Office and Property Administrator

2 months ago

Vancouver, Canada ZML Holdings Group Corporation Full time

**Job description**

ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver.

We are currently recruiting a Property Administrator. The position reports to the Office Manager and the Property Manager.

The position will be providing outstanding administrative services and will fully support to the Property Management team, ensuring accurate administration of our commercial portfolio.

If you are organized, detail-oriented, and a superb multi-tasker, we want to hear from you

**Duties & Responsibilities**
- Drafting correspondence, contracts, forms, memos, Lease Agreements, Lease Extension and Amendment, and other documents when required, on tight deadlines and efficiently;
- Assisting with gathering quotes and other information for maintenance and capital projects;
- Process invoices, preparing contract information and project information for budgeting;
- Communicate with tenants, owners, and contractors/vendors;
- Maintain high accuracy on documents translation (between English and Chinese) and record keeping;
- Draft and update policies, procedures and other documents;
- General administrative duties;
- Guest reception and recording;
- Provide administrative support to all departments;
- Make business travel arrangements and bookings;
- Place and expedite orders of supplies and tracking assets and supplies inventory;
- Office equipment and environment maintenance;
- Processing and distributing mails and incoming packages or deliveries；
- Arranges meetings by scheduling appropriate meeting times, booking boardroom;
- Discover errors and timely solve problem and report mistake;
- Ensure security, integrity and confidentiality of company‘s information, handle sensitive information in a confidential manner;
- Performing other duties as assigned by management

**Knowledge, Skills & Qualifications**:

- 2+ years of property administration experience;
- Completion of high school diploma is required;
- Proficiency in both Mandarin Chinese and English are required;
- Payroll professional certification strongly preferred;
- Good knowledge of MS Office products (Word, Excel, PowerPoint, Outlook, etc.) is required;
- Familiarity with Yardi is an asset;
- Comfortable in new situations, ability to multitask and prioritize, detail oriented, and a proactive team player.

**Salary depends on experience**

**Job Types**: Full-time, Permanent

Pay: From $50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

**Language**:

- Mandarin Chinese (required)

Work Location: In person

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