Webber - Fleet Coordinator/administrator

1 month ago

Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

**About us**:
Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.
**Position Summary**

The Fleet Coordinator is responsible for managing and overseeing the daily operations of the company's vehicle fleet. This role involves coordinating vehicle maintenance, ensuring compliance with safety regulations, managing fleet-related documentation, and optimizing fleet efficiency. The Fleet Coordinator will work closely with drivers, mechanics, and the operations team to ensure that the fleet runs smoothly and efficiently.

**Primary Duties and Responsibilities**
- Monitor and manage the company's fleet of vehicles, including scheduling and coordinating regular maintenance, repairs, and inspections.
- Ensure that all fleet vehicles comply with local, provincial, and federal regulations, including safety standards, licensing, and insurance requirements
- Ensure that all operators are following and reporting Hours of Service in accordance with local, provincial and federal requirements.
- Maintain accurate records of vehicle inspections, repairs, maintenance schedules, and incident reports. Ensure that all necessary documentation is up-to-date and readily accessible.
- Monitor mechanic productivity, ensuring tasks are completed in a timely manner and recorded in the Garage Management Software.
- Manage and maintain inventory levels to ensure productivity by utilizing Garage management software.
- Plan and prioritize repairs and documentation to meet contractual obligations.
- Liaise with service providers, such as mechanics, towing services, and vehicle rental companies, to ensure timely and cost-effective services.
- Coordinate the scheduling of vehicles for various departments, ensuring the optimal use of the fleet and minimizing downtime.
- Review and negotiate repair / parts quotes.
- Reinforce safety protocols and procedures for mechanics, drivers and vehicles.
- Assist in the recruitment, training, and management of drivers, ensuring compliance with company policies and regulations.
- Generate regular reports on fleet performance, maintenance activities, and expenses for management review
- All other duties as assigned.

**Knowledge, Skills & Abilities**
- Working knowledge of heavy fleet, equipment and salt spreader systems an asset.
- Ability to work in fast-paced environment.
- Must be a team player and have strong analytical and problem-solving skills.
- Must be highly organized individual that is details driven.
- Have the ability to identify procedural deficiencies and implement corrective actions/solutions.
- Able to effectively communicate with internal and external stakeholders.
- Possess a thorough understanding of current Commercial Vehicle Operator's Registration (CVOR) policies and requirements.
- A working knowledge of Word, Excel, Outlook.

**Education & Experience**
- Experience in fleet maintenance, repair facility management (preferred)
- Graduation from high school or GED equivalent with specialized training in Fleet or Maintenance
- Valid driver's license required and a good driving record to drive company vehicle.

**Work Conditions/Physical Demands**
- Must be able to work in an open office environment where noise level is low - to moderate
- Must be able to work basic office equipment, such as laptops, keyboards, scanners/copiers, including packing, lifting and moving Fleet files when and if needed.
- The employee is regularly required to sit for long periods of time and occasionally stand.
- Use hands and fingers, reach with hands and arms.
- Vision abilities include close and distance vision and ability to adjust focus.
- Must practice safe work methods to remain accident and injury free.
- Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer.

  • Webber - Administrative Assistant (Temporary)

    6 months ago

    Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Webber - Operations Coordinator (Mobilization)

    1 month ago

    Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Webber - Summer Fleet Intern - Infrastructure

    8 months ago

    Mississauga, Canada Webber Full time

    **Position Summary**: The Summer Fleet Intern is responsible to assist the fleet team with assets management. **Primary Duties and Responsibilities** - Filing - Data Entry - Taking Inventory - All other duties as assigned **Knowledge, Skills & Abilities** - Ability to identify, troubleshoot and resolve practical problems. - Good verbal communication...

  • Webber - Procurement Specialist - Infrastructure

    1 month ago

    Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Webber - Project Manager - Infrastructure Management

    1 month ago

    Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time

    **About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...

  • Webber - Operations Coordinator - Infrastructure

    7 months ago

    Mississauga, Canada Webber Full time

    **Position Summary**: Identifies or verifies required maintenance work, interprets contract, schedules and coordinates in-house or sub-contractor work and ensures work meets contract specifications. Ensure all aspects of the contract are coordinated and completed in a timely, efficient, effective and profitable manner. Responsible for supervising maintenance...

  • Webber - Administrative Assistant - Infrastructure

    1 month ago

    Mississauga, Canada Webber Full time

    **Position Summary**: The Administrative Assistant is instrumental in supporting the company's administrative, operational, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of efficiency in finance functions, document management expertise, and human resources support, closely mirroring the...

  • Webber- Assistant Area Supervisor- Infrastructure

    7 months ago

    Mississauga, Canada Webber Full time

    **Position Summary**: Identifies or verifies required maintenance work, interprets contract, schedules and coordinates in-house or sub-contractor work and ensures work meets contract specifications. Ensure all aspects of the contract are coordinated and completed in a timely, efficient, effective and profitable manner. Responsible for supervising maintenance...

  • Customer Support Administrator, Fleet Delivery

    7 months ago

    Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Fleet Manager-

    6 months ago

    Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. - What We...

  • Proposal Bid Writer

    3 days ago

    Mississauga, Canada Webber Full time

    **Position Summary**: ***: **Primary Duties and Responsibilities**: - Coordinate and lead all technical aspects of the bid process including development, outlines, preparing drafts, scheduling reviews, and tracking completion of team assignments - Take a lead role in the messaging and development of materials and submittals - Analyze requirements and ensure...

  • Fleet Coordinator

    7 months ago

    Mississauga, Canada GE Healthcare Full time

    **Job Description Summary**: As a Fleet Coordinator, you will work as part of a new, exciting and dynamic global team focused on Fleet Operations and Sourcing, working for one of the regional fleet managers. You will support stakeholders to ensure efficient day to day management of the company car fleet for Canada. You will be the go-to person for the...

  • Fleet Administrative, Days

    2 months ago

    Mississauga, Canada Toro Logistics INC. Full time

    **Job description**: We are seeking a detail-oriented and organized Fleet Administrative Assistant to join our team. The Fleet Administrative Assistant will play a crucial role in supporting the efficient operation of our fleet management department. This position requires strong administrative skills, attention to detail, and the ability to multitask...

  • Webber - HR Generalist - Infrastructure Management

    4 weeks ago

    Mississauga, Canada Webber Full time

    **Position Summary**: **The HR Generalist will work with the **HR Business Partners** **to support day to day HR Functions as well as key initiatives and projects. This will include, but not be limited to on-boarding, recruitment, performance management,** compliance, conflict resolution, labour relations and **learning and development.**: **Primary Duties...

  • Purchasing and Fleet Management Administrator

    8 months ago

    Mississauga, Canada Epiroc Careers Full time

    **Purchasing Administrator** **Key Responsibilities**: - ** Fleet Management**: - Oversee the comprehensive management of the vehicle fleet across all Epiroc facilities in Canada. - Efficiently coordinate the ordering and follow-up of new vehicles. - Act as a liaison between Drivers and suppliers, fostering and maintaining excellent relationships. -...

  • Fleet Administrator

    7 months ago

    Mississauga, Canada GardaWorld Full time

    **TITLE: Fleet Administrator** **SITE: Mississauga, ON** **JOB TYPE: Contract** **Join a team rich in diversity, respect, and growth to make the world a safer place for families, communities, and businesses. At GardaWorld, we take our security responsibility seriously and strive to inspire trust. Interested in an enriching and meaningful career? Join our...

  • Senior Fleet Operations Director

    4 weeks ago

    Mississauga, Ontario, Canada CEI Fleet Collision and Safety Full time

    About the PositionAt Element Fleet Management, we are committed to providing exceptional fleet management services that meet our clients' evolving needs. As a key member of our leadership team, the Senior Fleet Operations Director will play a critical role in driving the growth and success of our business.Job SummaryWe are seeking an experienced and...

  • Project Coordinator

    4 months ago

    Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Fleet Coordinator

    7 months ago

    Mississauga, Canada Stephenson's Rental Services Full time

    **Who we are** Stephenson’s Rental Services is a Canadian success story spanning over 70 years and 500 employees looking to expand our team with **diverse** and **talented **individuals. We believe that simplicity is the key to unlocking greatness, and we push past obstacles that help you be your best. We live our values through **Respect, Passion,...

  • Fleet Maintenance Coordinator

    6 months ago

    Mississauga, Canada Rosedale Transport Full time

    **Rosedale Transport is a family owned business since 1969. With 15 terminals across North America we can provide and service our customers freight knowing their product will arrive quickly and safe to its destination**. Rosedale Transport in Mississauga, On requires an Afternoon Maintenance Coordinator. The Maintenance Coordinator ensures that the fleet...