Administrative Assistant

1 week ago


Mississauga, Canada Pro-X Event Full time

**Administrative Assistant**

As an exciting and fast-growing leader within the international corporate event and tradeshow exhibit world, Pro-X Event is looking to expand their team with a well-organized and eager Administrative Assistant who will take ownership over the accurate and timely completion of important show forms for our clients and internal teams.

**Location**:

- Mississauga, Ontario (in-office)

**Responsibilities**:

- Accurately create estimates and complete show service forms for each project on behalf of our clients, such as electrical and material handling forms
- Follow up with the account management team regarding forms, in order to ensure they are submitted according to deadlines
- Record and compile orders, forms and files from previous projects to reference for future projects for the same client, venue or conference center
- Liaise with our insurance providers to create new and modify existing Certificate of Insurance documents required for specific venues and conference centers
- Register our team with each venue for each project as the designated exhibitor contractor, and complete any additional forms required
- Become an expert in the variances between Canadian and USA projects, and the venues therein
- Assist the account management team with show-related questions by researching the answers for them to provide to our clients
- Flag issues or discrepancies that may arise in projects, and work with the team to solve them
- Positively communicate and collaborate across all departments within the organization

**Qualifications**:

- 1+ years of experience in an administration, clerical, front desk or similar role
- Proficiency in the virtual Microsoft Office suite and Google suite
- Self-starter who can work independently
- Highly organized with a keen eye for details and deadlines, ensuring nothing falls through the cracks
- Post secondary degree or diploma is an asset
- Experience in an administrative role is an asset

**Benefits**:

- Competitive compensation & benefits package
- Be part of an inclusive and vibrant workplace culture
- Opportunity to participate in collaboration for progressing the company / role by sharing new ideas
- Training and continued support from experienced leaders in the space, with opportunity for career advancement

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- In summary, where have you gained your administrative, clerical, front desk, or similar experience? And/or what program did you take in school?

**Experience**:

- administrative, clerical, front desk, or similar: 1 year (required)

Work Location: In person

Expected start date: 2025-01-06


  • office administrator

    4 weeks ago


    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    4 weeks ago


    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...


  • Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Job DescriptionSIDHU ADMINISTRATIVE SERVICES INC. is seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team.About the RoleThis is a permanent, full-time position working 35 to 40 hours per week in English language. The successful candidate will be responsible for implementing new administrative procedures,...


  • Mississauga, Canada Carmichael Engineering Ingénierie Carmichael Full time

    **Administrative Assistant** The Administrative assistant will be reporting to the Operations Supervisor. They will aid in a variety of tasks in including assisting with our Accounts payables and Receivables, assisting with weekly payroll hours, and providing administrative support, among other responsibilities. Carmichael offers a generous pension Please...


  • Mississauga, Canada KD Displays Full time

    **Company Overview**: KD Displays is a dynamic and growing retail activation company located in Mississauga. As we expand our operations, we seek a highly organized and detail-oriented Administrative Assistant to join our team and support our daily administrative tasks. **Position Overview**: As an Administrative Assistant, you will play a crucial role in...


  • Mississauga, Canada Elite Service Group Full time

    **Part-Time Administrative Assistant (3 Days a Week) - $20/hour** We are seeking a motivated and detail-oriented **Part-Time Administrative Assistant** to join our team. This is a great opportunity for someone who is organized, enjoys working in a dynamic environment, and is looking for a flexible work schedule. **Position Details**: - **Job Title**:...


  • Mississauga, Canada Affatati Life Company Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a part-time position with opportunities for growth and advancement. **Responsibilities**: - Perform...


  • Mississauga, Canada OHE Consultants Full time

    **Administrative Assistant** Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office. **Main Job Tasks and Responsibilities** - Support to the consultant team - Support to the proposal team - Receive, direct and relay telephone and fax messages....


  • Mississauga, Canada Eggsmart Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. Your responsibilities will include: - Managing and organizing office files, documents, and records - Answering phone calls and directing them to the...


  • Mississauga, Canada Viva Recruiters Full time

    Responsibilities: - Greet and assist visitors at the front desk - Maintain and organize files, records, and documents - Assist with data entry and data management tasks - Utilize Google Suite and QuickBooks for various administrative tasks - Provide administrative support to the office staff - Assist with scheduling appointments and managing calendars -...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $17/hour** **Shift: Flexibility required to do any shift** **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles, ensuring that the work is...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $18.00 hour** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $18.00 hour** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $17.00 - $18.00 hour** **Shift: Flexibility required to do any shift** **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles, ensuring that...


  • Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the...


  • Mississauga, Canada Guide Woodworking Full time

    **Guide Woodworking** 555 Secretariat Ct, Mississauga - NOW HIRING FOR "ADMINISTRATIVE ASSISTANT "_ **Duties**: Administrative Assistant will perform some or all of the following duties: - Reconciling Time Sheets for Employees & Reviewing Hours - Daily Bookkeeping, Filing, and Mail Sorting - Payroll organization and interacting with employees -...


  • Mississauga, Canada Guide Woodworking Full time

    **Guide Woodworking** 555 Secretariat Ct, Mississauga - NOW HIRING FOR "ADMINISTRATIVE ASSISTANT "_ **Duties**: Administrative Assistant will perform some or all of the following duties: - Reconciling Time Sheets for Employees & Reviewing Hours - Daily Bookkeeping, Filing, and Mail Sorting - Payroll organization and interacting with employees -...


  • Mississauga, Canada Travel Industry Council of Ontario Full time

    The Travel Industry Council of Ontario (TICO) is Ontario’s Travel Regulator, a non-profit organization mandated by the Ontario government to administer and enforce the Travel Industry Act, 2002, regulating travel retailers and wholesalers in Ontario. TICO currently has a full-time position available for an Administrative Assistant. In this role, the...


  • Mississauga, Canada Furcon Full time

    Administrative Assistant, Construction Furcon - Mississauga, ON_ Furcon is seeking a motivated individual to join our team as an Administrative Assistant. This is a full-time, permanent position with opportunities for growth within the company. The role offers a competitive salary and comprehensive benefits package. Reporting to the CEO, the...


  • Mississauga, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...