Coordinator, Student Experience

4 months ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Faculty of Veterinary Medicine** is currently seeking a Full-time Limited Term **Coordinator, Student Experience - Work Integrated Learning **for approximately 2 years.

Reporting to Manager, Community Outreach and Clinical Affairs (Manager) and working closely with the Associate Dean, Student Experience (ADSE), the Associate Dean, Curriculum (ADC), and the Associate Dean, Clinical Affairs (CA), and our DVLC Academic Liaisons.

The Coordinator, Student Experience is responsible for developing and delivering services and programs that enrich the experience of UCVM students who are preparing and participating in clinical training. This position works in collaboration with a second Coordinator, Student Experience and supports the student-facing aspects of operations in the Doctor of Veterinary Medicine (DVM) program.

This position will work from both the Foothills Campus, the Spy Hill Campus and visiting our DVLC and DVTH partners through out Alberta. Participation in off-campus activities will be required. Therefore, access to reliable transportation is essential.

Hours of work are Monday to Friday, 35 hours a week. There will be a need to work outside of regular hours on occasion. It would be facilitated through temporarily shifting hours of work to later or earlier in the day, or through occasional overtime hours.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Working closely and collaboratively with the ADSE, and the Student Wellness team, support development and integrated delivery of student experience and student support services
- Delivers approved programs and services such as student orientations for in their clinical year, preparing student stipends, grand rounds, advising on planning for clinical year, NAVLE, externships and securing spots for advanced training (Internships and Residencies). This includes working in collaboration with UCVMs Coordinator, Events on the planning and executing related events such as awards night, career fair, convocation, and professional development weeks
- Offers first point of contact for students seeking guidance and assistance, with clinical training planning and selection
- Collaborates with other parties at UCVM to plan and deliver faculty and student events that enrich the student experience such as graduation and convocation event
- Oversees communications that relate to student experience. This includes responsibility for maintaining related content on the UCVM website, newsletters, and D2L sites
- Responsible for updating, posting and distributing manuals and resources
- Responsible for preparing student stipends and mileage, twice annually
- Assists with updating and communicating policies and procedures
- Supports or provides other activities or services within the DVM Program office or UCVM as directed by the Manager, the ADSE, ADC or ADCA. This includes but is not limited to assistance with the analysis of program outcomes, surveys, compiling information, creating process documentation, etc.

**Qualifications / Requirements**:

- A post-secondary degree in a relevant field or registration as an Animal Health Technician
- 3 to 5 years of experience supporting work integrated learning is preferred
- 3 to 5 years of experience in an academic environment providing and coordinating services or programs that support the student experience; related experience will be considered
- Knowledge of the Alberta veterinary industry is an asset
- Knowledge of student experience and student services, including what contributes to positive student experience
- Demonstrated ability to identify opportunities for program improvements, develop evidence-based recommendations for changes or new programs, and implement approved changes
- Excellent communication skills and interpersonal skills, including the ability to share information in an effective and collaborative manner
- Demonstrated ability to deal with highly confidential matters in a sensitive manner
- Demonstrated ability to work with mínimal supervision and discretionary decision-making is required
- Experience with event organizing and event management is an asset

**Application Deadline**: September 25, 2024

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor**_ Job Family, Phase 2_**.

For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.

**About the University of Calgary**

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more informatio

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