Administrative/ Project Coordinator

4 months ago

Vaughan, Canada Maple Drywall Inc Full time

**Job Summary**:
We are currently seeking a dynamic individual for the role of Administrative/ Project Coordinator. The individual will report directly to the Director of the high-rise department. The Administrator is responsible for the organization and preparation of purchase orders, reviewing contracts, liaising between clients, foremen and internal staff. Coordinating with the high-rise estimators and invoicing department to discuss inclusions in project contracts and resolve pricing discrepancies while meeting deadlines.

**Essential Duties and Responsibilities**:

- Serving as the point of contact between clients and builders to communicate project progress, changes or discrepancies
- Prioritize and execute the purchase orders daily. Create/ follow-up on documentation
- Entering project information into the database and completing the job set up process
- Preparation of new project contracts (reviewing, adjustments and finalization)
- Printing, photocopying and entering related information into the software database
- Tracking and cost collection against client projects. This includes costing daily material sign out slips, data entry and communicating weekly amounts to specific projects
- Filing project folders in alphabetical order, maintaining office organization
- Coordinating project changes to ensure they are efficiently costed, referencing project contracts, and communicating updates to the assigned foreman on site
- Track and follow-up on project expenses that require the external builder’s attention for completion approvals
- Support the development of project documentation (reports, letters, memos, extras)

**Requirements**:

- College diploma or University degree in a related field or combination of education, training and experience deemed to be equivalent
- Strong interpersonal, organizational and time management skills
- Proficient in the use of Microsoft Office (Word & Excel)
- Excellent oral and written English skills are essential

Work remotely
- No

Pay: $25.00 per hour

Schedule:

- 8 hour shift

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- Administrative Assistants & Receptionists: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

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