Administrative Assistant
5 months ago
Established in 1946, Sinclair Supply has been a leading and dynamic force in the HVAC-R industry for over three decades. Our enduring commitment to excellence, innovation, and customer satisfaction has solidified our position as a trusted provider of HVAC solutions. At Sinclair Supply, we take pride in offering a comprehensive range of high-quality products and services tailored to meet the diverse needs of our clients.
Our team in Edmonton North is currently looking for an Administrative Assistant to become an integral part of the team.
**Duties/Responsibilities**:
- Assist with scheduling meetings, managing correspondence, and organizing files.
- Answering, screening, and directing calls courteously and professionally on a multi-line phone system.
- Serve as a backup receptionist, handling phone calls, greeting visitors, and directing inquiries.
- Keeping the reception area and showroom organized, presentable and merchandized.
- Accepting customer payments using the POS system.
- Performing general clerical duties such as filing, photocopying, scanning, faxing, and mailing.
- Support the finance department with invoice processing, expense reports, and financial documentation.
- Collaborating with the central finance department on basic Accounts Payable/Receivable tasks.
- Support the operations department in coordinating logistics and maintaining inventory records.
- Assist the sales department with customer inquiries, sales materials preparation, and client database maintenance.
- Collaborate with team members to facilitate effective communication and coordination across departments.
- Maintain confidentiality and professionalism in handling sensitive information.
- Provide comprehensive administrative support to the Branch Manager and department heads.
**Qualification/Experience**:
- High school diploma or equivalent; additional qualifications in office administration are an asset.
- Previous experience in an administrative assistant role or similar position is an asset.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to work independently and collaboratively in a fast-paced environment.
- Discretion and integrity in handling confidential information.
- Flexibility to adapt to changing priorities and responsibilities.
**Additional Requirements**:
- Working remotely is not an option.
**Job Types**: Full-time, Permanent
Pay: $20.00-$26.00 per hour
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Edmonton, AB: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Customer service: 2 years (required)
- Administrative experience: 1 year (required)
Work Location: In person
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