Fleet Administrative, Days
2 months ago
**Job description**:
We are seeking a detail-oriented and organized Fleet Administrative Assistant to join our team. The Fleet Administrative Assistant will play a crucial role in supporting the efficient operation of our fleet management department. This position requires strong administrative skills, attention to detail, and the ability to multitask effectively. Work Days and afternoons as and when required.
**Job Duties**:
- Assist in maintaining accurate records of fleet vehicles, including registration, insurance, maintenance schedules, and inspections.
- Coordinate vehicle repairs and maintenance with vendors and internal mechanics, ensuring mínimal downtime.
- Schedule and track routine maintenance services for all fleet vehicles.
- Monitor fuel usage and maintain fuel card records.
- Track and report fleet expenses, including repairs, fuel, and maintenance costs.
- Assist in maintaining compliance with local, state, and federal regulations related to fleet operations.
- Coordinate vehicle assignments and reservations.
- Prepare reports and presentations related to fleet operations as needed.
- Respond to inquiries and requests related to fleet vehicles from internal departments and external parties.
- Assist in fleet inventory management, including ordering and stocking of vehicle supplies and equipment.
**Experience**:
- Proven experience as an administrative assistant or in a similar role, preferably in fleet management or automotive industry.
- Knowledge of fleet operations and maintenance processes is preferred.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and prioritize tasks effectively.
- Attention to detail and accuracy in record-keeping.
- High school diploma or equivalent; additional certification in fleet management or administrative support is a plus.
Pay: $85,000.00 per year
Additional pay:
- Bonus pay
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person
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