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Administrative Assistant

3 months ago

Saskatoon, Saskatchewan, Canada Bridge Counseling Full time
greeting clients,
- providing support to our counsellors,
- assisting in daily office needs,
- collecting payment from clients,
- and dealing with Bridge Counseling's general administrative activities.

What does an Administrative Assistant do at Bridge Counseling?

A successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.

Responsibilities:

  • Open/close the office as needed
  • Answer and make phone calls professionally
  • Greet and assist Clients
  • Schedule and manage appointments
  • Provide realtime scheduling support by booking appointments and preventing conflicts, and ensuring there is no overflow
  • Provide a warm welcome for clients to ensure a smooth and positive experience
  • Receive payment from Clients
  • Prepare and submit billing information to various insurance companies
  • Assist in the preparation of regularly scheduled reports
  • Maintain contact lists
  • Manage Bridge Counseling social media accounts
  • Deal with Bridge Counseling's general administrative activities

Requirements:

  • Administrative diploma or equivalent
  • Previous experience as an administrative assistant
  • Knowledge of office management systems and procedures
  • Previous customer service experience is considered an asset
  • Working knowledge of office equipment, e.g., printers and scanners
  • Proficient in MS Office
  • Familiarity with Janeapp (an online booking system) is an asset
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problemsolving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • Desire to be proactive and create a positive experience for others

Job Types:
Full-time, Permanent

Salary:
$18.00-$22.00 per hour

Benefits:

  • Onsite parking

Application question(s):

  • Do you live in or close to Saskatoon?
  • Would you be available to temporarily work evenings or Saturdays if needed?

Education:

  • Secondary School (preferred)

Experience:

  • Administrative/Reception: 1 year (required)

Work Location:
One location