Project Coordinator

4 weeks ago

Hamilton, Ontario, Canada MaxPeopleHR Full time

Job Summary

We are seeking a highly skilled Project Coordinator to join our team at MaxPeopleHR. As a Project Coordinator, you will play a crucial role in managing technical communications, documents, purchase orders, and invoicing related to a project.

Key Responsibilities

  • Manage project documentation, including contracts, drawings, purchase orders, shop drawings, and all correspondence.
  • Review project contract scope against bid scope and reconcile differences with the general contractor.
  • Develop purchase order documentation for vendors and subcontractors based on quotations and project requirements.
  • Prepare a project schedule and overall project budget, and support the project manager and site supervisors to manage the schedule and budget.
  • During project handover from estimating, review project specifications, drawings, equipment purchase orders, subcontractor purchase orders, schedules, and budget data, and all other project-related documentation.
  • Obtain and review shop drawings, coordinate approval with the general contractor and engineer, and determine if shop drawings are applicable and accurate.
  • Assist site supervisors in coordinating subcontractors.
  • Conduct field meetings and minutes with the project manager and site supervisors.
  • Track and coordinate all vendor shop drawings and delivery dates with site supervisors.
  • Prepare request for information (RFI), generate change orders, and/or work orders.
  • Coordinate with the general contractor, owner, or engineer to resolve issues.
  • Develop progress invoices for the project on a regular schedule, coordinate all billing issues with the general contractor or owner, and work with the general contractor to negotiate a schedule of values.
  • Regularly monitor progress billing and subcontractor billing to ensure timely cash flow, and determine what subcontractor progress billing levels should be if an invoice is not received.
  • Negotiate with subcontractors in the best interest of MaxPeopleHR when issuing purchase orders.
  • Resolve subcontractor scope and billing issues with minor support from the site supervisors and project manager.
  • Develop the O&M manual package throughout the project.
  • Coordinate submissions and maintain the as-built drawings for the project.
  • At project completion, determine that all project invoicing has been completed.
  • At "near" project completion, implement the necessary tasks to achieve project closeout, including a billing review.
  • Support operations management in specific projects assigned.
  • Support other project coordinators as needed.
  • Be accountable for mentoring other project coordinators and site supervisors.
  • Support field staff and projects using technical skills and equipment as required/as skillset supports.
  • Manage project forecasting activities and required follow-ups.
  • Ensure all project-related documentation follows MaxPeopleHR procedures.
  • Perform other duties as required.

Requirements

  • 3-5 years' project coordinator experience in the ICI construction industry. Mid-rise residential also considered.
  • Very good understanding of the mechanical trade and construction process.
  • Diploma or degree from a construction-related program is an asset.
  • Licensing/Red Seal in their specific trade or equivalent experience, an asset.
  • Demonstrated ability to balance tasks related to multiple construction projects.
  • Proficient working knowledge of Procore, Change Order, Accubid, or equivalent software.
  • Good communication skills, both verbal and written.
  • Driver's license in good standing and flexibility to travel to job sites when required.

What We Offer

  • 45 years of economic stability.
  • Competitive compensation.
  • Bonus program.
  • Comprehensive benefits.
  • Employer RRSP contributions.
  • Continuing education and training opportunities.
  • Entrepreneurial, collaborative, friendly environment with a team approach to all work activities.
  • ISO Certified.
  • Fully insured and bonded – committed to health & safety with an exemplary Workplace Safety & Insurance Board record.

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