Temporary Human Resources Assistant
3 months ago
Human Resource Services Department - Employee Wellness
Education Centre
**Applicants will be considered in the following order**:
1) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
2) Qualified external applicants (includes employees from other Bargaining Units)
**Hours of Work**: TBD
**Responsibilities**:
Responsible for the daily routine of processing, monitoring, and updating Employee records using various software programs; includes data entry and report generating.
Ensuring Employee records are set up in IPPS while on medical leave of absence.
WSIB Claims Administration including completion of appropriate forms, set up of claims, communication with Supervisor and third-party providers as required.
Responsible for processing of applicable OMERS pension documents for eligible employee groups.
Responsible for OTIP reporting, PAS, Part time reporting forms, and completion of insurance forms.
Responsible for the budget process in the software system including creating requisitions and payment of invoices.
Responsible for generating various ad hoc reports for Human Resource Services and payroll staff as requested.
Responsible for cross referencing employee absence data between the various Human Resources Systems to ensure accuracy.
Responsible for running absence reports and follow up with employees as well as responding to absence record concerns from employees, staff, and the Human Resource Services team.
Interact in a positive and professional manner with clientele at all levels of the organization; and
Other duties as assigned by the Manager, Employee Wellness or designate.
**Qualifications**:
A Secondary School Graduation Diploma is required;
Computer knowledge and/or experience to include, but not be limited to: IPPS (or equivalent), Park Lane, EasyConnect, Laserfiche, Application Server, e-base, Microsoft Office and Google Suite is required;
Knowledge of OMERS, K212 and WSIB an asset;
Must be able to multitask, prioritize, manage a high volume of workload, have a strong understanding of basic math, and be able to problem solve basic functions related to the role;
Must demonstrate problem solving, analytical thinking and proven commitment to customer service;
Accurate database entry experience along with an understanding of, and experience in, maintaining the integrity of a large database;
Ability to complete assigned duties with mínimal supervision and to communicate effectively in both oral and written form;
Proven ability to troubleshoot employee concerns effectively;
Proven ability to maintain a high level of confidentiality and diplomacy;
Ability to work collaboratively as a member of the Employee Wellness team and work independently.
Applicant Self-Identification Questions
The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
person who identify as women; and
persons of marginalized sexual orientations, gender identities, and gender expressions
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