Executive & Personal Assistant

1 month ago

Halifax NS, Canada Fundmetric, Inc. Full time

Location: Halifax, Nova Scotia - 1526 Dresden Row, Suite 502

Starting Wage: $15.00 per hour

Schedule: Full-time; 8 AM - 5 PM (with flexibility required for special events, adjusting to travel schedules, and potential for extended workdays)

About Fundmetric:

Fundmetric stands at the forefront of advancing fundraising efforts for institutions through innovative solutions. Under the leadership of CEO Mark Hobbs and a dedicated team, we leverage strategic insights and advanced technologies to make a significant impact. Located in vibrant Halifax, we are expanding our executive team with an Executive/Personal Assistant who is dynamic, adaptable, and thrives in a multifaceted and challenging work environment.

Role Overview:

The Executive/Personal Assistant is a key support figure to the CEO and the executive team, tasked with maintaining organization, ensuring efficient scheduling, and managing a comprehensive range of administrative duties. This role requires excellent coordination, proactive problem-solving, and the agility to handle diverse tasks with professionalism and precision.

Key Responsibilities:

  • Organize schedules, appointments, and meetings with meticulous attention to detail.
  • Coordinate comprehensive travel arrangements, providing support for a CEO using a power wheelchair.
  • Serve as the primary liaison between staff, clients, third parties, and especially remote graphic and video editors, ensuring they work efficiently and meet project deadlines.
  • Exhibit a strong proficiency in, or the willingness to quickly learn, Excel for data management and analysis.
  • Demonstrate a solid understanding of time zones for effective global meeting scheduling and communication management.
  • Large volume file organizaiton 
  • Manage personal errands, online shopping, product returns, and daily cleanliness tasks for the kitchenette and fridge.
  • Organize the CEO's desk and workspace to maintain an efficient and orderly environment.
  • Comfortable with animals, as interaction with pets may be part of the daily environment.
  • Utilize project management tools like Asana and Jira for task management and coordination with remote teams.
  • Adapt to new technologies, tools, and software to enhance work efficiency and productivity.
  • Monitor multiple real-time situations
  • Check mail
  • Dishes and Office Cleaning on a daily basis
  • Manage various remote contractors or products
  • Manage utilities billing
  • Deliver difficult news with tact, exhibit public speaking skills, and undertake unconventional tasks or other duties as assigned.

Requirements:

  • Exceptional Written and Verbal English communication skills 
  • Exceptional organizational and multitasking skills.
  • Valid Drivers Licence or willingness to obtain one
  • Advanced proficiency in MS Office, with a focus on Excel, and familiarity with project management platforms like Asana and Jira.
  • Excellent communication skills, both written and verbal.
  • Flexibility to work outside standard hours as necessary.
  • Proactive in problem-solving and effective in task management.
  • Comfortable with public speaking and managing sensitive communications.
  • Eagerness to learn and adapt to new technologies and methodologies.
  • Comfort in environments with animals.

Why Join Us?

  • Join a team at the cutting edge of innovation in the fundraising sector, dedicated to making a tangible difference.
  • Experience a dynamic work environment that values adaptability, strategic decision-making, and continuous learning.
  • Benefit from a comprehensive health benefits package, highlighting our commitment to employee well-being.
  • Enjoy a varied and engaging workday, filled with a diverse set of tasks and responsibilities.

Application Process:

Interested candidates are encouraged to apply by submitting a resume and a cover letter, explaining why they are the perfect fit for this role, to mark@fundmetric.com While we appreciate all applications, only those selected for interviews will be contacted.

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