Administrative Assistant

4 days ago


Markham, Canada Kinark Child & Family Services Full time

**Job Description**:
We are currently seeking an enthusiastic individual to fill an Administrative Assistant position reporting to the Administrative Manager of Autism Services. In the role of Administrative Assistant, you will be responsible for providing administrative support to the program which includes overseeing client information, monitoring and uploading client files, ordering supplies, reception duties (greeting clients, scheduling, answering multi line phone system), scanning, copying, preparing materials, and data entry.

**Duties & Responsibilities**:

- Timely and accurate uploading of documents into client files
- Auditing of files to ensure documentation is up to date and contains the appropriate sign-off by Parents, Service Providers and Staff
- Accurate recording of files and data being sent for archiving
- Utilization of EMHware database
- Preparation of AdobeSign, Secure File Sharing Portal documents, and communications to individuals receiving service
- Generating invoices, processing payments, and creating receipts
- Tracking office supplies for all sites as well as PPE supplies for office
- Ordering supplies, communicating with vendors, and tracking orders.
- Receptionist duties as required; greeting clients, register visitors/staff for VRS screening, assist with meeting/training room set up, scheduling, kitchen and waiting room orderliness, managing incoming and outgoing mail including regular mail services, courier services and other deliveries as required
- Customer service calls for outstanding client payment
- Assist in the support of property management of our offices
- Support the administrative requirements of the office which may include coverage for other admin roles, projects and participating in client information mailings.
- Other duties as required

**Qualifications**:

- Community College Diploma in a related field or equivalent work experience supporting clients
- 3-5 years knowledge of administrative practices and processes
- Tech savvy and proficient with MS Office Suite (Word, Excel, Powerpoint, Outlook)
- Winning team attitude and ability to work autonomously
- Excellent interpersonal and customer service skills
- Ability to learn new software, concepts and processes as needed
- Ability to prioritize and manage deliverables, adhering to time constraints

**Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening, completed Pre-Employment Medical certificate, and proof of full vaccination.** Fully vaccinated is defined as having received all required doses of a World Health Organization Approved COVID-19 Vaccine and 14 days have passed since last dose. Proof of vaccination for each vaccine dose received is required.


  • Marketing Coordinator

    2 months ago


    Markham, Canada Administrative Full time

    For over fifty years, Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners to meet and exceed their business goals.Location: Markham, ONThe Bilingual Marketing Coordinator, reporting to the Marketing Manager, is a...


  • Markham, Canada FSPS Full time

    First Security Protection Services is a mid-sized company located in Markham, ON, offering proficient Security Guard Services, Digital CCTV Systems, and Access Control Systems. Our most valued asset is our personnel, and our greatest strength is the competitive pricing we offer to our clients. We continue to grow as one of the Greater Toronto Area's value...


  • Markham, Canada Metatech Engineering Full time

    **Job Overview** We are seeking a detail-oriented Administrative Assistant to join our team. This position requires strong organizational skills, proficiency in administrative tasks, and the ability to communicate effectively with both internal personnel, and outside contacts. **Responsibilities** - Assist front desk operations with professionalism and...


  • Markham, Canada Step Up Academy of Learning Full time

    **Duties** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. Your responsibilities will include: - Performing general administrative tasks such as data entry, filing, and proofreading documents -...


  • Markham, Canada LIMEN Full time

    **Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Completes operational requirements by scheduling and assigning administrative projects and expediting...


  • Markham, Canada AGF Rebar Inc. Full time

    **Do you know AGF Rebar ? **AGF rebar is a division of the AGF Group, a Canadian leader in the supply and installation of reinforcing steel since 1948. AGF group is a Montreal based company with activities in now 10 countries. We specialize in rebar and have participated in many high-end projects like windmills, bridges, hospitals, sports complexes,...


  • Markham, Canada AGF Rebar Inc. Full time

    **Do you know AGF Rebar ? **AGF rebar is a division of the AGF Group, a Canadian leader in the supply and installation of reinforcing steel since 1948. AGF group is a Montreal based company with activities in now 10 countries. We specialize in rebar and have participated in many high-end projects like windmills, bridges, hospitals, sports complexes,...


  • Markham, Canada Lorex Technology Inc. Full time

    **Company Description** Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by...


  • Markham, Canada Unionville College Full time

    Unionville College is searching for an Administrative Assistant who is interested in working at an exciting and dynamic environment that offers a challenging pace, involving multi-tasking and supporting a variety of executive administrative functions, are suitable for this position. This position reports directly to the Administrator, and is responsible for...


  • Markham, Ontario, Canada Synopsys Full time

    We are seeking an Administrative Assistant to provide exceptional support to our team.Key Responsibilities:Assist with daily tasks and administrative dutiesProvide exceptional customer serviceCollaborate with colleagues to achieve team goalsRequirements:High school diploma or equivalent required1+ year of administrative experienceExcellent communication and...


  • Markham, Canada EIMET Electrical Insulation co. Full time

    Job Title: Administrative Assistant Summary Role and Responsibilities - Answer and direct phone calls - Organize and schedule appointments - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Maintain contact lists - Book travel arrangements - Submit and reconcile expense reports - Provide general support to...


  • Markham, Canada Mobis Parts Canada Corporation Full time

    HYUNDAI MOBIS Canada is a technological leader in the automotive industry focusing on the distribution of parts for Hyundai Motor Company and Kia Motors. Through collaboration, ingenuity and a promise to provide safety and happiness to our customers, we are committed to constant evolution and the development of a variety of cutting edge technologies. In...


  • Markham, Canada SNAP Insulated Panels Full time

    As an innovative, fast-paced multinational business, here at SNAP we are always interested in hearing from skilled, entrepreneurial people who could help to grow our business. Whether you are an experienced professional or just starting you career, we could be the perfect next step for you! Here at SNAP, we work with clients whose needs vary from a simple...


  • Markham, Canada Card Transaction services Full time

    Job Position: Administrative assistant (NOC 13110)-Permanent, Full time Company Name: Card Transaction Services Location of Work: Unit 5 - 250 Cochrane Dr, Markham, ON L3R 8E5 Office Hours: Monday to Friday 9:00am to 5:30pm **Salary - CAD $26.00 per hour** Job vacancies: 1 vacancy **Job Duties for an Administrative Assistant in a Card Transaction...


  • Markham, Canada Mind Connections Inc. Full time

    Administrative assistant would be responsible for assisting clinicians with scheduling, taking phone calls, completing treatment plans and helping the Director in running the day to day operations of the company. Looking for a highly driven, organized and committed individual with some background in working in healthcare. **Job Types**: Full-time **Job...


  • Markham, Canada J.F. Chartered Professional Accountant Full time

    **Job Description: Administrative Assistant for a Professional Accounting Firm** **Position Summary**: This position offers a great work-life balance, a friendly and supportive work environment, and the potential for career growth into an accountant role. **Responsibilities**: **Office Administration**: - Maintain and organize physical and electronic...


  • Markham, Canada GSMGlass Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, but mainly working directly with company’s owner...


  • Markham, Canada GSMGlass Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, but mainly working directly with company’s owner...


  • Markham, Canada Lumi Spa Cafe Full time

    **About us** Lumi Spa is a small business in Markham, ON L3R 2P4. We are looking for a reliable and detail-oriented Administrative Assistant to join our team on a part-time basis. This role involves general administrative tasks, basic bookkeeping, and social media management, along with other office support duties. Our work environment includes: - Growth...


  • Markham, Canada Mimigo Canada Full time

    **About us** We are professional, agile, and our goal is to Founded over 30 years ago, Mimigo Canada is dedicated to delivering fresh quality products to the North American market. We specialize in creating custom, fresh, and delicious noodle solutions for our valued customers.. Our work environment includes: - Modern office setting - Food provided -...