Project Coordinator

5 months ago

Hamilton, Canada MaxPeopleHR Full time

**About Our Client**

Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services primarily for Institutional, Commercial and Industrial projects as well as mid-high rise residential. Business units are divided between two distinct areas: Major Projects (primarily construction based) and Special Projects (primarily based on shorter duration type projects, renovations/retrofits, including service and maintenance).

Recognizing that their people are the key contributor to their success, becoming a member of the MML team offers several benefits, including professional growth and advancement opportunities.

**What you will be doing**

The Project Coordinator 1 (PC1) will be involved with several simpler projects at one time and will work closely with and be guided by both the Project Manager and other PC’s, and Field Managers (FM) on a regular basis.

A PC1 is responsible for managing the technical communications, documents, purchase order, invoicing, and the relationship between the MML head office and our Client’s (GC) head office. In addition, the PC1 will be working with project engineers, owners, City and Provincial authorities, and other stakeholders. A PC1 will be supported by both the PM, other PCs, and the FMs on a regular basis.

**Responsibilities**
- Manages project documentation, including contracts, drawings, purchase orders (PO), shop drawings, all correspondence, equipment deliveries, etc.
- Review project contract scope against bid scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating
- Development of purchase order documentation for Vendors and Subcontractors based on quotations and project requirements
- Prepares a Project Schedule and overall Project Budget and supports the PM and FM in managing the schedule and budget
- During Project handover from Estimating, reviews project specifications, drawings, equipment PO, Subcontractors PO, schedules, budget data and all other project-related documentation.
- Obtains and Reviews Shop drawings and coordinate approval with GC and Engineer. Determine if shop drawings are applicable and accurate
- Assists the Field Manager in coordinating Sub Contractors
- Conducts field meetings with the PM and FM and develops the meeting minutes
- Tracks and coordinates all Vendor shop drawings and delivery dates with FM
- Prepares Request for Information (RFI), generates change order and/or work orders
- Coordinates with GC, Owner, or Engineer to resolve coordination issues. Obtains support from the PM or FM as required for difficult issues
- Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with the GC or Owner. Works with GC to negotiate schedule of values
- During the Project, regularly monitors progress billing and subcontractor billing to ensure timely cash flow. Can determine what subtractor progress billing levels should be if an invoice is not received
- Can negotiate with Subcontractors in the best interest of MML when issuing POs
- Develops the O&M manual package throughout the project
- Coordinates submissions and maintains the as-built drawings for the project
- At Project Completion, determines that all project invoicing has been completed
- At “near” Project Completion, implements the necessary tasks to achieve project closeout, including a billing review
- Accountable for supporting other PCs and FMs
- Support field staff and projects using technical skills and equipment as required/as skillset supports
- Supports project forecasting activities and required follow-ups
- Ensures all project related documentation follows MML procedures
- Performs other duties as required.

**Requirements**:

- General knowledge of the construction industry or a diploma/degree relating to the construction industry
- Licensing / Red Seal certification is an asset
- Good organizational skills with Demonstrated ability to balance tasks related to multiple tasks
- Proficient working knowledge of Accubid, Change Order, Procore or equivalent software
- Demonstrated ability to organize and manage multiple tasks
- Very good communication skills, both written and verbal
- General MML in-house training as specified for Project Coordinators

**Benefits**

**What Mattina Offers**
- 40 years of economic stability
- Competitive compensation
- Bonus program
- Comprehensive benefits
- Employer RRSP contributions
- Continuing education and training opportunities
- Team approach to all work activities
- Entrepreneurial, collaborative, friendly environment with a team approach to all work activities
- ISO Certified
- Fully insured and bonded - committed to health & safety with an exemplary Workplace Safety & Insurance Board record.
- We are proud to be in compliance with the Accessibility for Ontarians wit

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