Administrative Assistant

2 weeks ago

Saskatoon, Canada SARCAN Recycling Full time

**Location**:Saskatoon Head Office (111 Cardinal Crescent)

**Type**:13-14 Month Term Position, beginning April 2024

**Minimum Experience**:Minimum 1-2 years of experience

**A career that counts.**
At SARCAN, we create meaningful careers that matter in communities all across the province. We are seeking a progressive individual to fill an Administrative Assistant term position. Help us create a greener, more inclusive future for Saskatchewan by joining our team made up of people of all abilities.

At SARCAN we offer team members many opportunities, including:

- ** An opportunity to make a difference** in the lives of your fellow team members, our customers, and our environment.
- ** An opportunity to succeed** in a fun, supportive, accommodating and inclusive workplace.
- ** An opportunity to learn** through many hands on and online educational opportunities.
- ** An opportunity to be rewarded fairly and equitably** through competitive wages and benefits, including an employee assistance plan, and family-friendly work schedules.
- ** An opportunity to be a part of a Saskatchewan tradition** and one of Canada’s most successful recycling systems.

**The life of a SARCAN Administrative Assistant**:
Each and every SARCAN team member is an important part of our team and our community. As an Administrative Assistant you will be responsible for:

- Fielding calls for SARCAN Recycling, including the Drop & Go system, and wherever possible, responding to questions, concerns, and complaints. Refer other calls as appropriate.
- Preparing correspondence, reports, presentations, spreadsheets, and other documents using a range of office software.
- Overseeing the maintenance of Approved Products and Container Distributor database, and communication with the department of Environment on issues of approval and/or contravention.
- Performing general office duties for the SARCAN Recycling Division including filing, mail processing and distribution, courier arrangements, mail outs, etc.
- Ensuring correspondence and/or administrative tasks of a sensitive nature are carried out in accordance with SARCAN standards, policies, and procedures.
- Recording all minutes for monthly SARCAN team meetings, and the SARCAN annual planning workshop.
- Recording all minutes for the SARCAN Operations Committee, and/or Finance/Pension and Benefits Committee of the Board.
- Assisting with SARCAN events and training
- Assisting with signs and materials ordering and distribution for depots and processing (i.e., standard SARCAN depot signage, marketing materials, etc.)
- Reviewing all “Open/Close” reports from SecurTek in respect of all SARCAN locations and will inform the appropriate individual or Regional Manager of possible policy violations.
- Providing administrative support to other departments as necessary.
- Providing back-up for front office administrative support positions as required.
- Attending training and workshops as required.
- Performing other duties as assigned.

**Please note**: This position is based out of our head office in Saskatoon (111 Cardinal Crescent); occasional travel is expected within the province.

**What are the skills you must have to perform this role?**
To be successful as an Administrative Assistant at SARCAN, you will need:

- One-year post-secondary office administration certificate and experience working in an office environment.
- An equivalent combination of education and experience may be considered.
- Strong oral and written communication skills, attention to detail, and effective organizational and administrative skills are essential.
- Discretion and diplomacy are required as the position is privy to, and works with, sensitive and highly confidential information.
- Demonstrated proficiency in Microsoft Office 365 is required; comfortable learning new technical systems as needed.
- Typing speed - minimum 65 words per minute
- A strong degree of professionalism, while remaining highly personable and approachable in the company of people of all abilities, cultures, and backgrounds
- High ethical conduct, acting with integrity, sensitivity, and confidentiality
- Must provide a satisfactory criminal record check as a condition of employment
- Must be committed to teamwork and meeting team goals
- Flexibility and the willingness to change priorities and deadlines

**Are you interested in joining our team?**

We thank everyone for your interest in this position, however, only qualified applicants will be contacted.

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