Student Organizations

3 months ago

Calgary, Canada University of Calgary Students' Union Full time

**ABOUT THE STUDENTS’ UNION**

The Students’ Union (SU) is one of the leading undergraduate student associations in Canada. We are a not-for-profit organization that works to ensure that University of Calgary undergraduate students have the best possible university experience through advocacy, representation, and providing valuable on-campus services and programs. We also manage several businesses within the MacEwan Student Centre including a restaurant and bar, two concert venues, a convenience store, a used bookstore and copy centre, and the MacEwan Conference & Event Centre.

We’re in the business of student leadership, and so SU staff are all teachers in some capacity. We coach, mentor, and work alongside the elected members of our student government to help them develop skills and make good decisions for the organization. As such, the SU is a nimble and leading-edge organization that can pivot quickly to address emerging issues and trends.

The Students’ Union offers all our employees a competitive, market-determined salary. Our benefits, though, tend to exceed the market. These include:

- Five weeks paid vacation, to start
- Unlimited paid sick time
- A six percent RRSP matching program
- Full health and dental benefits _plus_ a health spending account
- A mission-driven culture that values work-life balance, diverse experiences, and kindness

People love working for the Students’ Union because we care about our employees and empower them to thrive and succeed. The result is a very low turnover and a long-serving staff who are passionate about what they do. If you’re tired of being treated like a cog in a machine and want to do something that matters without sacrificing your home life, the Students’ Union might just be the right fit for you.

***

The Coordinator, Student Organizations (CSO) is responsible for the administrative and organizational requirements of Students’ Union-registered clubs. The CSO is a resource provided to students by the Students’ Union. As such, they are responsible for identifying issues and taking appropriate action to ensure that clubs are supported efficiently. At the same time, the CSO is expected to advise the VP Internal on club issues based on their position as primary point of contact between clubs and the SU.

**SALARY**

**KEY RESPONSIBILITIES**
- Provide administrative support to the Programs and Services Committee by planning agendas related to club funding, taking minutes, communicating, and instituting committee decisions, processing relevant funding decisions, and tracking related budgets and payments.
- Assist new and existing clubs with general administration related to updating and maintaining ClubHub (the SU’s online community management system), collecting current club information, producing required documentation, and reporting, liaising with other university departments and outside organizations, distributing club mail, approving and processing relevant funding requests, and tracking related budgets and payments.
- Provide information and advice on club and SU operational and governance procedures to various groups and individuals including current and prospective clubs, the Clubs Committee, and the VP Student Life.
- Administer club room bookings in the MacEwan Building, including processing of booking requests via Opera, ensuring that clubs are aware of and adhere to all relevant regulations, processing all complaints regarding club room bookings, and liaising with the MacEwan Conference & Events Centre.
- Maintain risk management and insurance procedures related to on and off-campus club events (e.g., communicates SU policy, creates and collects waivers, requests and collects Certificates of Insurance, and liaises with external insurance providers and relevant SU staff as required).
- Manages the recruitment, hiring, training, supervision, and evaluation of the Student Organizations Assistants.
- Train the Student Support Assistants (SSA) on how to effectively support clubs from the SU main office. Delegate and oversee administrative tasks related to clubs administration to the SSA on a regular basis.
- Coordinate and develop initiatives relating to best practices in governance and organizational transition for clubs as required, including the creation and promotion of relevant materials and events, frontline support in conflicts related to governance and constitutional non-compliance issues, and advising the Clubs Committee on governance issues and policy.
- Plan and coordinate club programs and events such as Clubs Week (fall and winter), ClubHub 101 and 201 (fall and winter), and the Club Awards event.
- Maintain all club communications such as annual updating of the online Clubs Manual, weekly newsletters, pamphlets, and website, and ensuring that any SU policies and operational guidelines that impact clubs are disseminated in a timely fashion.
- Maintain and meet club space requirements (workrooms, lockers, and all other are

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