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Executive Assistant to The Board
3 months ago
**Executive Assistant to the Board**
**ABOUT AGLC**
Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta’s gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Albertans with choices they can trust.
**ABOUT THE OFFICE OF THE CHIEF EXECUTIVE OFFICER**
The Office of the CEO is responsible to evolve and grow gaming, liquor and cannabis business opportunities and experiences trusted by Albertans through inclusive leadership and to serve as a model for AGLC’s mission, vision & values creating & fostering a culture of innovation and customer centricity. The Office provides leadership and overall guidance to the administration and operation of AGLC.
The Office of the CEO advises and informs the Board on the operation and affairs of the Commission, ensures that the policies of the Board are implemented, works closely with stakeholders to understand their needs, and support their adaptation to the current environment and will guide the organization through a transformational implementation of an Enterprise Resource Planning (ERP) System focused on optimizing processes and streamlining workflows.
**ABOUT THE POSITION**
**Executive Assistant to the Board**
**Job Req**:2488
**Location**:St. Albert Office
**Division/Branch**:Office of Chief Executive Officer / Board Office
**Classification**:Administrative Officer 2 Excl (641)
**Status**:Excluded
**Employment Status**:Permanent Full Time
**Salary**:$62,027.36 - $81,425.50
**Closing Date: May 20, 2024**
**JOB SUMMARY**
Alberta Gaming, Liquor and Cannabis (AGLC) is looking for a high performing, service-oriented individual to fill the role of Executive Assistant to the Board.
This position is responsible for the efficient coordination and execution of senior administrative functions for all matters pertaining to the Board Office. The Executive Assistant provides both administrative and technical knowledge in support of the Board and works collaboratively with the Board Office team members. This includes balancing multiple priorities ensuring effective time management in a fast-paced environment, where there are tight deadlines.
Responsibilities include:
- Attendance at meetings, coordination and distribution of materials prior to meetings in both electronic and hardcopy formats, and preparation of meeting minutes
- Coordination of schedules and calendars for the Board Chair and several Board members
- Preparation of confidential material
- Maintenance of all records (electronic and hardcopy) in compliance with corporate policies
- Tracking and processing expenses and reconciling credit card transactions, as well as preparing public disclosures
- Conducting general administration duties such as ordering supplies, arranging catering and making travel arrangements
- Providing assistance and relief coverage in the coordination of Board hearings, as required.
The Executive Assistant works independently to prioritize day-to-day work assignments and respond to requests and inquiries based on established guidelines. Refers all matters of an unusual nature or matters of potential risk to the Manager of the Board Office.
**Minimum Recruitment Qualifications for this role**:
- A Diploma in a related discipline (e.g. business administration, communications) is required, as is five years relevant experience providing support to senior level management. Experience supporting a Board of Directors or executive leadership is considered an asset.
- Experience or training in board governance is considered an asset.
- Excellent communication skills, both verbal and written, is required.
- Must be able to maintain high degree of confidentiality and professionalism
**NOTE**:
- To be eligible to work for AGLC, you must be a Canadian citizen, permanent resident or eligible to work in Canada.
- As a condition of employment, you will be required to obtain a satisfactory security clearance and clean drivers abstract (if necessary) prior to employment.
- AGLC is committed to creating a diverse environment and is proud to be an equal opportunity employer.
