Coordinator, Document Control

3 weeks ago

Mississauga, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**What is the Opportunity?**

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

The Document Control Coordinator is responsible for the processing, issuing, reproduction and filling of engineering and construction documents to ensure accuracy and timeliness. The position is based on an exciting heavy civil infrastructure project in the GTA.

**What You'll Do Here**:

- Assist with a functioning and utilization of electronic document management system (EDMS) for the project
- Provide team members with guidance when required
- Maintain distribution groups and participant matrix
- Allocate project document/drawing numbers as required per procedures
- Use Aconex and other Project EDMSs to create, register, circulate and transmit documents using approved document control procedures
- Assist in providing support to all project participants regarding the project document control practices, this may extend to external users such as vendors, contractors, consultants and all third parties and clients
- Identify and escalate processing issues or other system issues to the project Document Control Lead in a timely manner
- Participate in other project document control initiatives or data management tasks under the direction of the project Document Control Lead
- Carry out all other documents control and coordination duties as assigned
- Maintain confidentiality of all project documentation
- Responsible for the functioning and utilization of the document control system for the project.
- Troubleshoot as required (liaise with IT)
- Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the EDMS (Aconex) system in accordance with procedures and requirements for metadata for reporting/auditing
- Manage and coordinate the metadata and the process of storage for documents into the EDMS (Aconex) system by all internal and external parties
- Identifying ways to continuously improve processes for the team
- Highlighting to the Project Controls Manager immediately if processing targets cannot be met (24-hour turnaround)
- Ensuring the 24-hour turnaround from receipt of requests into document control system to completion of processing and distribution is achieved
- Assist Teams with creating and developing reports in DMS systems
- Assist in the preparation of the end of project report
- Provide all reports requested in a timely manner
- Assist in Creation/Communication/implementation and maintenance and auditing of all required contract submittals Report on all outstanding or unapproved submittals
- Assist in Creation/Implementation and auditing of a reporting system to track all NCR’s, CAR’s and other documentation deemed critical by the project from start to finish
- Maintain a reporting system to track by originator all RFI’s from the date of receipt, through to the return of the response to the originating party Report on all overdue responses
- Oversee the receipt, capture, control, and access of all project documents
- Assisting in turnover of deliverable documentation when and as required as defined in project procedures
- Maintain a hard copy filing system and maintaining wet signature hard copy filing if required
- Contractually provide hard copies and soft copies of documentation to the Client if required

**What You Will Bring to the Team**:

- Post-secondary education - Bachelor’s Degree or College Diploma in a related field preferred
- 2 years of previous document control experience in a construction site environment is preferred
- Experience in using an electronic document management system (Aconex, BIM360, eBuilder, Unifier preferred)
- Ability to maintain documentation metadata
- Ability to interpret and implement process, procedures, workflows, and standards
- Experience in working within a site team environment with a strong focus on customer service
- Excellent written and verbal communication skills
- Strong attention to detail
- Excellent organizational skills
- Ability to multi-task and meet deadlines in a fast-paced environment
- Willingness to learn and work with a multidisciplinary team
- Intermediate working knowledge of Microsoft Office Applications such as but not limited to: Intermediate/advanc

  • Rfp-document Control Coordinator

    1 month ago

    Mississauga, Canada Mississauga Bus Group of Companies Full time

    **Mississauga Bus, Coach & Truck Repair Inc.** Mississauga Bus, Coach, & Truck Repair Inc. (MBCT) is an innovative Canadian organization founded in 2002. Our 60,000 square foot service and repair facility in the GTA requires skilled staff to increase our existing workforce. **Opportunity: RFP-Document Control Coordinator** As part of our expansion strategy...

  • Document Controller

    4 weeks ago

    Mississauga, Canada SNC-Lavalin Full time

    Candu Energy Inc. is a leading full-service nuclear technology company providing nuclear power reactors and nuclear products and services to customers worldwide. Our 1,200 highly skilled employees design and deliver state-of-the-art CANDU® reactors, carry out life extension projects, provide plant life management programs and tools, and offer operation and...

  • Document Control Coordinator

    7 days ago

    Mississauga, Ontario, Canada Kellanova Full time

    Craving the opportunity to be part of a great project with one of Canada's Top 100 Employers? Join Kellanova Canada as a Document Control Coordinator - Contract starting this May in a fully on-site role based out of our Mississauga office. In this position, you will collaborate with our HR and Legal teams to digitize employee records and establish a...

  • Document Controller

    4 weeks ago

    Mississauga, Canada Bantrel Co. Full time

    Company Description Bantrel is proud to be a leading provider of engineering, procurement, and construction (EPC) services in Canada. Since our inception in 1983, we have delivered end-to-end solutions for some of Canada’s most challenging and complex projects, while consistently maintaining job safety, time management, and the highest degree of quality....

  • Document Controller

    1 month ago

    Mississauga, Ontario, Canada AtkinsRéalis Full time

    Job DescriptionCandu Energy Inc. is a leading full-service nuclear technology company providing nuclear power reactors and nuclear products and services to customers worldwide. Our 1,200 highly skilled employees design and deliver state-of-the-art CANDU reactors, carry out life extension projects, provide plant life management programs and tools, and offer...

  • Inventory Control Document Coordinator

    4 weeks ago

    Mississauga, Canada PPG Full time

    As an **Inventory Control Document Coordinator**, you will physically support ASC/FSL locations with Chemical Management and VMI programs. You will develop and maintain Inventory Cycle Count, Annual Inventory, Aged Inventory, and Expiration Date programs. You will communicate materials approaching critical reorder levels due to expiration to purchasing,...

  • Document Control

    2 weeks ago

    Mississauga, Canada SNC-Lavalin Full time

    Job Description Document Control AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology. Location - Mississauga, ON ...

  • Document Control Coordinator

    2 weeks ago

    Mississauga, Canada Kellanova Full time

    Craving the chance to build something great with one of Canada's Top 100 Employers? Join Kellanova Canada as a Document Control Coordinator - Contract starting this May in a fully on-site role based out of our Mississauga office. In this role you will be working with our HR and Legal departments to digitize employee files and build a comprehensive...

  • Document Control

    1 month ago

    Mississauga, Canada Hatch Full time

    With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive...

  • Document Control Coordinator

    4 weeks ago

    Mississauga, Canada Kellanova Full time

    Craving the chance to  build something great with one of Canada's Top 100 Employers? Join Kellanova Canada as a Document Control Coordinator – Contract starting this May in a fully on-site role based out of our Mississauga office. In this role you will be working with our HR and Legal departments to digitize employee files and build a comprehensive...

  • Document Control Coordinator

    3 weeks ago

    Mississauga, Canada Kellanova Full time

    Craving the chance to  build something great with one of Canada's Top 100 Employers? Join Kellanova Canada as a Document Control Coordinator – Contract starting this May in a fully on-site role based out of our Mississauga office. In this role you will be working with our HR and Legal departments to digitize employee files and build a comprehensive...

  • Document Control Coordinator

    4 weeks ago

    Mississauga, Canada Kellanova Full time

    Craving the chance to build something great with one of Canada's Top 100 Employers? Join Kellanova Canada as a Document Control Coordinator – Contract starting this May in a fully on-site role based out of our Mississauga office. In this role you will be working with our HR and Legal departments to digitize employee files and build a comprehensive...

  • Document Control Coordinator

    4 weeks ago

    Mississauga, Canada Kellanova Full time

    Craving the chance to  build something great with one of Canada's Top 100 Employers? Join Kellanova Canada as a Document Control Coordinator – Contract starting this May in a fully on-site role based out of our Mississauga office. In this role you will be working with our HR and Legal departments to digitize employee files and build a comprehensive...

  • Field Document Control Specialist

    6 days ago

    Mississauga, ON, Canada AtkinsRéalis Full time

    AtkinsRéalis is dedicated in engineering a better future for our planet and its people. AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years.We are proud to be the steward of Canadian CANDU...

  • Jr. Document Controller

    4 days ago

    Mississauga, Canada Lycopodium Full time

    Due to our involvement in a number of new projects and studies, we are currently recruiting for a Junior Document Controller to join our growing Mississauga team to support our projects. This critical role will report to the Manager of Engineering and provide document control for projects and studies as well as provide support to Engineering and Projects...

  • Administration / Document Control, West Africa

    1 month ago

    Mississauga, Canada Lycopodium Full time

    A bullet point - B bullet point - C bullet point **Lycopodium **is currently recruiting for a Site Administrator and Document Control to join our growing Project Service team in West Africa. Reporting to the Reporting to the Site Office Manager, the Project Administrator, will provide administrative services to the construction management by continuously...

  • Quality Control Coordinator

    4 weeks ago

    Mississauga, Canada Construction Ontario Full time

    We currently have an opening in the Greater Toronto Area, for a Quality Control Coordinator. **Full Job Description** Kenaidan is an inclusive and equal opportunity employer committed to providing diversity and accommodation for applicants upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Kenaidan Contracting...

  • Pest Control Technician

    4 days ago

    Mississauga, Canada Truly Nolen Pest Control Full time

    **About Us** Truly Nolen Pest Control Job Description: Pest Control Technician **Company Description** Truly Nolen Pest Control is a franchise group that specializes in proactive preventative maintenance pest control. We focus on residential and commercial services for our clients, including all insects and mice and rats. Working in an environment of...

  • Jr. Admin/document Controller

    1 month ago

    Mississauga, Canada Tetra Tech Full time

    Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while...

  • Document Control Specialist, II

    1 week ago

    Mississauga, Canada Zebra Full time

    Remote Work: Hybrid Overview: At Zebra, we extend the edge of possibility by shaping the future of work on the front line—reinventing how businesses run and moving society forward. We are a community of changemakers, innovators and doers who come together to deliver a performance edge to the front line of business. We develop new technologies...