Executive Assistant
4 days ago
**Who We Are**:
Envisio is one of Western Canada's fastest growing software companies. We are a mission-driven company with a passion for creating deep, personalized relationships with our customers and supporting them in building trusted public institutions.
Envisio's award-winning software helps publicly funded, publicly accountable organizations in the US, Canada, and Australia to manage and execute plans, track and improve performance, and communicate results to their elected officials and other stakeholders.
**The Opportunity**:
Envisio is looking for a fun, experienced Executive Assistant to join our growing team Reporting to the CEO, this new position requires excellent organizational skills and the ability to interface and communicate at a senior level both internally and externally. This is a fantastic opportunity to build your career in a fast-growing Vancouver technology company. This role will be required to work out of the Vancouver office for 1-2 days per week.
**Your Role and Responsibilities**:
Leadership & General Office Support
- Maintaining board reports and corporate presentations (including monthly Town Hall Meetings and our annual AGM)
- Managing of travel requests and bookings for the leadership team
- Supporting the sales team with managing master service agreements for new and existing customers
- Preparing and submitting expense reports on behalf of the executive team
- Assisting with the organization of special events and team meetings for the wider leadership team
- Communication with executives of all levels, internally and externally
- Drafting and editing of documents, internal memoranda, and general communication
- Coordination of meetings and events, and taking and distribution of meeting minutes
- Managing the Envisio office space, including leases, leasehold improvements, office moves and office supplies
- Assisting with other office administration as needed
**HR Support**:
- Assisting with employee onboarding
- Equipment assignment/shipping/sourcing
- Various software account creation (Google, SFDC, Slack, etc)
- Employee welcome packages (company swag etc.)
- Organize equipment returns and accounts termination
***Marketing Support**:
- Assisting with trade show and conference preparation
**About You**:
- You have at least 5 years experience in an executive assistant or similar capacity
- You have a very high attention to detail and resiliency
- You're an excellent communicator with speech and pen
- You have the ability to work confidentially, under pressure and independently
- Multitasking is a breeze for you and you love to stay busy
- You are a self-starter and a people person.
- You're not afraid to be curious and ask questions to find the right answers.
**What We Offer**:
- Extended healthcare coverage, including an HSA
- 20 days vacation
- Gym membership benefit
- Flexible work options (office, hybrid or remote)
- Stock options
**Why Join Envisio?**:
We've got great software, happy customers and a passionate, collaborative team working from across Canada. We're leaders in our market and put an emphasis on high-quality work from high-integrity people. Join us
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