Administrative Assistant

3 days ago


Saskatoon, Canada University of Saskatchewan Full time

**Administrative Assistant**:
**Primary Purpose**: To provide a wide variety of high quality, confidential administrative support to individuals and units in the President’s Office portfolio.

**Nature of Work**: Reporting to the President’s Chief of Staff, the Administrative Assistant is part of a collaborative and agile administrative team that provides support to the President’s Office portfolio. The incumbent’s work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

**Typical Duties or Accountabilities**:
**Administrative Support**
- Provides support and back up to other administrative positions and offices within the portfolio including the executive assistant to the president
- Acts as a first point of contact to field a broad spectrum of queries
- Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
- Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minute-taking
- Enables the USask shared services models; this includes providing direct support to President’s Office Resources SBAs and following established best practices with transactional work submitted via ConnectionPoint
- Submits financial and administrative requests to USask systems on behalf of individuals and units
- Maintains physical and electronic records
- Performs general office duties, including copying, printing, and ordering supplies

**Team Member**
- Shares information with the Chief of Staff as appropriate
- Coordinates work with other team members
- Provides role-based and unit-based coverage and support as needed
- As part of a team, participates in event coordination
- Contributes to a positive, engaging, and supportive working environment
- Understands and supports the President’s Office vision and shared beliefs
- Other duties as assigned

**Education**: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution.

**Experience**: A minimum of three years of related experience, preferably in an institutional setting. Experience with USask systems is a strong asset.

**Department**: President's Office
**Status**: Permanent
**Employment Group**: ASPA - Jurisdiction Under Review
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $50,780.00 - 79,344.00 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Specialist Professional
**Salary Phase/Band**:Phase 1
**Posted Date**: 2/12/2024
**Closing Date**: 2/26/2024 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Yes
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable



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