Executive Assistant

7 months ago

Burlington, Canada Community Living Burlington Full time

**Position Title**:Executive Assistant

**Department**:Admin

**Position Type**:1 Full Time Permanent Position (40 hours/week)

**No. of Positions**:1

**Classification**: Non-Union

**Schedule**:Monday to Friday, must be flexible to work evenings and weekends as needed

**Position Start Date**:TBD

**Rate of Pay**:To be discussed

Community Living Burlington is a social-profit charitable organization serving the communities across the Halton region since 1955. Our mission is to enrich the quality of life of people with a developmental disability and promote their full and meaningful inclusion in the community.

This position complies with all Community Living Burlington Policies and Procedures, follows Community Living Burlington’s Mission, Vision and Value Statements. It is agreed that this position will work in compliance with the provisions of the Occupational Health and Safety Act and Regulations and with the Ministry of Community and Social Services. It is the pledge of each staff to provide safety, practice respect and promote community while working at Community Living Burlington.

Reporting to the Executive Director, the Executive Assistant is responsible for providing comprehensive administrative support to the E.D. and facilitates the efficient operation. This includes providing proactive and timely administrative support for daily activities as well as special projects and other assignments as required. Work assignments are complex in nature and considerable judgement, tact, and initiative are required to respond to requests and support resolutions.

The Executive Assistant is responsible for addressing all inquiries received by the Executive Director and prepare for meetings involving internal and external stakeholders. This role is responsible for scheduling and communications specific to the Board, and government officials. This includes agenda preparation, facilitating virtual meetings, minute-taking and action follow-up.

The Executive Assistant is responsible for drafting correspondence and reports for the Executive Director and the Board of Directors including meeting preparations and minute-taking at weekly Senior Leadership Committee Meetings and other meetings as required.
- Office administration diploma from a recognized college or equivalent experience required; University degree preferred
- Minimum of 2 years’ experience in a similar position supporting a senior level executive required
- Experience with social media and/or virtual meeting technology an asset
- Exceptional typing speed and accuracy required
- Extensive experience taking minutes of meetings required
- Demonstrated ability to effectively prioritize and manage multiple projects with strict deadlines
- Present well-developed organizational skills
- Demonstrated tact, diplomacy, professional discretion and confidentiality
- Exceptional customer service and collaboration skills
- Exceptional verbal and written communication skills
- Self-directed and able to work effectively with mínimal supervision
- Demonstrated commitment to ongoing learning with an aptitude for learning new software and systems

**Working Conditions**
- Office environment.
- May be required to work flexible schedule including weekends
- Computer work
- Attends and maintains mandatory trainings

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Work Location: In person

  • Executive Assistant

    6 months ago

    Burlington, Canada Fix Network Full time

    **Ready to start a high-speed career with Fix Network ?**: Buckle up, **Fix Network** is on the fast line, and we're looking for **new talents** who love to hit the accelerator! At Fix Network, we're building highways of connections! If you're a well-organized person who likes to work in a fast-paced environment you might just be the pilot we're looking for...

  • Executive Assistant

    2 months ago

    Burlington, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Burlington. The successful candidate will be responsible for providing high-level administrative support, ensuring smooth day-to-day operations.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and appointments, and maintain...

  • Executive Assistant

    3 months ago

    Burlington, Canada Lotus Counselling Services Full time

    **Job Title: Executive Assistance** **Location**: Hybrid (Remote, Home, or Office locations) **Job Type**: Full-time with flexible scheduling **Salary**: $20-25 per hour, with the ability to expense gas and cell phone costs **Purpose**: The Executive Assistant serves a pivotal role in enhancing operational efficiency by managing tasks that do not require...

  • Executive Assistant

    6 months ago

    Burlington, Canada The Wendy's Company Full time

    Overview: When our square shaped burgers made their first sizzle on the scene more than 50 years ago, people knew our approach wasn’t like any other. Same goes for the way we support our employees. Our culture of openness, flexibility, and inclusiveness allows everybody to flourish in their own way. If you’re looking for a career where you can be part of...

  • Executive Assistant

    6 months ago

    Burlington, Canada Wendy's Full time

    When our square shaped burgers made their first sizzle on the scene more than 50 years ago, people knew our approach wasn’t like any other. Same goes for the way we support our employees. Our culture of openness, flexibility, and inclusiveness allows everybody to flourish in their own way. If you’re looking for a career where you can be part of the...

  • Executive Assistant to CEO

    4 weeks ago

    Burlington, Canada MHB Group Canada Full time

    Executive Assistant to CEOAre you an Executive Assistant looking for your next challenge? Would you enjoy supporting the Founder/CEO of a fast-growing real estate investment firm? This is a dynamic and highly visible role for a driven, organized professional who will serve as the CEO’s right hand, managing operations, communications, and strategic...

  • Executive Assistant to CEO

    4 weeks ago

    Burlington, Canada MHB Group Canada Full time

    Executive Assistant to CEO Are you an Executive Assistant looking for your next challenge? Would you enjoy supporting the Founder/CEO of a fast-growing real estate investment firm ? This is a dynamic and highly visible role for a driven, organized professional who will serve as the CEO’s right hand, managing operations, communications, and strategic...

  • Executive Chef Assistant

    2 weeks ago

    Burlington, Ontario, Canada Uptown Social House Full time

    Job Title: Executive Chef AssistantWe are seeking a skilled and experienced Executive Chef Assistant to join our team at Uptown Social House.About the Role:This is an exciting opportunity for a dedicated and hardworking individual to support our executive chef in overseeing the culinary operations of our restaurant. The successful candidate will be...

  • Executive Assistant

    6 months ago

    Burlington, Canada Tamarack Lumber Inc Full time

    Tamarack Lumber Inc. is a well-established lumber business that specializes in providing superior services to the home building industry. Headquartered in Burlington, the company is fast paced and highly responsive to demanding requirements of the home building industry, where work ethic, competence, and initiative are valued. Roles and Responsibilities -...

  • Executive Assistant to CEO

    2 weeks ago

    Burlington, Canada The Confident Clinician Full time

    As our Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our day-to-day activities. You’ll work directly with Sean and Jordan Robertson, supporting them in managing projects, organizing priorities, and connecting them with partners and clients. This is an opportunity to grow within a purpose-driven organization and make...

  • Executive Assistant, Corporate Services

    7 months ago

    Burlington, Canada The MEARIE Group Full time

    **EXECUTIVE ASSISTANT, CORPORATE SERVICES** **ABOUT THIS ROLE** Burlington Hydro Inc. (“BHI”) is currently seeking an Executive Assistant, Corporate Services. Reporting to the EVP, Corporate Services & Chief People Officer, this position is responsible for providing comprehensive senior administrative support to the Senior Executive Team and Board of...

  • Executive Administrative Assistant

    1 month ago

    Burlington, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    In beBee Professionals, we are seeking a highly organized and proactive Executive Administrative Assistant to oversee the daily operations of our office in Burlington, Canada.Job Summary:This is an exciting opportunity for a motivated leader to join our team as an Executive Administrative Assistant. As a key member of our administrative staff, you will be...

  • Executive Assistant, Corporate Services

    7 months ago

    Burlington, Canada Burlington Hydro Full time

    **About this role**: Burlington Hydro Inc. (“BHI”) is currently seeking an Executive Assistant, Corporate Services. Reporting to the EVP, Corporate Services & Chief People Officer, this position is responsible for providing comprehensive senior administrative support to the Senior Executive Team and Board of Directors of Burlington Enterprises...

  • Executive Assistant

    6 months ago

    Burlington, Canada Impetus Consulting Full time

    **The Business** Jacob Campagnaro, VP of Commercial Real Estate at REC Canada's Commercial Division, leads one of the country's largest commercial portfolios. With extensive expertise in property valuation, marketing, leasing, market analysis, and investment strategy, Jacob and his team address the gap between theoretical knowledge and practical insights in...

  • Executive Administrative Assistant to The Regional

    3 weeks ago

    Burlington, Canada TransUnion Full time

    TransUnion's Job Applicant Privacy Notice **What We'll Bring**: At TransUnion, we are dedicated to finding ways information can be used to help people make better and smarter decisions. As a trusted provider of global information solutions, our mission is to help people around the world access the opportunities that lead to a higher quality of life, by...

  • Executive Assistant to Co-founder of Investments

    3 months ago

    Burlington, Canada Investments Group Full time

    Jacob Campagnaro, Team Lead & Co-Founder of Investments Group, is seeking a dedicated Executive Assistant to manage day-to-day operations, allowing him to focus on growth and client engagement. The Executive Assistant will provide comprehensive support, ensuring seamless business operations, from managing client relations to heading file organization and...

  • Executive Assistant to Svp/md

    6 months ago

    Burlington, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Executive Assistant

    4 months ago

    Burlington, Canada Eaton Full time

    Eaton’s Electrical Sector is currently seeking an Executive Assistant to join the team at our site in Burlington, ON and offers benefits from day one. **Who we are**:Our team is dedicated to improving lives and protecting the environment through our intelligent power management products and solutions. We create an environment where creativity, invention...

  • Executive Chef Assistant

    1 week ago

    Burlington, Ontario, Canada Nai Restaurant Full time

    Job DescriptionNai Restaurant is seeking an experienced and skilled Executive Chef Assistant to join our team. As a key member of the kitchen staff, you will play a vital role in ensuring the smooth operation of our restaurant.Responsibilities:Maintain accurate records of food costs, consumption, sales, and inventory.Demonstrate new cooking techniques and...

  • Executive Assistant

    7 months ago

    Burlington, Canada Elite Transport & Warehousing Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of...