Office Administrator

1 month ago

Lethbridge, Canada AIDS Outreach Community Harm Reduction Education & Support Society (ARCHES) Full time

**Overview**

The Administrator will be responsible for general administration tasks and operations within the office and ensuring the rest of the staff has adequate support to work efficiently. They will play a primary role in ensuring that all office administrative functions are coordinated in order to achieve a high level of productivity within the organization. This position is responsible for ensuring secure handling of sensitive information and maintaining confidentiality.

**Responsibilities**

Office/Facility Management
- Facilitate management of all facility-related maintenance and security concerns.
- Ensure proper maintenance of office facilities and equipment.
- Act as point-of-contact for facility related contractors.
- Oversee scheduling of all facility shared spaces.

General Administration
- Develop and maintain an efficient documentation and filing system for both paper and electronic records in accordance with policy and procedures.
- Ensure accurate and efficient data collection and communication.
- Provide general administrative support to staff as required.
- Support planning staff meetings and keeping meeting notes.
- Produce timely and professional reports, presentations and briefs as assigned.

Finances & Human Resources Support
- In coordination with the Program Manager, monitor and purchase office supplies, equipment, software and furniture.
- Support budgeting and bookkeeping procedures, such as managing petty cash, honorariums, purchases and collect/organize all receipts.
- Assist Finance with file organization, help with audit, and assist with QuickBooks.
- In coordination the with Program Manager, ensure the on boarding / off boarding of staff, as well as ongoing staff training.
- Call and document reference checks.

**Requirements**:

- High school diploma; Bachelors in business, administration or a related field is preferred.
- Proven experience in an administrative role or as an office clerk is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal, to interact with diverse stakeholders.
- Familiarity with grant management practices is a plus.
- Experience in budgeting or financial tracking is desirable.
- Ability to work collaboratively within a team environment while also being self-motivated.
- A commitment to continuous improvement and professional development within the role.
- Knowledge and experience with supporting diversity and creating an inclusive workplace.

**Culture Notes**

The IRC Program is a recovery-oriented, community-based and culturally informed recovery coach program, supporting adults undergoing opioid agonist therapy (OAT), also known as medically assisted therapy (MAT), for opioid addiction in Lethbridge. The program combines one-on-one community-based transition / navigator services with peer support services and culturally-focused healing. IRC offers compassionate, confidential, and non-judgmental care to our participants, and responsible, responsive, and evidence based service to our community.

Employees are passionate about providing recovery supports through respectful advocacy and education, and by building and maintaining strong relationships with program participants and the community. Employees can expect a consultative, inclusive, and fast-paced work environment with comprehensive benefits and ongoing training and development opportunities. Employees are expected to support a positive and professional work environment and to uphold the mission, vision, and principles of the program/agency.

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

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