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Executive Assistant

1 month ago

Guelph, Canada Semex Full time

Semex is a dynamic global organization that is committed to developing and delivering innovative genetic solutions. We believe that people truly are the cornerstone of our success, and that our employees are our most important asset.

We are currently looking for a bilingual (English/French) Executive Assistant to partner with key leaders in providing senior administrative support. In this role you will be part of a dynamic team responsible for providing professional administrative support to various groups across the organization. As a dedicated support to key leaders, you will coordinate:

- Leader calendars and schedules
- Meetings, inclusive of: scheduling, venue/meeting rooms, technology, catering
- Travel arrangements (domestic and international), itineraries, agendas and travel packages
- Prepare, format/edit reports, presentations and documents
- Compile expense reports, process invoices, track and monitor expenses
- Project participation and support for divisional initiatives and/or broader corporate projects

Working in collaboration with the executive administration group, you will provide cross-functional support for vacations, absences, projects and peak periods.

Qualifications:

- 3-4 years experience as an Administrative Assistant providing direct support to senior managers
- Fully bilingual in English and French (speak, read, write)
- Strong organizational skills with multi-tasking abilities and a self-directed work style
- A proactive approach to problem-solving with strong decision-making skills.
- High proficiency in Microsoft Office skills (advanced in Word, PowerPoint, Outlook; intermediate Excel), with an ability to become familiar with firm-specific programs and software
- Professional level of verbal and written communication skills (English & French)

At Semex, we demand the best of ourselves, our company and what we do for our customers. Surrounding ourselves with the best, the brightest and the most aggressive professionals ensures we attain this goal. We offer a challenging yet flexible work environment along with a competitive compensation and benefit package.