Administrative Assistant
6 months ago
**Fonction générale**:
Nous recherchons une personne soucieuse du détail et proactive pour se joindre à notre équipe en tant qu’adjointe administrative chez Audio-Technica Canada, Inc. Ce rôle sera responsable de la gestion de divers aspects du processus de coordination de la logistique et des ventes, y compris l’approvisionnement, la coordination des expéditions, l’inventaire et d’autres soutiens au besoin.
**Les principales responsabilités comprennent, sans s’y limiter**:
- Soutien aux ventes:
- Soutien aux demandes de crédit du concessionnaire
- Applications de configuration du concessionnaire
- Configurations des SKU des concessionnaires
- Sauvegarde des commandes clients et des processus de retour
- Support de la boutique en ligne
- Répondre au téléphone
- Soutien logistique et opérationnel:
- Coordination de l’expédition:
- Soutenir les réservations d’expéditions maritimes et surveiller les expéditions pour assurer une livraison à temps
- Coordination des achats (bons de commande):
- Support à l’émission des bons de commande aux filiales et aux usines
- Soutien à la communication avec les fournisseurs pour assurer la livraison des marchandises dans les délais
- Coordination des fournisseurs:
- Soutien au suivi des fournisseurs (usines) sur les réclamations, les écarts et les problèmes de qualité
- Soutien aux prévisions:
- Prise en charge de la mise à jour des feuilles de prévision des ventes
- Coordination de l’inventaire:
- Soutenir la gestion des stocks et communiquer les informations de disponibilité à l’équipe de vente
Autrui
- Compte créditeur:
- Soutenir la soumission des factures, des paiements à l’équipe comptable et d’autres aspects financiers
- Soutien administratif:
- Fournir un soutien administratif général aux équipes commerciales et logistiques
- Aider à préparer des rapports, des présentations et d’autres documents au besoin
- Entreprendre toutes les tâches supplémentaires nécessaires à l’atteinte des objectifs de l’entreprise
**Exigences du poste**:
Connaissances et expérience
- Bilingue anglais et français (écrit et parlé)
- Baccalauréat ou équivalent études/expérience de travail
- Solide éthique de travail avec la capacité de s’épanouir de manière autonome dans un environnement dynamique et axé sur le travail d’équipe
- Souci du détail
- Compétences en résolution de problèmes
- Expérience de l’utilisation de logiciels CRM et d’outils de gestion de pipeline, de préférence
- Expérience SAP souhaitable
Pour effectuer ce travail avec succès, une personne doit être capable d’accomplir chaque tâche essentielle de manière satisfaisante. Les exigences énumérées ci-dessus sont représentatives des connaissances, des compétences et/ou des capacités requises. Des aménagements raisonnables peuvent être faits pour permettre aux personnes handicapées d’exercer les fonctions essentielles.
Études ou expérience équivalente:
- Baccalauréat ou équivalent études/expérience de travail
- Une expérience dans l’industrie de l’audio commercial est un atout
**General Function**:
We seek a detail-oriented and proactive individual to join our team as an Administrative Assistant at Audio-Technica Canada, Inc. This role will be responsible for managing various aspects of the logistics and sales coordination process, including procurement, shipping coordination, inventory, and other support as required.
**Principal Responsibilities include, but are not limited to**:
- Sales Support:
- Dealer credit requests support
- Dealer SKU setups
- Back up for sales orders and returns processes
- Web store support
- Answering the phones
- Logistics & Operations Support:
- Shipping Coordination:
- Support the ocean shipment bookings and monitor shipments to ensure on-time delivery
- Procurement (Purchase Order) Coordination:
- Support to issue purchase orders to affiliates and factories
- Support to communicate with suppliers to ensure timely delivery of goods
- Supplier Coordination:
- Support to follow up with suppliers (factories) on claims, discrepancies, and quality issues
- Forecasting Support:
- Sales forecast sheet update support
- Inventory Coordination:
- Support inventory management and communicate availability info with the sales team
Others
- Account Payable:
- Support submitting invoices, payments to the Accounting team, and other financial
transactions
- Administrative Support:
- Provide general administrative support to the sales and logistics teams
- Assist in preparing reports, presentations, and other documents as needed
- Undertake any additional tasks required to achieve the company's objectives
**Position Requirements**:
Knowledge and Experience
- Bilingual English and French (written and spoken)
- Bachelor’s degree or combined education/work experience equivalent
- Strong work ethic with the ability to thrive independently in a fast-paced,
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