Casual Office Assistant

8 months ago

Vancouver, Canada Port of Vancouver Full time

**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**

**Career Opportunity: Casual Office Assistant**

Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region, and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

As the **Casual **Office Assistant **, you are responsible for performing bilingual reception and switchboard duties while supporting office administration by greeting visitors, receiving all incoming couriers and mail and disbursing according to process and procedures. You will also maintain office equipment including photocopiers, faxes, and coffee machines, ordering and organize storage of office stationery and standard office supplies and to assist departments with departmental orders of office supplies through the corporate vendors.

As the **Casual Office Assistant **, you will:

- Receives and replies to queries from general public and various agencies. Provides information within scope.
- Registers visitors and issues temporary security passes in accordance with processes and procedures.
- Distributes and keep safe corporate vehicle keys and fuel cards per process.
- Makes miscellaneous office purchases with purchasing card as required.
- Monitors the corporate bus ticket program and restock tickets as required.
- Receives all incoming mail and deliveries and performs tasks associated with distribution of such to staff. Handles all outgoing mail.
- Places orders for courier services.
- Assists departments with processing required documentation for out of country shipments. Office supplies
- Ensures the office supply room is tidy and organized with an adequate amount of office supplies and stationery.
- Fill out online purchase requisitions for ordering supplies through corporate vendor, and delivers or unpacks and shelves supplies received. Verifies packing slips to goods received to ensure the billing is accurate.
- Maintains all photocopiers and fax machines at VFPA and calls for service when required. - Maintains coffee machines and call for service when required.

Success Profile

Must have demonstrated experience with the following:

- Excellent verbal and written communication skills.
- A courteous and pleasant telephone manner, with the ability to communicate tactfully and positively with all contacts, both internal and external.
- Being a team player with excellent interpersonal and organizational skills along with the ability to maintain accurate and timely work output.
- Being flexible and adaptable to meet a variety of working conditions.
- Excellent organizational skills with the flexibility to perform multiple tasks and meet deadlines are required. Proven diagnostic, problem solving, team skills are essential, along with an excellent "customer service" approach.

Normal working office conditions

The Vancouver Fraser Port Authority offers a competitive total compensation package.

This work is Canadian based employment and expected to be performed from our Vancouver office location. The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.

Please note this post will remain open until filled.
- At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. _

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