Webber - Administrative Assistant - Infrastructure
4 days ago
**Position Summary**:
The Administrative Assistant is instrumental in supporting the company's administrative, operational, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of efficiency in finance functions, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level. The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.
**This is a temp position with the possibility of an extension or turning into a FT role.**
**Primary Duties and Responsibilities**:
- Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
- HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the implementation of HR policies.
- Document Control and Compliance: Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
- Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
- Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
- Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
- Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
- Responds to urgent inquiries, coordinating timely assistance as needed.
- Required to be available for as needed for overtime.
- All other duties as assigned.
***:
**Knowledge, Skills & Abilities**:
- Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
- A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
- A strong understanding of business operations, human resources management, and financial processes.
**Education and Experience**:
- High school diploma or equivalent required; College diploma in accounting, Business Administration or related field preferred
- Proven experience as an Administrative Assistant required, experience in a finance setting preferred
- Familiarity with finance terminology is an asset.
**Work Conditions/Physical Demands**:
- Regularly required to sit for extended periods.
- Occasionally required to stand and walk for brief periods.
- Frequent use of hands and fingers for handling or feeling and reaching with hands and arms.
- Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments.
**Work Environment**:
- Primarily an office setting.
- Typically experiences a moderate noise level.
-
Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time**About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...
-
Webber - Administrative Assistant (Temporary)
5 months ago
Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time**About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...
-
Mississauga, Canada Webber Full timeProcurement Specialist OverviewThe position will make a significant contribution to Webber by managing vendor contracts for multiple projects. This position works very closely with the Procurement department and Project personnel as a critical member of the team. This role is expected to give exposure to major elements of infrastructure maintenance and...
-
Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time**About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...
-
Webber - Estimator - Infrastructure Management
6 months ago
Mississauga, Canada Webber Full time**Position Summary**: Support the Operational Efficiency Manager in operational improvement actions by preparing specifications, and related documents for asset maintenance contract. Assists in identifying labor, material, and time requirements by studying proposals, specifications, and related documents. **Primary Duties and Responsibilities**: - Assists...
-
Webber - Fleet Coordinator/administrator
5 days ago
Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time**About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...
-
Mississauga, Canada WEBBER INFRASTRUCTURE MANAGEMENT CANADA Full time**About us**: Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports...
-
Mississauga, Canada Webber Full timePosition SummaryThe Fleet Coordinator is responsible for managing and overseeing the daily operations of the company's vehicle fleet. This role involves coordinating vehicle maintenance, ensuring compliance with safety regulations, managing fleet-related documentation, and optimizing fleet efficiency. The Fleet Coordinator will work closely with drivers,...
-
Webber - HR Generalist - Infrastructure Management
4 months ago
Mississauga, Canada Webber Full timePosition SummaryThe HR Generalist will work with the HR Business Partners to support day to day HR Functions as well as key initiatives and projects. This will include (but not be limited to on-boarding, recruitment, performance management, compliance, conflict resolution, labour relations and learning and development.Primary Duties and ResponsibilitiesWorks...
-
Mississauga, Canada Webber Full timePosition SummaryIdentifies or verifies required maintenance work, interprets contract, schedules and coordinates in-house or sub-contractor work and ensures work meets contract specifications. Ensure all aspects of the contract are coordinated and completed in a timely, efficient, effective and profitable manner. Responsible for supervising maintenance crews...
-
Strategic Procurement Specialist
2 weeks ago
Mississauga, Ontario, Canada Webber Full timeWebber seeks a seasoned Procurement Specialist to join their team in managing vendor contracts for multiple projects. This role will make a significant contribution to the company's success by collaborating closely with the Procurement department and Project personnel.About the Role:This position is expected to give exposure to major elements of...
-
Webber- Assistant Area Supervisor- Infrastructure
6 months ago
Mississauga, Canada Webber Full time**Position Summary**: Identifies or verifies required maintenance work, interprets contract, schedules and coordinates in-house or sub-contractor work and ensures work meets contract specifications. Ensure all aspects of the contract are coordinated and completed in a timely, efficient, effective and profitable manner. Responsible for supervising maintenance...
-
Highway Maintenance Operations Manager
2 weeks ago
Mississauga, Ontario, Canada Webber Full timeAbout This RoleWe are seeking a highly skilled Highway Maintenance Operations Manager to join our team at Webber Infrastructure Management Canada Limited. This is a unique opportunity to lead and coordinate our highway maintenance operations, ensuring the highest level of quality and efficiency.
-
Strategic Procurement Coordinator
3 weeks ago
Mississauga, Ontario, Canada Webber Full timeJob SummaryWe are seeking a highly skilled Procurement Specialist to join our team at Webber. The successful candidate will be responsible for managing vendor contracts for multiple projects, working closely with the Procurement department and Project personnel.Key ResponsibilitiesDevelop and maintain strategic relationships with key Suppliers and...
-
Mississauga, Canada Ferrovial Full timeDescription : Position Summary Provides administrative, financial, procurement, 3rd party claims support to Project Primary Duties and Responsibilities Responsible for new hire process to include new hire paperwork, payroll setup; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all...
-
Webber - Operations Coordinator - Infrastructure
5 months ago
Mississauga, Canada Webber Full time**Position Summary**: Identifies or verifies required maintenance work, interprets contract, schedules and coordinates in-house or sub-contractor work and ensures work meets contract specifications. Ensure all aspects of the contract are coordinated and completed in a timely, efficient, effective and profitable manner. Responsible for supervising maintenance...
-
HR Generalist
2 weeks ago
Mississauga, Ontario, Canada Webber Full timeJob DescriptionWe are seeking an HR Generalist to support our day-to-day HR functions, as well as key initiatives and projects. As a strategic partner, you will work closely with our HR Business Partners to drive business outcomes.Key Responsibilities:Collaborate with HR Business Partners to develop and implement strategies for performance management,...
-
Mississauga, Canada Ferrovial Full timeDescription : Summary: The Junior Operational Accountant is part of the Accounting Department and is responsible for the detailed evaluation of project contracts and related documents. In reviewing these documents, the Junior Operational Accountant will identify risk and exposure then communicate these items to appropriate levels within the...
-
Webber - Summer Fleet Intern - Infrastructure
7 months ago
Mississauga, Canada Webber Full time**Position Summary**: The Summer Fleet Intern is responsible to assist the fleet team with assets management. **Primary Duties and Responsibilities** - Filing - Data Entry - Taking Inventory - All other duties as assigned **Knowledge, Skills & Abilities** - Ability to identify, troubleshoot and resolve practical problems. - Good verbal communication...
-
Mississauga, Ontario, Canada Webber Full timeAbout This OpportunityWe are seeking a highly skilled and experienced Maintenance Project Supervisor to join our team at Webber Infrastructure Management Canada Limited. As a key member of our operations team, you will play a critical role in ensuring the successful delivery of maintenance projects across our highway infrastructure network.Job SummaryThe...
