Executive Assistant to President/ceo

2 weeks ago

Kitchener, Canada The MEARIE Group Full time

**Executive Assistant to President/CEO**

Grand River Energy Solutions Corp. (GRE) is an energy transition project investor and developer. GRE partners with commercial/industrial and public sector clients to decarbonize and increase the resilience of their facilities and fleets.

Jointly owned by Enova Power and GrandBridge Energy, two of Ontario’s largest electric utilities, GRE owns and operates a portfolio of solar photovoltaic, combined heat and power, and EV charging systems across Ontario, with a particular focus on Waterloo Region, Brant County, and the City of Brantford.

To support the company’s aggressive growth plan, the organization is looking for an Executive Assistant to the President & CEO; this position is to provide comprehensive support to the President & CEO and Board of Directors, managing the organization’s office operation, and playing an integral role in keeping our stakeholders informed and engaged. The primary location for this role will be Enova Power’s Victoria Street Office in Kitchener. GRE supports flexible working arrangements, with a blend of in-person and remote working possibilities. This position requires someone experienced in administration assistance with a high level of tact, integrity, and confidentiality. Working hours may change on short notice to meet deadlines.

**Key Responsibilities**
- Provide administrative support to the President & CEO including preparation of confidential correspondence and corporate reports, preparing agendas, and taking minutes. Ensure that meeting materials are available and action items are completed on a timely basis
- Preparing clear and concise presentations and short reports that simplify complex concepts and help illustrate the future of community-based energy projects for stakeholders that include municipal staff and councillors
- Maintain the President & CEO’s calendar and schedule appointments and meetings based on priorities of issues and events, inclusive of preparing for events and presentations, booking of rooms, IT, catering and other logistics
- Coordinate meetings for the Board of Directors, polling directors and scheduling the annual slate of board meetings, as well as special meetings and board strategy sessions
- Collecting, organizing, editing and issuing board reporting materials, including prior meeting minutes, CEO report, and supporting material
- Preparing and issuing/distributing press releases, managing Social Media and fielding inquiries
- Collaborating with external vendors to update GRE’s website and collateral

**Skills and Abilities**
- Advanced computer literacy and excellent working knowledge of Microsoft Office products to prepare reports, presentations, correspondence, and minutes
- Advanced organizational and time management skills, with the ability to multi-task and prioritize assignments, while remaining calm and consistently acting professionally, within a fast paced, deadline-oriented environment
- Advanced written and verbal communication skills and the ability to communicate effectively with all levels both internal and external to the organization
- Ability to work with stakeholders to plan, prioritize and organize work and ensure deadlines are achieved
- Ability to maintain a high level of confidentiality and integrity
- Ability to be resourceful, flexible and dependable
- Demonstrated ability to support corporate vision and to integrate corporate philosophies into daily routine
- Professional and courteous demeanor in dealing with Board members, Executive team, fellow employees, customers, public and outside agencies

**Knowledge/Education/Experience**
- Post-secondary diploma in office administration
- CCAP Certified Administrative Professional would be an asset
- 8-10 years’ experience supporting a senior executive including experience working with a Board of Directors
- Advanced knowledge of administrative/clerical procedures and systems such as file management
- Basic knowledge of using and maintaining a Secure Electronic Board Books website
- Basic knowledge of Corporate Record Keeping principles and fundamentals
- Basic knowledge of Occupational Health and Safety requirements as it relates to individual, organizational and operational requirements

**How to apply**:

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