Executive Assistant

2 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Municipal Affairs and Housing

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:2/22/2023 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Municipal Affairs and Housing (DMAH) promotes responsible local government and safe, sustainable, inclusive communities. Through working with municipalities, community housing providers, and the development community, DMAH contributes to strong and diverse economics, high quality of life, and affordable, adequate, and suitable housing for all.

The mandate of DMAH is implemented through the following divisions/offices:

- Municipal Services
- Housing
- Emergency Management Office

The Department is also responsible for the new Nova Scotia Provincial Housing Agency, which operates over 11,000 public housing units across the province.

**About Our Opportunity**:
The Executive Assistant provides senior administrative support to the Senior Executive Director and other senior members of the team of Housing. You are essential to the effective management, coordination and efficient operation of the office and a critical member of our team, helping to keep our office operations running smoothly, in addition to contributing to the effectiveness of the corporate operations of the department.

If you are a master multi-tasker with excellent communication skills and a professional work ethic, this is your next career opportunity.

**Primary Accountabilities**:
A few of your key responsibilities will include:

- Providing day to day administrative support to the Senior Executive Director, Housing, including providing senior executive administrative services;
- Providing support to other Senior Team Members as required;
- Coordinating and managing schedules and calendars as well as travel and accommodations as required;
- Arranging meetings and events;
- Attending meetings and take minutes as required; and
- Ensuring constant innovation and administrative process improvements.

In addition to the above, you will work to ensure efficient work flow is achieved by managing numerous operational processes, such as bring forward and workflow monitoring systems and correspondence processing.

**Qualifications and Experience**:
As our next Executive Assistant, you have successfully completed a one-year business course and have several years of senior office administration/secretarial experience.

You are a self-motivated individual who works well independently and participates fully in a team environment. You possess excellent grammar, proofreading and organizational skills along with exceptional ability to manage competing priorities. Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone is essential to your success.

You are experienced in ensuring confidentiality in all of your work as well as establishing and building relationships with a variety of stakeholders and other levels of government. You have demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), and are familiar with STAR/STOR. Familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.

Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
An equivalent combination of training, education and experience will be considered. Equivalencies may include, but are not limited to:

- Completion of a 2-year diploma and 3 years of related experience
- Completion of a related Bachelors degree and 1 year of experience
- At least 5 years of related experience

**Benefits**:
We offer you a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

**Working Conditions**:
Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift objects such as boxes, inventory, or files.

**Additional Information**:
**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.

**Pay Grade**:_ _EC 05

**Salary Range**:_ _$1,820.12 - $2,275.14 Bi-Weekly

*

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