Project Coordinator
1 month ago
At MaxPeopleHR, we are seeking a highly skilled and experienced Project Coordinator to join our team. As a Project Coordinator, you will play a crucial role in managing technical communications, documents, purchase orders, and invoicing related to a project.
Key Responsibilities:- Manage project documentation, including contracts, drawings, purchase orders, shop drawings, and all correspondence.
- Review project contract scope against bid scope and reconcile differences with the General Contractor.
- Develop purchase order documentation for vendors and subcontractors based on quotations and project requirements.
- Prepare a project schedule and overall project budget, and support the Project Manager and Site Supervisors to manage the schedule and budget.
- During project handover from estimating, review project specifications, drawings, equipment purchase orders, subcontractors' purchase orders, schedules, and budget data, and all other project-related documentation.
- Obtain and review shop drawings, coordinate approval with the General Contractor and engineer, and determine if shop drawings are applicable and accurate.
- Assist Site Supervisors in coordinating subcontractors.
- Conduct field meetings and minutes with the Project Manager and Site Supervisors.
- Track and coordinate all vendor shop drawings and delivery dates with Site Supervisors.
- Prepare Request for Information (RFI), generate change orders, and/or work orders.
- Coordinate with the General Contractor, owner, or engineer to resolve issues.
- Develop progress invoices for the project on a regular schedule, coordinate all billing issues with the General Contractor or owner, and work with the General Contractor to negotiate a schedule of values.
- Regularly monitor progress billing and subcontractor billing to ensure timely cash flow, and determine what subcontractor progress billing levels should be if an invoice is not received.
- Negotiate with subcontractors in the best interest of MaxPeopleHR when issuing purchase orders.
- Resolve subcontractor scope and billing issues with minor support from the Site Supervisor and Project Manager.
- Develop the O&M manual package throughout the project.
- Coordinate submissions and maintain as-built drawings for the project.
- At project completion, determine that all project invoicing has been completed.
- At 'near' project completion, implement the necessary tasks to achieve project closeout, including a billing review.
- Support operations management in specific projects assigned.
- Support other Project Coordinators as needed.
- Be accountable for mentoring other PCs and Site Supervisors.
- Support field staff and projects using technical skills and equipment as required/as skillset supports.
- Manage project forecasting activities and required follow-ups.
- Ensure all project-related documentation follows MaxPeopleHR procedures.
- Perform other duties as required.
- 3-5 years' Project Coordinator experience in the ICI Construction industry. Mid-rise residential also considered.
- Very good understanding of the mechanical trade and construction process.
- Diploma or degree from a construction-related program is an asset.
- Licensing/Red Seal in their specific trade or equivalent experience, an asset.
- Demonstrated ability to balance tasks related to multiple construction projects.
- 45 years of economic stability.
- Competitive compensation.
- Bonus program.
- Comprehensive benefits.
- Employer RRSP contributions.
- Continuing education and training opportunities.
- Entrepreneurial, collaborative, friendly environment with a team approach to all work activities.
- ISO Certified.
- Fully insured and bonded – committed to health & safety with an exemplary Workplace Safety & Insurance Board record.
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