Accounting Assistant

3 weeks ago

Edmonton, Canada Hi-Kalibre Equipment Ltd. Full time

Here at Hi-Kalibre Equipment, we believe that our outstanding employees, our committed and passionate culture, is a great reason to join and build your career with us Currently, we are looking for _**Accounting Assistant (13 month maternity leave)**_ at our _**7321 68 Ave NW location**_

**Schedule Details**:

- Monday - Friday
- 7:30am - 4:00pm
- Overtime may be required

**Position Overview**:
The Accounting Assistant position will assist with the day-to-day responsibilities for all accounts receivable and accounts payable activities. including cash receipts, collection of past due accounts, and entering and processing invoices and payments. This role will closely work with the other finance team members on month end, quarterly and year end processes.

**What you will be doing**:

- Accounts Receivable_
- Process accounts receivable transactions daily to ensure accuracy, including invoicing and posting payments.
- Prepare deposits and post to receivables.
- Provide excellent customer service and phone etiquette when communicating with clients regarding invoices.
- Follow up with customers to ensure prompt collection of outstanding accounts.
- Create and maintain customer files, including preparation of credit approvals, accurate and up-to-date records, contact information and payment terms.
- Prepare regular reports on accounts receivable aging and present to management.
- Analyze data to identify trends and enhance collection processes.
- Collaborate with accounting, sales, and service personnel.
- Accounts Payable_
- Receive, review and process invoices, ensuring accuracy, by verifying correct calculations, discounts, taxes, and freight.
- Receive, review and process invoices, ensuring accuracy and properly coding into Epicor and adhering to company policies and procedures.
- Create vendor files and keep up-to-date records, contact information and payment terms.
- Investigate and resolve discrepancies or issues related to purchase orders, invoices, payments, and vendor accounts in a timely manner.
- Review and process employee expense reports in a timely manner.
- Complete accurate and timely reconciliations of company credit cards monthly.
- Prepare EFT runs, wires, and manual cheques and submit for management approval.
- Other Duties_
- Support Controller with general accounting duties including projects as outlined by management.
- Assist with the provincial and federal government reporting requirements, filings, and related payments.
- Validate and enter employee time entries into accounting system.
- Assist in the preparation of year-end working papers for external accountants.
- Maintain filing systems, answer phones, and undertake other office duties as assigned.
- Perform other related duties as required.
- **Required Knowledge, Abilities and Skills**:_
- Diploma or degree in Accounting or equivalent.
- 2+ years of general accounting experience.
- 1+ years of experience in a manufacturing environment is preferred.
- Minimum of one year of relevant experience in credit and collections.
- Excellent communication skills (verbal and written).
- Excellent relationship building skills for developing and keep effective working relationships.
- Extreme attention to detail with proven organizational and time management skills.
- Ability to understand urgency in task execution.
- High level of integrity and ability to maintain confidentiality.
- Proficiency in MS Office (Excel, PowerPoint, Word).
- Experience with Epicor an asset.

**Job Types**: Full-time, Fixed term contract
Contract length: 13 months

**Salary**: $21.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Accounting: 2 years (required)
- Manufacturing: 1 year (required)

Ability to Commute:

- Edmonton, AB T6B 3T6 (required)

Work Location: In person

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