Research Administration Coordinator

6 months ago

Saskatoon, Canada University of Saskatchewan Full time

**Research Administration Coordinator**:
**Primary Purpose**:
To assist with the administrative management of research within the Global Institute for Water Security (GIWS) and related programs. The incumbent will work closely with researchers, GIWS staff and USask central finance units. This position will be an important resource in the advancement of the research mission of GIWS.

**Nature of Work**:
Reporting to the GIWS Director of Finance and under the direction of the Food-Water Nexus Education (FWNET) program lead, the research administration coordinator is responsible for assisting researchers within GIWS.

The Food-Water Nexus Education and Training (FWNET) program, funded through the National Sciences and Engineering Research Council of Canada (NSERC) Collaborative Research and Training Experience (CREATE) program, will provide an interdisciplinary foundation for the next generation of students to address global food-water security issues. The program will focus on the interrelation and interdependency of food and water. Over the program duration, approximately 70 graduate student trainees will be immersed in a learning journey which includes a 10-day multidisciplinary introductory course on food-water, two elective/core courses, an experiential field/travel experience, and numerous networking and conference events.

**Accountabilities**:

- Coordinate administrative functions of the NSERC CREATE program including internal and external communications, management meetings, conferences, and annual field course.
- Organize and maintain the NSERC CREATE program’s budget.
- Assist with organizing CREATE events (field trips, seminars, conferences, special courses, etc.)
- Assist with meeting NSERC reporting requirements (includes tracking CREATE student trainees progress, maintaining budgets, and assisting with report preparation).
- Develop and disseminate NSERC CREATE program-related promotional and communication materials suitable for inclusion in websites, pamphlets, presentations and reports. This includes maintaining the CREATE program’s website.
- Assists faculty and staff in monitoring research fund balances, with regular review and coordination with fund managers to rectify deficit positions and/or correct transactions.
- Prepare monthly research statements for GIWS researchers.
- Facilitates payroll corrections and other payroll related entries as required.
- Process new hires/extensions/terminations in AboutUS, including student stipends.
- Oversees monthly purchase card reconciliation and submission process.
- Prepares and maintains financial records including purchase orders, vendor invoices, purchase and cheque requisitions, and journal vouchers, in a timely manner and in accordance in accordance with University of Saskatchewan policies as they relate to financial management.
- Coordinate payment of invoices, research awards & honorariums.

**Education and Experience**:

- A recognized post-secondary office administration program or relevant undergraduate degree. A minimum of 2 - 4 years of experience with a high-level administrative role. A combination of education and experience may be considered.
- Familiarity with U of S information and processing systems (PAWS, Concur, Banner Finance, FAST Finance Reporting, AboutUs, Connection Point, UnivRS) would be an asset.
- Prior experience with Tri-Agency funding programs is an asset.

**Skills**:

- Demonstrated proficiency when using computers, including spreadsheet development, schedule management and the demonstrated ability utilizing the Microsoft Office Suite (in particular, Word, Excel and Outlook).
- Excellent interpersonal and communication skills, both written and verbal
- Demonstrated ability to be self-motivated combined with the ability to take direction, work effectively, and show initiative.
- Ability to work independently and take initiative with mínimal supervision, yet demonstrate the ability to work collaboratively in a team environment while maintaining a professional, calm, and positive demeanor.
- Demonstrated ability to handle sensitive information in a professional manner and to maintain confidentiality.
- Demonstrated effective punctual, organizational, and time-management skills
- Demonstrated ability to function effectively within a fast-paced, high-volume work environment with the ability to manage and prioritize commitments and conflicting deadlines and the ability to anticipate needs.
- Demonstrated ability to make discretionary decisions, as required to be highly detail oriented and efficiency driven.

**Department**: Global Inst for Water Security
**Status**: Term with the possibility of extension
**Employment Group**: ASPA
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $50,780.00 - 79,344.00 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Specialist Professional
**Salary Phase/Band**:Phase 1
**Posted

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