Events and Special Projects Coordinator

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/07/2024
**Req ID**: 35845
**Faculty/Division**: Faculty of Law
**Department**: Faculty of Law
**Campus**: St. George (Downtown Toronto)

**Description**:
**About us**:
The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

**Your opportunity**:
Reporting to the Assistant Dean, Advancement and working as a member of the Advancement team, the Events and Special Projects Coordinator plays a major role in delivering high quality events and activities in celebration of the Faculty of Law’s 75th Anniversary.

The incumbent works closely with partners across the Faculty to analyze their needs, discuss outcomes and develop event proposals to achieve objectives. The incumbent effectively communicates event concepts and objectives through the development of guest experience decks to pitch event ideas and venue proposals that are responsive to the needs of Faculty. The incumbent will be responsible for managing the 75th anniversary committee and preparing detailed event materials and briefing senior Faculty leadership and alumni volunteers on their role in the event.

**Your responsibilities will include**:

- Analyzing client needs and making recommendations on event logistics and options
- Preparing itineraries
- Booking speakers for program events
- Building and strengthening relationships with stakeholders and partners of strategic importance
- Providing detailed instruction on development of event promotional materials
- Liaising with communications staff to coordinate marketing activities for events

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent education and experience.
- Minimum five years of recent events planning experience, organizing and executing small to large scale events and outreach activities for in-person and virtual formats, preferably in a University setting.
- Demonstrated experience analyzing client needs and making recommendations on event logistics and options.
- Experience includes demonstrated success in professionally executed events involving multiple stakeholders, and maintaining relationships with stakeholders and vendors.
- Experience working with fundraising and/or alumni relations in post secondary institutions.
- Demonstrated experience with event coordination for a high volume of events, meetings, and room bookings.
- Experience writing and editing promotional copy for websites, social media, and print materials.
- Demonstrated experience developing and organizing the logistics of numerous/multi-day events within tight and conflicting timeframes.
- Demonstrated experience handling expenses for events and monitoring accounts for project/program.
- Experience developing survey and reporting tools to evaluate program and event success.
- Demonstrated strong customer service skills and meticulous attention to detail.
- Advanced Microsoft Office skills including Word, PowerPoint, Excel, Outlook, as well as proficiency in using database software (eg. ARBOR or Raiser's Edge system, or comparable system), and social media platforms (eg. Facebook, Twitter and Instagram).
- Working knowledge of design software e.g. Adobe, Canva and Publisher.
- Excellent interpersonal and communication skills (both written and verbal).
- Ability to meet deadlines while working in an environment with frequent interruptions.
- Ability to exercise tact, good judgment and discretion.
- Demonstrated initiative and ability to work well independently as well as a member of a team.
- Demonstrated ability to prioritize tasks and effective time management skills.
- Must be able to work occasional weekends.

**To be successful in this role you will be**:

- Achievement oriented
- Communicator
- Diplomatic
- Entrepreneurial
- Multi-tasker
- Resourceful

**Closing Date**: 02/21/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Note: TERM position**:

- 7 months from date of hire.

This role is eligible for hybrid work arrangement, pursuant to Unversity policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Lived Experience Statement

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