Administrative Assistant

2 weeks ago

North Saanich, Canada South Island Wellness Society Full time

South Island Wellness Society (SIWS) is looking for their next Administrative Assistant. Here at SIWS, we use traditional decision-making processes to facilitate community-based collaborative planning for Aboriginal families who require support in addressing concerns about the care of their children.

**Overview of Position**
The Administrative Assistant performs general reception and administrative-related tasks for SIWS. The primary duties are: greeting and assisting the public, answer and assist telephone calls, manage security alarm and benefits package, filing and record keeping; ordering office supplies; make travel arrangements for staff and Board; and some financial administration duties and other tasks as required.

Preference will be given to applicants of First Nations ancestry as per Section 41 of the BC Human Rights Code, please self-identify..

**Why Join Us?**
- You will be making a difference in the community
- Competitive wages
- Paid time off at Christmas above paid vacation time
- Additional paid stat and civic holidays
- 35-hour work week
- Comprehensive benefits program including health, paramedical, dental, vision and EAP.
- Paid sick days
- Ongoing professional development.
- Cell phone allowance (if applicable).

**Duties and Responsibilities**
- Answering telephone calls and welcome visitors to the office
- Assist with photo copying as well as sending and receiving faxes
- Order and maintain inventory of office equipment, office and cleaning supplies.
- Maintain an adequate supply of SIWS handouts, pamphlets and other communication materials
- Assist with making travel arrangements for Staff and Board members as needed
- Coordinate the development of board packages
- Assist with booking and setting up venues for Community meetings and Board meetings
- Take minutes-of-meetings at bi-weekly staff and quarterly Board meetings
- Process Board honoraria and travel claims
- Manage referral assigning electronic and physical client files
- Gather information from staff and maintain up-to-date client files and community files.
- Provide support to Financial Administration staff by processing invoices, time sheets and coordinate cheques as needed
- Work a flexible schedule, some work in the evening
- Have an interest in and desire to work within First Nations and Urban Aboriginal Communities.
- And other related administration duties as required.

**Qualifications**:

- Business Administration Diploma; courses in Office Administration an asset and a minimum of 2 - 3 years related office/clerical experience
- Demonstrated ability to use Outlook, Word and Excel
- Ability to process basic financial transactions
- Ability to maintain confidentiality
- Good verbal and written communication skills
- Ability to establish rapport with people of all backgrounds.
- Experience and knowledge working with First Nations and Urban Aboriginal communities
- Team player and supportive in nature
- Acceptable criminal records check & valid BC Driver’s License with acceptable drivers abstract and access to reliable transportation is required

**How to Apply**

**Salary**: $20.00-$22.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- NORTH SAANICH, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Clerical: 2 years (preferred)
- Administrative experience: 2 years (preferred)

Work Location: One location

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