Purchasing and Fleet Management Administrator
2 weeks ago
**Purchasing Administrator**
**Key Responsibilities**:
- ** Fleet Management**:
- Oversee the comprehensive management of the vehicle fleet across all Epiroc facilities in Canada.
- Efficiently coordinate the ordering and follow-up of new vehicles.
- Act as a liaison between Drivers and suppliers, fostering and maintaining excellent relationships.
- Ensure the accuracy and consistency of fleet database records.
- Supervise end-of-lease processes and resale.
- Establish and monitor Key Performance Indicators for Fleet Management.
- Work on cost initiatives to help better the business.
- Implement and uphold preventative maintenance programs with specified schedules.
- Manage administration requirements, including the meticulous mailing of information to drivers.
- Oversee fleet inventory, ensuring data integrity, availability, and optimal utilization.
- Provide training and assistance to key stakeholders.
- ** Coding Administration and Coordination**
- Design, develop, and implement new reports to uphold data integrity and accuracy.
- Provide training and assistance to key stakeholders in coding processes.
- Serve as the liaison and owner of several measurable reports between Procure-to-Pay (PTP) and Mississauga customer center (MCA).
- Code invoices accurately, ensuring alignment between purchase orders and vendor invoices for direct and Indirect vendors.
- Manage internal KPI’s to provide service to help MCA stay within internal targets and compliance.
- Create Journal Vouchers when applicable.
- Contribute to Vendor Database
- Other projects as required
**Qualifications**:
- Possess post-secondary education, preferably in a relevant discipline.
- Demonstrate a proactive versus reactive mindset.
- Exhibit strong attention to detail, coupled with numeric and analytical skills.
- Proficient in Microsoft Office Suite, with a focus on Excel, Word, and Outlook.
- Showcase excellent verbal and written communication skills.
- Display a proven ability to collaborate effectively with diverse departments and external stakeholders.
- Possesses a positive attitude and effective interpersonal skills.
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