-issuance of lost or incorrect cheques)
- Investigate the root cause of any issues, prioritize, and follow up with other stakeholders as needed to resolve issues
- Perform project-related or ad-hoc tasks as assigned by the Manager

**What you bring**
- Post-secondary studies in a business-related field are preferred
- 2-3 years of AP or Contract Administration experience, preferably in a real estate property management, real estate development and/or construction company
- Good written and verbal communication skills
- Understanding of basic accounting principles
- Detail oriented, with fast and accurate keyboarding skills
- Strong organizational and problem-solving skills
- Ability to effectively prioritize activities
- Strong customer focus
- Ability to work independently or with a team
- Proficient in Microsoft Excel and Word
- Experience working with Yardi system considered an asset

**Hybrid**

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

LI-NV1

**About Us**

**Our Commitment to Diversity, Inclusion and Belonging**

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

**Accommodations

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