Administrative Manager
4 weeks ago
**Job Title**
- Administrative Manager (Art Gallery)
**About the University**
**It’s your time to shine**
Work where the world comes to create, discover and learn.
We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.
**Position Details**
- The University of Lethbridge is seeking a full-time, continuing Administrative Manager.
This position will be proactively engaged in virtually all of the following major efforts on a daily and weekly basis throughout the year:
**Budgeting**:
Develop and report on Gallery Annual Budget with the Director/Curator. Oversee expense payments and revenue collections. Advise on changes in priorities, emergency expenses, and one-time events. Manage all Gallery operations pertaining to quotes, requisitions, and payments for goods, services, and professional fees. Routinely provide financial and asset audit support to Financial Services.
**Personnel**:
Oversee day-to-day staffing in compliance with ULethbridge HR practices and standards for 6 - 10 permanent and staff, including: timesheet approvals, vacation scheduling, illness and leave provisions, workplace welfare, and position assessments. Coordinate procedures for new hires, position replacements, orientation, and training. Conduct casual and term hiring’s together with the Director/Curator. Maintain employment records for current and past employees to University records standards.
**Grant Writing/Reporting**:
**Art Collections, Art Exhibitions & Art Loans**:
Collaborate with the Director/Curator and Gallery Registrar to establish standards, fees, and necessary contracting to provide for incoming and outgoing artwork loans. Monitor active Art Loan Agreements to ensure that fiduciary, trust, and legal obligations are completed by all parties and allocate Gallery resources to that end. Directly arrange invoicing for outgoing art loans or payment for incoming art loans. Maintain high standards of recognized cultural property practices in connection to handling, packaging, crating, storing, shipping, and security of art and related cultural or archival objects. Collaborate with University Risk and Insurance officers to maintain appropriate fine art insurance for collections, loans, and transport of art.
**Decolonization and Anti-racism**:
- Collaborate with the Director/Curator and University initiatives to increase institutional capacity in museum and work place practices that addresses the TRC calls to action, creates meaningful paths towards reconciliation, and addresses systemic underrepresentation of equity deserving artists/voices/works.
**Infrastructure & Facilities Projects**:
Oversee projects developed in connection with the Gallery’s mission and exhibition schedule including: construction of installations to Artist or Curator’s specifications, procurement and installation of fixtures, furnishings or technology, engagement of third party contractors, artists or employees, exhibitions, or programs in off-campus spaces. Monitor and advise on facilities maintenance projects for renovation or upgrade of art storage and exhibition spaces, especially as connected to the security, environmental standards, safety, and access for art collections.
**Campus Support & Other Duties**:
Collaborate with other University departments on projects of value to the larger campus community. Advise or lead on campus art and sculptural installations that are separate from Gallery operations. Coordinate multi-department operation of shared-resource programs. Represent the Gallery, as authorized by the Director/Curator, to external agencies or projects.
- The University of Lethbridge is undertaking a job classification and compensation review for Administrative Professional Officer (APO) positions. As such, the salary range currently assigned for this position may be adjusted as a result of this project.
**Position Qualifications**
Any education, training or workplace experience in art handling, database usage, cultural sector practices, or art conservation, would be a major asset.
- small project management, spreadsheet and planning software experience; budget management experience;
- working with financial spreadsheets and planning software;
- excellent reading and writing skills, with grant writing experience;
- Risk Management and workplace safety.
A valid unrestricted Class 5 Driver’s License with no more than 6 demerits and submission of a motor vehicle record (driver abstract) dated within 3 months of the posting close is required.
**Starting Salary Range (at 1.0 FTE)**
- $54,729.56 - $68,849.69
-
Office Administration Manager
4 weeks ago
Lethbridge, Alberta, Canada Travelodge Lethbridge Full timeJob DescriptionWe are seeking a highly skilled Office Administration Manager to join our team at Travelodge Lethbridge. This is a full-time position that requires the ability to work independently and as part of a team.About the RoleThe Office Administration Manager will be responsible for overseeing all aspects of office administration, including human...
-
Administrative Operations Manager
1 month ago
Lethbridge, Alberta, Canada beBee Professionals Full time $45,000 - $65,000We are seeking an experienced Administrative Operations Manager to oversee the daily operations of our office in Lethbridge, Canada.Role Overview:The successful candidate will be responsible for managing office operations, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office scheduling, correspondence, and file...
-
Administrative Services Manager
1 week ago
Lethbridge, Canada Great Adventures Active Learning Centre Full time**Work Setting**: - Urban area - Education **Budgetary Responsibility**: - $100,001 - $500,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...
-
Administrative Manager
2 months ago
Lethbridge, Canada University of Lethbridge Full time**Job Title** - Administrative Manager (Art Gallery) **About the University** **It’s your time to shine!** Work where the world comes to create, discover and learn. We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties...
-
Office Administrator
2 months ago
Lethbridge, Canada Newman Solutions Professional Corporation Full timeThe Office Administrator is accountable to the owner for the effective organization and coordination of all general administrative requirements, specific accounting and client file management, client relations, customer services, tasks delegation based on business cycles and facility needs. Qualifications: - Must have three - five years experience in...
-
Administrative Assistant
2 months ago
Lethbridge, Canada DHL Full time**Administrative Assistant - 6 MONTH TERM** **Who we are** DHL Supply Chain is the leading contract logistics service provider both in North America and around the world. We help companies produce, store, move, and return goods efficiently. Our customer is a recognized World Leader in the production of aviation engines. We have partnered together since...
-
Office Administrator
2 months ago
Lethbridge, Canada AIDS Outreach Community Harm Reduction Education & Support Society (ARCHES) Full time**Overview** The Administrator will be responsible for general administration tasks and operations within the office and ensuring the rest of the staff has adequate support to work efficiently. They will play a primary role in ensuring that all office administrative functions are coordinated in order to achieve a high level of productivity within the...
-
Administrative Assistant
7 months ago
Lethbridge, Canada Kainai Forage, LP Full time**Reports directly to**:Office Manager **Duties and Responsibilities**: - Assist the office manager with day-to-day administrative tasks, including managing calendars, scheduling meetings, and handling correspondence. - Perform basic accounting tasks such as invoicing, expense tracking, payroll data entry, accounts payable data entry. - Assist with HR...
-
Property Administrator
4 months ago
Lethbridge, Canada Stranville Developments Full time**Job Overview**: **Key Responsibilities**: - **Tenant Liaison**: Act as the main point of contact for tenants, addressing concerns and facilitating effective communication. - **Lease Administration**: Assist with the preparation, review, and management of lease documents and signage. - **Financial Management**: Oversee tenant finance operations including...
-
Office Administrator
3 months ago
Lethbridge, Alberta, Canada beBee Professionals Full time $45,000 - $65,000We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Lethbridge, Canada. The successful candidate will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office operations, including scheduling,...
-
Office Administrator
7 days ago
Lethbridge, Canada Contemporary Concrete Full time**Qualifications** - Diploma/Degree (preferred) - Previous administration experience (preferred) - Social media management: 1 year (preferred) **Full Job Description** **Position Title**:Office Administrator **Start Date**:Immediately **Hours**:Monday to Friday, 8:00 am - 4:00 pm **Pay Rate**:$18 - $21/hour depending on experience, with room to...
-
Administrative Support
7 months ago
Lethbridge, Canada Agri Novatex Canada Full timeJoin our team as an Administrative Support and help deliver a high standard of customer service and administration support by addressing all internal and external inquires within set time frame and in accordance with our values. This position will require full time hours during the months of May to September, and part time hours during the months of October...
-
Office Administration Technician
2 months ago
Lethbridge, Canada Newman Solutions Professional Corporation Full timeThe Office Administration Technician is accountable to the Office Administration Manager in the support of effective administrative, communication, customer service, specific accounting and client file management which includes but not limited to: prepare bookkeeping, GST, and tax returns, administrative support of the Office...
-
Administrative Assistant
1 month ago
Lethbridge, Canada Spero Financial Group Inc. Full time**About Me** I’m Kylie, a dedicated financial planner who works one-on-one with clients to help them achieve their financial goals. As my practice continues to grow, I’m looking for a reliable and proactive Administrative Assistant to help keep everything running smoothly. This is an exciting opportunity to work in a small, flexible, and dynamic...
-
Administrative Assistant
1 month ago
Lethbridge, Canada Bridge Air Systems Ltd. Full time**Job Title**: Administrative Assistant **Key Responsibilities**: - **Office Management**: Organize and maintain office supplies, equipment, and filing systems. Ensure the office environment is clean and operational. - **Scheduling**: Coordinate service and installation appointments. Scheduling and adjusting appointments as needed. - **Documentation &...
-
Administrative Operations Coordinator
3 months ago
Lethbridge, Alberta, Canada beBee Professionals Full time $35,000 - $45,000beBee Professionals in Lethbridge is seeking an Administrative Operations Coordinator to support our office operations. As an Administrative Operations Coordinator, you will be responsible for ensuring the efficient day-to-day operations of our office. This includes handling administrative tasks, managing office correspondence, and maintaining accurate...
-
Business Administration Assistant
3 months ago
Lethbridge, Alberta, Canada beBee Professionals Full time $35,000 - $45,000beBee Professionals in Lethbridge is seeking a Business Administration Assistant to support our office operations. As a Business Administration Assistant, you will be responsible for ensuring the efficient day-to-day operations of our office. This includes handling administrative tasks, managing office correspondence, and maintaining accurate records.Key...
-
Administrative Assistant
4 weeks ago
Lethbridge, Canada Richardson International Full timeAt Richardson International, being truly invested is at the heart of everything we do. For over 165 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada’s Best Managed Companies with over 3,000 employees across Canada, the U.S., the U.K., and Europe. At...
-
Intermediate IT Administrator
7 months ago
Lethbridge, Canada Tradesman Manufacturing Full timeAt Tradesman Manufacturing, we don't just build products; we craft experiences. We are a dynamic, innovative manufacturing company that takes pride in transforming raw materials into products designed for comfort, keeping us warm in the winters and cool in the summers. Our passion for precision and commitment to quality has propelled us to the forefront of...
-
Administrative Support Iii
2 months ago
Lethbridge, Canada Alberta Health Services Full timeYour Opportunity: We are seeking an Administrative Support III for the Overdose Prevention Site. The ASIII is responsible for managing all administrative aspects of the program with the support of the Assistant Head Nurse, Manager and Administrative Support IV. The ASIII is responsible for the management of program files including short - and long-term...