Administrative Assistant
7 days ago
Job Title
Administrative Assistant
Job Description Summary
**Job Description**:
Tasks & Responsibilities
Client Relations / Communications
Act as a first point of contact - answer, follow up and/or redirect inquiries to the appropriate departments
Administrative
Create and maintain personnel files
Collect monthly and certified sales reports from tenants. Upload the sales in Excel and MRI.
Distribute Sales Summaries, Detailed Sales Reports and the Tenant Ranking Reports.
Consolidate information for all periodic Executive Summary reports from all departments; upload the information to SharePoint within timelines provided.
Assist with Office Tower leasing administrative duties.
Keep track of important documents such as customer concern forms, tenant memo tracking, Certificates of Insurance, etc.
Update the Retail Database (frequently calling tenants to confirm proper contact information).
Collect and record all cheques and cash received and deposit in the bank.
Manage the petty cash fund in the Administration office.
Follow up on unpaid invoices
Marketing
Assist with various on-site promotions and events
Monitoring and keeping current with the shopping centre’s, and its retailer’s, online presence such as; Facebook, Instagram, Blog, Website, etc.
Communications support for the Marketing Department and Guest Services
Updating and continuous monitoring of all digital platforms (including property website, corporate website listing, Google business pages, etc.) to ensure store listings and mall hours of operation, among other information, is accurate and consistent.
Provide support with publishing and maintaining store directory, promotions, and job listings on property website
Support with donation request communications (i.e. letters of confirmation or regret)
**Completing executive reporting, sections such as**: traffic and gift card sales?
Other marketing support as requested by the Marketing Manager
Miscellaneous
Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher.
Other administrative duties as required
Maintain general office supplies and order as requested by departments.
Complete tasks given by the GM as well as help in other departments when needed.
**Qualifications**:
Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration
Excellent knowledge of good customer service practices and must display a high level of professionalism at all times
Strong communications (written & verbal), listening, organizational and problem solving skills
Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
Must be able to provide clear criminal background check
Working Conditions
Fast paced office environment in downtown Saskatoon
Repetitive tasks
-
Administration Assistant
7 months ago
Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time**POSITION TITLE**: Administration Assistant **DEPARTMENT**: Child and Family Services **CLASSIFICATION**: MGO-05 **SALARY RANGE**: $56,100.00 to $67,045.00 per Annum **POSITION TYPE**: Full-time, Term - 2 years with possibility of extension. **LOCATION**: Saskatoon **ACCOUNTABLE TO**: Director of Child and Family Services **Brief Overview**: Under...
-
Administrative Assistant
7 months ago
Saskatoon, Canada West Coast Reduction Full timeBased at our Saskatoon plant location, we are searching for an Administrative Assistant. This role is responsible for providing general administration support for the WCRL Saskatoon Division’s Management team. The role is accountable for assisting the Purchasing Department in receiving all goods in the system, assisting the Sales Department with the...
-
Administrative Assistant
5 days ago
Saskatoon, Canada Bridge Counseling Full timegreeting clients, - providing support to our counsellors, - assisting in daily office needs, - collecting payment from clients, - and dealing with Bridge Counseling's general administrative activities. What does an Administrative Assistant do at Bridge Counseling? A successful Admin Assistant should ensure our office's efficient and smooth day-to-day...
-
Administrative Assistant
4 months ago
Saskatoon, Canada Bridge Counseling Full timegreeting clients - providing support to our counsellors - assisting in daily office needs - collecting payment from clients - dealing with Bridge Counseling's general administrative activities What does an Administrative Assistant do at Bridge Counseling? A successful Admin Assistant should ensure our office's efficient and smooth day-to-day...
-
Administrative Assistant
7 months ago
Saskatoon, Canada Thomson Jaspar LLP Full time**ADMINISTRATIVE ASSISTANT** Thomson Jaspar LLP has an exceptional opportunity in our administration area for a full-time, permanent administrative assistant. A willingness to learn and a professional demeanor will be your best assets. **Profile**: - Ability to handle multiple assignments - Positive attitude with willingness to learn - Team player and...
-
Administrative Assistant
7 months ago
Saskatoon, Canada Prairie Machine & Parts Mfg. - Partnership Full time**Job Profile** The Receptionist/Administrative Assistant is the first point of contact for all calls and visitors to Prairie Machine and Parts. The Receptionist/Administrative Assistant is responsible for providing excellent customer service and general office administration and support. **Primary Responsibilities**: - Answer the telephone promptly and...
-
Administrative Assistant
4 months ago
Saskatoon, Canada Market Tire Business Office Full time**Administrative Assistant Position Overview** The Administrative Assistant, working in a fun, relaxed accounting department, will provide high-quality administrative assistance to the Accounting Manager of Market Tire (1976) Ltd. **Administrative Assistant Position by Area of Responsibility** **General Administrative Support** **Duties Include**: -...
-
Administrative Assistant
3 months ago
Saskatoon, Canada Kova Engineering (Saskatchewan) Ltd. Full time**Job Overview** We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs administrative duties in support of managers and employees in the Inspection department. They assist management in upholding company policies and best practices in administrative tasks. Approximately 80-percent of the Administrative...
-
Administrative Assistant
18 hours ago
Saskatoon, Canada BelleMaison Development Corporation Full time**Job Title**: Administrative Assistant **Company**: BelleMaison Development Corporation **Location**:Saskatoon, SK **Employment Type**: Full-Time **About Us** BelleMaison Development Corporation is a dynamic and innovative land development company based in Saskatoon. We specialize in designing and building residential and commercial projects that...
-
Administrative Assistant
2 months ago
Saskatoon, Canada Sherbrooke Community Centre Full timeDescription The Administrative Assistant works as a part of the business Office team of Sherbrooke Community Centre providing accounts payable, accounts receivable, general ledger and other support duties including assisting residents and staff with their administrative and financial needs. The Administrative Assistant contributes to excellent public and...
-
Administrative Assistant
1 week ago
Saskatoon, Canada North Prairie Developments Full time**About North Prairie Developments** North Prairie Developments is a dynamic, client-focused team of experienced industry professionals who have designed and developed thousands of residential and commercial properties in Saskatoon and Regina. We value long-term relationships and understand the importance of balancing work and life. We are seeking an...
-
Administrative Assistant
7 months ago
Saskatoon, Canada ZYUS Life Sciences Full time**Summary**: **Administrative Assistant - Fixed Term** **About ZYUS** **About the Role** The primary responsibility of the Administrative Assistant is to manage front desk responsibilities and cultivate a welcoming atmosphere. This position oversees various administrative tasks, upholding confidentiality and providing support across multiple...
-
Administrative Assistant
3 weeks ago
Saskatoon, Canada STC Industrial Contracting Full time**Administrative Assistant** STC Industrial Contracting, a division of the STC Industrial Group of Companies, is a First Nations owned industrial construction & maintenance contracting company delivering safe, competitive, quality services to our clients, and engagement and growth to Indigenous communities and people. Under general supervision, the...
-
Administrative Assistant
3 months ago
Saskatoon, Canada Saskatoon Region Early Childhood Intervention Program Full time**Join Our Team as an Administrative Assistant (Temporary)** **Passionate about early childhood intervention and making a difference in the lives of families? Join us!** **About Us**: At the Saskatoon Region Early Childhood Intervention Program (SRECIP), we support families to meet their children’s developmental needs. Be part of a team that believes in...
-
Administrative Assistant
4 months ago
Saskatoon, Canada Aurora Financial Solutions Inc Full time**Administrative Assistant** **We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.** Aurora Financial Solutions Inc. is seeking an Administrative Assistant to join our Team. We are looking for an individual who will thrive in a fast-paced, competitive industry as part of an award-winning,...
-
Administrative Assistant
2 months ago
Saskatoon, Canada Fidus Legal Full time**Job Summary** We are seeking a detail-oriented and organized Administrative Assistant to join our team. The hours will be set, but can accomodate hours during the day that allow for drop off of school age children. This role requires strong communication skills, proficiency in clerical tasks, and the ability to manage multiple priorities in a fast-paced...
-
Administrative Assistant
2 months ago
Saskatoon, Canada ZONE Physiotherapy Full timeZONE Physiotherapy is looking for a full-time administrative assistant to join our team and provide clinical support for an expanding health care practice. We are located in dynamic multi-disciplinary facilities that include the following: allied health care services: orthopedic surgeons, family physicians, sports medicine physicians, radiology, bracing &...
-
Administrative Assistant
3 months ago
Saskatoon, Canada Virtex Grain Exchange Full timeADMINISTRATIVE ASSISTANT - Administrative functions would include: - Trucks unloading and loading procedures - Scale tickets - Inventory data - Grain testing data - Mail, maintaining stationery and reordering, and other office admin duties - Administrative accounting functions would include: - Purchase Orders - Accounts receivable - Accounts payable -...
-
Administrative Assistant
7 months ago
Saskatoon, Canada Pinehouse Business North Full timeOverview: **Responsibilities**: - Greet and assist visitors at the front desk - Provide excellent customer service via phone and in person - Perform various administrative tasks such as filing, data entry, and scheduling appointments - Maintain office organization and order supplies as needed - Assist with clerical duties to support office operations -...
-
Administrative Assistant
7 months ago
Saskatoon, Canada New Earth Therapy Full timeNew Earth Therapy is hiring _part-time administrative assistant _for_ **Mondays, Wednesdays and Fridays 9am - 2pm and the occasional evening or weekend.**_ New Earth Therapy is a holistic private practice in Saskatoon. We are a multidisciplinary team, offering services including individual psychotherapy, Naturopathic medicine, Health Canada approved...