Casual Office Support

2 months ago

Vancouver, Canada Vancouver Secondary Teachers' Association Full time

Casual Office Support

This position will play a key role in providing support for the union membership. The support staff will be required to work two (2) days each week until June 30, 2025, with the exception of office closures (Winter Break and Spring Break). The successful applicants will become members of the Teacher Federation Employees Union (TFEU) Sub Local #3

What you’ll do:

- Provide administrative support to the in-house officers, the TFEU support staff with use of Word, Publisher, and Excel to create posters, process minutes, and provide registration spreadsheets
- Schedule meetings in Microsoft Outlook and Zoom
- Data entry: Update and create new records in Access checking for accuracy and data integrity
- Filing - hard files and electronic based
- Assist with reception, filing, and typing correspondence as required
- Maintain inventory of office supplies and cleaning supplies
- Other duties as assigned

Knowledge, Skills, and Abilities:

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
- Effective oral and written communication skills in English
- Excellent interpersonal and organizational skills
- Understanding of how confidential information is to be treated
- High level of customer service skills with the desire to assist others
- Ability to type 45wpm and operate normal range of office equipment
- Ability to work well under pressure and adapt to changing priorities
- Ability to maintain accuracy and attention to detail
- Ability to ask questions for clarification and to communicate any difficulties with an assignment
- Intermediate to advance level in Microsoft Office - Word, Outlook, Excel, and Publisher
- Ability to work in an efficient manner independently and as part of a team
- Ability to work in a small office environment
- Ability to lift/move 30-pound boxes on an occasional basis
- Experience working in union offices, and/or school board districts is considered an asset

Minimum Qualifications
- Permitted to work legally in BC, Canada, for the duration of the employment
- High School graduation and 2 years of related experience or the equivalent combination of education and experience.

Other Requirements

If selected for this position a criminal record check is required. A clearance requires the absence of any criminal charges or convictions related to this position. If the check is satisfactory, the VSTA will reimburse the cost.

How to apply
- Please note that your interest is appreciated but only applicants who are short-listed will be contacted. No phone calls please._

**Job Type**: Casual

Pay: $34.03 per hour

Expected hours: 14 per week

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-11-29
Expected start date: 2025-01-07

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