Administrative Coordinator

1 month ago

Saskatoon, Canada University of Saskatchewan Full time

**Administrative Coordinator**:
The Student Wellness Centre (SWC) is an interdisciplinary Primary Health Centre, committed to providing holistic health care to over 26500 students, their spouses and dependents, in a wellness-focused environment.

**Primary Purpose**:Responsible for leadership of all clerical and admin services within the SWC, the admin coordinator provides exceptional administrative support to the Director and Clinical leaders and serves as a main point of contact for staff, patients and clients.

The admin coordinator collaborates on the creation of admin policies, procedures and processes and recommends efficiency to meet the department’s goals and objectives, while ensuring that all activities, processes, procedures, and policies are compliant with university and college policies and procedures.

**Typical Duties or Accountabilities**:

- Under the direction of the Director, provide administrative support to our large interdisciplinary team
- Exercise decision-making and problem-solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes or requirements
- Facilitate process of evidence-based data-based decision making through the gathering and analysis of patient data from the EMR
- Support all administrative functions of the SWC including, but not limited to day-to-day operations, supervision of admin staff, scheduling of clinicians, residents, and students on practicum
- Co-create, monitor, and update policies, procedures, and processes, and recommend and integrate efficiencies to meet the department’s goals and objectives; provide timely and innovative responses to clinical needs
- Serves as the main contact and resource person for space, building and maintenance, IT equipment and the Electronic Medical Record (MedAccess)
- Coordinate the orientation of staff, residents and students to USask and the SWC model of care and use of MedAccess
- Manage and oversee all billings to the Ministry of Health for a complex fee-for-service billing system for all FFS staff
- Assist the Director with operational and special activities as required.

**Education**:
Completion of a recognized post-secondary administrative program diploma is required. A business administration certificate or an undergraduate degree in a related field would be considered an asset. An equivalent level of education and experience may be considered.

**Experience**:
A minimum of seven years’ experience providing confidential administrative leadership within a fast-paced environment is required. A minimum 5 years of direct supervision, leadership and team building is required. The incumbent should be self-directed and highly motivated, with demonstrated leadership abilities; Knowledge of the University of Saskatchewan policy and procedures is required. Requires a high degree of understanding of university and structure, policies, and processes. Experience working in diverse and inclusive environments is required. Proficient written and oral communication skills are required. Understanding of medical terminology would be an asset.

**Skills**:
Demonstrated ability to manage and prioritize multiple tasks and maintain attention to detail and accuracy; effectively work both independently and as part of a team; strong interpersonal and people management skills and a demonstrated ability to lead and motivate a team to accomplish goals; communication and organizational skills; demonstrated ability to function in a high volume setting with numerous and conflicting deadlines; ability to handle interactions with tact, discretion, confidentially and cultural sensitivity; self-motivated and creative with the ability to follow direction and at the time exercise initiative when required; highly motivated and self-directed; excellent problem solving analysis and problem solving skills; and a general knowledge of basic office procedures. Strong computer skills and confidence in ability to learn and use new technology is essential. Provide day-to-day direction and leadership for clinic staff. Has demonstrated ability to coach, mentor and develop others. Has demonstrated ability to inspire and lead by example that guides change and is committed to continuous quality improvement.
- Inquiries regarding this position can be directed to Jocelyn Orb at 306-966-5773._

**Department**: Student Wellness Centre
**Status**: Permanent
**Employment Group**: ASPA
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $67,681 - $105,753 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Specialist Professional
**Salary Phase/Band**:Phase 2
**Posted Date**: 11/27/2024
**Closing Date**: 12/10/2024 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Yes
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verif

  • Administrative Coordinator

    2 months ago

    Saskatoon, Saskatchewan, Canada beBee Professionals Full time $30,000 - $45,000

    beBee Professionals in Saskatoon is seeking an experienced Administrative Coordinator to support our office operations. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including managing office correspondence, coordinating meetings and appointments, and maintaining accurate records.Key...

  • Administrative Coordinator

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator**: **Primary Purpose**: Research Acceleration and Strategic Initiatives (RASI), a unit of the OVPR, provides pre and post award support for grants from the individual to institutional level. RASI works with the university research community in key initiatives such as programming to support researchers at all levels, the...

  • Administrative Coordinator

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator**: **Primary Purpose**: The position will provide centralized oversight and manage the administration of Clinical Re-Orientation, OSCE examinations and Tutor Recruitment in the undergraduate medical education program. In relation to the three areas; the incumbent will provide administrative oversight to administrative...

  • Administrative Coordinator

    8 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator**: **Primary Purpose**: Reporting to the Associate Dean, Academic and will primarily support the Dental Hygiene Program under the Academic Office umbrella. This position is responsible for providing exemplary administrative support to ensure the smooth functioning of all operations, planning and coordination of daily operations...

  • Administrative Coordinator

    2 months ago

    Saskatoon, Saskatchewan, Canada beBee Professionals Full time $30,000 - $40,000

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at beBee Professionals in Saskatoon, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...

  • Administrative Coordinator

    3 months ago

    Saskatoon, Saskatchewan, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Saskatoon. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...

  • Research Administration Coordinator

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Research Administration Coordinator**: **Primary Purpose**: The Department of Family Medicine is a large, complex, and provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. The Research...

  • Research Administration Coordinator

    1 month ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Research Administration Coordinator**: **Primary Purpose**: The Department of Family Medicine is a large, complex, and provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. The Research...

  • Administration Coordinator

    3 months ago

    Saskatoon, Canada Lung Saskatchewan Inc Full time

    The Coordinator, Donor Services and Administration is responsible for managing the day-to-day circulation of incoming traffic including visitors, callers and online inquiries. The Coordinator provides exceptional customer experience to all who enter the building, call the office or graciously make donations or purchases that support Lung Saskatchewan. At...

  • Executive Coordinator/administrator

    6 months ago

    Saskatoon, Canada Saskatchewan Research Council Full time

    **Overview** With more than 350 employees and over 75 years of experience, the Saskatchewan Research Council (SRC) is Canada’s second largest research and technology organization. We help clients from across the world solve complex technology challenges, seize new opportunities, and reduce their environmental impact. SRC’s Nuclear and Organizational...

  • Research Administration Coordinator

    7 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Research Administration Coordinator**: **Primary Purpose**: To assist with the administrative management of research within the Global Institute for Water Security (GIWS) and related programs. The incumbent will work closely with researchers, GIWS staff and USask central finance units. This position will be an important resource in the advancement of the...

  • Administrative Coordinator

    2 weeks ago

    Saskatoon, Saskatchewan, Canada falcon transport Full time

    Falcon Transport is seeking an experienced Administrative Officer to join our team in Saskatoon, SK.The successful candidate will be responsible for coordinating office activities and operations to ensure efficient and compliant services.Key responsibilities include:Maintaining and organizing office files, both physical and electronicPreparing periodic and...

  • Construction Administrative Coordinator

    2 months ago

    Saskatoon, Canada Canstar Restorations LP Full time

    **Company Overview**: Operating since 1978, Lydale is one of western Canada's most trusted full-service property restoration contractors, specializing in complete clean-up and reconstruction (both commercial and residential) of property damaged from wind, water, and/or fire. In spring of 2024 Lydale joined forces with Canstar Restorations. Canstar, founded...

  • Administrative Coordinator, Ovdih

    7 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Coordinator, OVDIH**: **Administrative Coordinator - Office of Vice Dean Indigenous Health** The Office of Vice Dean Indigenous Health (OVDIH) is a unit within the Dean’s Office at the College of Medicine whose social justice mission is to humbly walk alongside all people of SK and the College of Medicine towards equitable health,...

  • Administration Services Coordinator

    2 months ago

    Saskatoon, Canada SKYROCK CONSULTING SERVICE INC. Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 40 hours per week - Education: - Expérience: - **Education**: - Bachelor's degree - or equivalent experience - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work...

  • Administrative Coordinator

    7 months ago

    Saskatoon, Canada JNE Welding Full time

    Saskatoon SK S7R 1A3 A DES NEDHE & PETER BALLANTYNE DEVELOPMENT PARTNERSHIP T 306-242-0884 F 306-242-0803 Administrative Coordinator JNE Welding is one of the most diverse custom steel fabricators in Western Canada providing engineer - to-order, custom steel fabrications to the mining, petroleum, gas, heavy oil, energy, and environmental sectors. We...

  • Membership & Administrative Coordinator

    1 week ago

    Saskatoon, Canada Discover Saskatoon Full time

    _**This is a full-time, fixed-term position for approximately 12 months.**_ Discover Saskatoon is seeking a dynamic and service-driven professional with a passion for client engagement, organization, and administrative excellence to join our team as our Membership & Operations Coordinator. As the internationally accredited destination marketing and...

  • Administrative Support Coordinator

    1 week ago

    Saskatoon, Saskatchewan, Canada beBee Professionals Full time $30,000 - $40,000

    About beBee ProfessionalsWe are a professional services firm seeking an experienced and detail-oriented Administrative Support Coordinator to join our team in Saskatoon, Canada.Job SummaryThe successful candidate will provide administrative support to our team, ensuring seamless office operations and exceptional client experience.Key ResponsibilitiesProvide...

  • Project Coordinator/administrative Assistant

    7 months ago

    Saskatoon, Canada Pier Solutions Full time

    **Project Coordinator/Administrative Assistant** **Location**: Saskatoon, SK **Wage**: $24-$29/hour, depending on experience **Timeline**:Full time, 12-18 month contract, with the possibility of transition into a permanent role **Work schedule**: Work time is flexible but would typically include five eight-hour days, with the option to work from home on a...

  • Clinical Research Coordinator, Administrator

    4 weeks ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Clinical Research Coordinator, Administrator**: **Primary Purpose**:The Clinical Research Coordinator's primary purpose is to proficiently assist the Principal Investigator and associated research team through providing research coordination and support. Success in the role will require some judgment and decision making, following procedures and guidelines...