Culture & People Jr. Consultant

3 months ago

Calgary, Canada Vivo for Healthier Generations Society Full time

**Organization Overview**:
Vivo is a charity with a profound purpose; to ignite a mindset to LIVE for healthier generations.

Our Collaboratory applies practices in social innovation to co-create and measure new kinds of healthy living solutions, and our Centre is an inclusive environment for healthy lifestyles.

We create meaningful impact with individuals, the community and the planet.

Join us on this exhilarating journey as we move into a brighter, healthier future together

**Role**:
As a key member of the Culture & People (C&P) department, the Culture & People Jr. Consultant will be responsible for supporting employees and leaders on a comprehensive range of Human Resource functions under the mentorship and guidance of senior C&P team members. You will participate in aligning the business goals of the organization with the employees and management of the organization and transforming the culture through creating an environment of wellbeing, respect, and a growth mindset. You will be responsible for managing the administrative support to the team, including payroll and benefits administration, coordinating training events, maintaining employee record management, providing general support to the Culture & People Director and Consultant, and supporting additional projects as required.

**Reports to**: Culture & People Director

**Responsibilities**:
**Administration**
- Maintain and update Culture & People related manuals, handbooks, documents as requested.
- Update job descriptions in conjunction with organizational changes.
- Maintain Vivoverse (intranet) to ensure the most current information is stored and available.
- Prepare employment letters for employee change requests.
- Administer grant processes as it pertains to payroll, including issuing employee declaration forms, payroll reporting, uploading forms to portals and performing reconciliation.
- Assist with administering the annual employee perspective survey.
- Coordinate and conduct exit interviews for front line employee-initiated departures.
- Coordinate and assist with conducting stay interview / surveys as required.
- Prepare orientation packages and all other logistics pertaining to orientations.

**Payroll & Benefits Administration**
- Provide courteous, timely and accurate answers to employee questions, complaints, requests regarding payroll, benefits, pension, employment verifications, and general employment inquiries.
- Continuously maintain all employee documentation and records in Payworks in timely manner.
- Maintain employee and payroll files and documents in accordance with policy and Alberta Employment Standards.
- Administrate employee benefits plan including enrollment, changes, and terminations.

**Talent Acquisition**
- Administrate and execute full cycle recruitment including:

- Updating job descriptions as required
- Developing and posting internal/external job postings and advertisements
- Scheduling interviews with hiring supervisor
- Participating in interviews as required
- Conducting reference checks
- Preparing letters of offer
- In collaboration with the Culture & People Consultant, coordinate, schedule and assist with performing new hire orientations.

**Employee Relations**
- Remain current on provincial employment standards legislation.
- Ensure compliance with the organization’s code of conduct, employment legislation and company culture & people policies.
- Under the direction of the Culture & People Director and Consultant, advise employees on a variety of HR policies, processes procedures, and programs.
- Act as an employee advocate on inquiries and requests; escalate issues as necessary
- Inform the Culture & People Director of all contentious or harassment issues and provide administrative support during investigations in accordance to Vivo’s policies and practices.

**Compensation & Benefits**
- Assist C&P Director with administering annual compensation surveys.
- Prepare salary and wage worksheets for the annual salary and wage review with leaders.

**Performance Management**
- Assist the C&P Director with preparing for the annual performance review cycle; ensuring all forms are up to date as well as a tracking system is in place for completed performance review forms.
- Under the mentorship and guidance of the C&P Consultant and/or Director, coach managers on the performance management program (probationary and annual reviews), performance problem management; make suggestions for progressive discipline measures and termination processes
- Provide paperwork and act as HR representative in all termination meetings

**Learning & Development**
- Coordinate/prepare for HR training events, including: booking rooms, room set-up, audio visual set-up, catering coordination and set up, and preparation of course training materials (including photocopying, printing and assembly).
- Participate in the facilitation of C&P training as requested.

**Other**
- Ensure continuous improvement and efficiency by recomm

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