People & Culture Coordinator

2 weeks ago

Calgary, Canada Wood's Homes Full time

Wood's Homes is a not-for-profit mental health centre based in Calgary, with locations across Alberta. Our mission is to build good mental health and well-being so everyone can thrive in their community. Are you a passionate and dedicated individual interested in making a difference in the lives of children, young people and families? Are you committed to cultivating an inclusive culture that encourages, supports and celebrates diverse voices at every level? Then we want you to join the Wood's Homes team.
**Location**: Calgary, Alberta
**Employment Type**: Full-Time
**Reports To**: People and Culture Supervisor
**About the Role**:
We are looking for an enthusiastic and proactive People and Culture Coordinator to be a key player on our team. In this role, you will oversee the administration of People and Culture processes ensuring clear communication, attention to detail, and timely execution. As the go-to person for all People and Culture inquiries, you’ll provide seamless support, foster collaboration, and drive impactful initiatives that align with our organization’s values and goals.
**Key Responsibilities**:
**Coordination**:

- Act as the primary contact for employee and leader inquiries, offering guidance on People and Culture processes and procedures and escalating as needed.
- Work closely with the People and Culture team, cross-functional departments, and stakeholders to support a variety of initiatives, from recruitment and engagement to training and performance management.
- Maintain consistent and proactive communication with employees and leaders to keep everyone informed and our operations running smoothly.

**Administrative**:

- Manage the HRIS, handling user access and permissions, creation and upkeep of job assignments and paygrades, data entry, reporting, and completion of ad-hoc requests as needed.
- Update and enhance resources on Docusign and the People and Culture SharePoint site, ensuring all documents and templates are accurate and up-to-date.
- Oversee the creation and maintenance of employee records according to policy, ensuring accuracy and compliance.
- Draft, review, and process offer letters, handling all details with precision and promptness.
- Support onboarding for new hires and students, tracking necessary documentation to ensure a smooth start.
- Aid in the performance review process, ensuring accurate record-keeping for employment conditions, required training, and rate increases.
- Manage and administer employee engagement initiatives including technology incentives and referral rewards.
- Act as backup for the Learning & Development Coordinator and provide administrative coverage for the People and Culture Generalist as needed.
- Take on additional tasks and projects to advance departmental and organizational goals.

**Qualifications**:

- Bachelor’s degree in Human Resources or a related field, or an equivalent combination of education and experience
- At least two (2) years’ experience in a Human Resources role.
- Experience with HRIS, specifically Ceridian Dayforce, is an asset

**Working Conditions**:

- Primarily indoor work at Wood’s Homes Administration Office
- Prolonged periods of sitting
- Hybrid schedule: 4 days in-office, 1 day remote

How to know if you’re the ideal fit?
You’re a self-starter who values continuous learning and growth. You’re a critical thinker, skilled at seeing connections and understanding how your work contributes to the bigger picture. You take pride in delivering high-quality work and tackle challenges with resilience, curiosity, humor, and agility. If this sounds like you, we’d love to meet you
We sincerely thank all applicants for their interest in this position; however, only those moving forward in the selection process will be contacted.

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