Project Coordinator

2 months ago


Vaughan, Canada SmartCentres Full time

**Title**: Project Co-Ordinator
**Reports to**: Senior Director, Special Projects Group - Construction
**Department**: Construction
**Location**: Vaughan
Position Summary
Assist with the management of various retail construction projects within the Portfolio. Assist with the overall project performance as related to costs, schedule, quality, and customer service while adhering to Company policies and procedures.
**Academic/Education Requirements**:

- Architectural Technologist Degree, Engineering Degree and/or Civil Engineering Technology Degree.
- Additional designation and/or certification an asset, specifically in Construction Management.

**Qualifications and Required skills/Experience**:

- 1 - 2 years’ experience in design and construction.
- Understanding of construction drawings and specifications.
- Knowledge of construction and technology methods.
- Be familiar with lease documentation and construction drawings and terminology.
- Ability to prioritize workload and multitask.
- Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization.
- Must be detail oriented and able to problem solve.
- Proficient in MS Word, Project, Autodesk 360, Pacman, Sharepoint and Excel.
- Must own personal vehicle and have a valid driver’s license as some travel will be required.

**Responsibilities and Expectations**:

- The specific duties and responsibilities for this position include but are not limited to the following:

- Participate in design meetings with architects and consulting team.
- Participate in project site meetings with Project Manager and General Contractor.
- Involvement with the overall architectural or civil design of the project.
- Coordinate contract bidding process.
- Assists in negotiating and issuing prime contracts and purchase orders.
- Carry out all project’s contract administration in accordance with Company policies and procedures.
- Monitor project costs through change order and contract adjustment procedures.
- Assists in developing recovery strategy when project schedule or budget is in jeopardy.
- Review and update schedules, cost forecasts and cash flow requirements with Project Manager and Sr. Manager, Planning & Scheduling as required.
- Assist in preparing and processing general contractor progress draws for payment and consultants and supplier’s invoices in a timely manner.
- Work with accounting department to ensure proper accounting coding and payments of progress draws and recoverable costs.
- Coordinate all tenant aspects of the project from drawing coordination, scheduling, and costs to the satisfaction of the tenant.
- Review Tenant drawings and prepare all necessary letters.
- Establish effective working relationship with each tenant’s construction manager.
- Start to develop and maintain relationship with architects and engineers.
- Assist Project Manager with the resolution of project dispute in a timely manner.
- Complete project closeout documentation for archiving or transfer to Operations.
- Follow-up on deficiencies in a timely manner.
- Liaise with building officials and regulatory agencies.
- General and administrative duties as required.
- Perform additional assignments/special projects per supervisor’s direction.

Values
The Project Management Co-Ordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Project Management Co-Ordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Project Management Co-Ordinator, shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities, demonstrating creativity and resourcefulness in achieving desired results. The Project Management Co-Ordinator, is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.


  • Project Coordinator

    3 months ago


    Vaughan, Canada IPS-Integrated Project Services Full time

    **Job Description**: What You'll Do - Ensure achievement of corporate goals for the Design Department. - Coordinate internal monthly financial meetings and reports for the Sr. Director, Design Operation, and the Director of Project Management. - Work with Project Managers, design sub-contractors, and accounting to put in place sub-contractor Statements of...

  • Cqv, Project Leader-ss

    7 months ago


    Vaughan, Canada IPS-Integrated Project Services Full time

    **Job Description**: Performs cGMP compliance-based services (commissioning, qualification, validation, consulting, etc.) as developed and defined in project agreements with IPS’ clients. Follows IPS and client standards and requirements, overall good industry practices for C/Q/V services, and regulatory requirements. Interfaces directly with IPS clients...

  • Project Coordinator

    7 months ago


    Vaughan, Canada Robertson Electric Wholesale Full time

    **About Us** **Scope of the Position** The Project Coordinator is responsible for directing, organizing, and controlling project activities, under the direction of the Projects Coordinator Supervisor. The Project Coordinator provides support to ensure the smooth execution of projects by documenting, record keeping, coordinating the timely delivery of...


  • Vaughan, Ontario, Canada Integrated Project Services, LLC Full time

    At Integrated Project Services, LLC, we are a global leader in developing innovative solutions for consulting, architecture, engineering, project controls, construction management, and CQV of technically complex facilities primarily in the life sciences industry.We are seeking a dedicated Process Automation Engineer II to join our talented team at our office...

  • Project Coordinator

    6 months ago


    Vaughan, Canada Robertson Electric Wholesale Full time

    Robertson Electric is currently looking for a **Project Coordinator **to join our branch in **Vaughan!** **About Us** **Scope of the Position** The Project Coordinator is responsible for directing, organizing, and controlling project activities, under the direction of the Branch Manager. The Project Coordinator provides support to ensure the smooth...

  • Project Coordinator

    8 months ago


    Vaughan, Canada The Pod Group Full time

    Retail Environments Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world. Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces...

  • Project Coordinator

    6 months ago


    Vaughan, Canada Penco Drywall Full time

    Project Coordinator **Duties**: - Assist Foremen in the planning, scheduling, documentation and execution of construction projects - Coordinate project activities and ensure adherence to timelines and budgets - Collaborate with contractors to ensure project success - Monitor project progress and provide regular updates to stakeholders - Prepare and...

  • Project Coordinator

    5 months ago


    Vaughan, Canada Mircom Group Of Companies Full time

    Summary: Reporting to our National Manager of Project Management, the Project Coordinator will support the Project Management and Sales Team. The candidate will maintain and supervise product material reservation and shipments of projects and coordinate back to customer and project support teams. Furthermore, the candidate will keep material delivery...

  • Project Coordinator

    5 months ago


    Vaughan, Canada Mircom Group of Companies Full time

    Project CoordinatorFounded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and...

  • Project Coordinator

    7 months ago


    Vaughan, Canada Aquazen Services Full time

    Aquazen Services is a fast-growing plumbing and drain company exclusively serving the Greater Toronto Area. We have been in business for over 17 years and have served hundreds of condominium and commercial corporations. **Duties**: - Collaborate with field supervisor to develop project plans, schedules, and budgets - Monitor project progress and address...

  • Project Coordinator

    2 weeks ago


    Vaughan, Canada Sigma Workforce Solutions Full time

    **Responsibilities**: - Read/ interpret Telecom construction drawings (Bell & Rogers) - Draw/ sketch drawings for locate submissions - Manage locates, track and follow up with LSPs - Contact and coordinate access to Customer Premises - Submit and acquire Road Occupancy Permits for Projects - Manage Project Deadlines - Prepare job packages for field crews -...

  • Project Coordinator

    7 months ago


    Vaughan, Canada The Forest Group Full time

    **Project Coordinator** Awarded one of Canada’s Best Managed companies, **The Forest Group** is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, landscape construction and other exterior construction, Forest has provided...

  • Project Coordinator

    4 months ago


    Vaughan, Canada NEXT SUPPLY Full time

    **Project Coordinator** **Vaughan Location** **NEXT Supply is the new generation of supplier in wholesale Plumbing and Hydronics - setting superior standards in service, product availability and delivery. NEXT has strategically located local warehouses across and beyond the GTA, each with a full quantity of inventory and strong, strategic delivery...

  • Project Coordinator

    4 months ago


    Vaughan, Canada J Dass Developments Full time

    Interested in joining a diverse and experienced team that supports your career aspirations, offers a variety of interesting opportunities, and helps you to build your career in the dynamic and impactful industry? J Dass Developments is a fast growing company with interests in real estate development, manufacturing, hospitality and retail sector. For our...


  • Vaughan, Canada Flexstaf IT Full time

    Position Title: Project Manager/Project Coordinator Location: Concord, ON Duration: Permanent POSITION SUMMARY We are seeking a detail-oriented and driven Project Manager/Coordinator to oversee and guide projects from inception to completion. This role focuses on planning, executing, and finalizing projects within set deadlines and budgets while ensuring...

  • Project Coordinator

    3 months ago


    Vaughan, Ontario, Canada beBee Professionals Full time $75,000 - $95,000

    Project Manager RoleWe are seeking a skilled Project Manager to oversee projects from conception to completion, ensuring timely and budget-friendly delivery.Key Responsibilities:Collaborate with stakeholders to define project scope, objectives, and deliverables.Develop and manage project plans, timelines, and resource allocation.Coordinate and manage project...

  • Project Coordinator

    4 months ago


    Vaughan, Canada Interactive Sports Technologies Full time

    **Job Title: Project Coordinator - Interior Design/Construction (Game Rooms/Golf Simulators)** **Location**: Vaughan, Ontario **Company**: Interactive Sports Technologies Inc. **About Us**: Interactive Sports Technologies Inc. is a leading provider of innovative interior design and construction solutions, specializing in creating state-of-the-art game...

  • Project Coordinator

    7 months ago


    Vaughan, Canada Vestacon Limited Full time

    **Responsibilities**: - Assist with construction projects, including liaising with Architects, Consulting Engineers and Subcontractors - Be an ambassador of the company both internally and externally - Assisting and organizing the tender process - Assist with maintenance of project files and preparation of reports - Log, review and process all shop...


  • Vaughan, Canada Project Renewal Full time

    Temporary ContractDuration of employment: Restoration Services CentreDivision: Restoration and InfrastructureBusiness unit: Construction ServicesTravel: 10%Remote Work: Hybrid 60%About TRCA:With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance...


  • Vaughan, Canada The Pod Group Full time

    Retail Environments Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world. Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces...