Special Events Coordinator

2 weeks ago

Toronto, Canada The Salvation Army Full time

About The Salvation Army in Canada & Bermuda

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**:We give hope through the power of the gospel of Jesus Christ.
**Service**:We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**:We responsibly manage the resources entrusted to us.

**About the Position**

The Special Events Coordinator will work with the Digital Marketing and Project Manager and Special Events, Initiatives and Marketing Specialist to support The Salvation Army’s territorial headquarters/national events through event coordination, budgeting, sourcing and all other event-related duties, under the direction of the Territorial Director of Marketing and Communications.

**KEY RESPONSIBILITIES**:
**Special Events**:

- Provide administration, planning, coordination and all other-related duties to the Special Events, Initiatives and Marketing Specialist (SEIMS)
- Assist the SEIMS with catering arrangements and event/facility booking
- Assist the SEIMS in sourcing, managing vendors and creating timelines and detail-oriented plans
- Under the supervision of the SEIMS, the Special Events Coordinator will prepare and coordinate technical and logístical aspects of events
- In coordination with the SEIMS, set up, tear down and clean up for events
- Assist SEMIS with drafting event communication plans and critical paths
- Implement ideas to boost event attendance and fundraising efforts
- Provide logístical support as needed for divisional special events
- Be an active member of Congress and Commissioning, program services, and other Salvation Army conferences as required
- Be on site for all events and assist SEIMS in creating event briefs and briefing volunteers and necessary staff
- Develop a list of business contacts for events/data management
- Assist with the development and fulfillment of event budgets

**Santa Shuffle Assistant**
- Assist the National Race Director (NRD) and SEIMS in the day-to-day operations of the Santa Shuffle
- Respond to any internal or external inquires about the Santa Shuffle
- Attend bi-weekly Running Room meetings with the NRD and SEIMS and provide event updates
- Assist SEIMS as the point-of-contact for local race directors
- Help reconcile financial reports post-run
- Assist with sourcing and ordering promotional items for the Santa Shuffle

**Other Responsibilities**:

- Write post-event summaries for the Manager of Communications
- Liaison with THQ Departments for departmental special event coordination
- Provide administrative support that includes but not limited to, submitting insurance/permit requests and responding to event-related inquires

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completion of a formal post-secondary /college dip prog of 2 to 3 academic years
- Valid Ontario Class “G” Driver’s License with an acceptable Driver’s abstract is an asset

**Experience and Skilled Knowledge Requirements**
- Minimum 2 years but less than 3 years experience in special event planning or related work experience
- Knowledge and experience in attracting funds or sponsorships
- Photography skills/background considered an asset
- Ability to exercise good judgment and tact
- Work as part of a team and independently
- Ability to manage details with accuracy and multi-task to quickly transition from one task to another
- Financial skills and experience in preparing and managing a budget

**PREFERRED SKILLS/CAPABILITIES**:

- Innovative and creative mindset
- Creative writing skills as well as verbal and listening skills
- Ability to work as part of a team and independently
- Exceptional attention to detail and accuracy
- High standards of integrity, judgment and confidentiality and an ability to model the values and standards of The Salvation Army
- Represent the organization in a professional and engaging manner
- High level of initiative, tact and diplomacy; excellent judgement and discretion
- Strong analytic, creative problem-solving skills
- Alignment with the mission and vision of The Salvation Army in Canada
- Respect and understanding of The Salvation Army - its mission, culture and values

**Compensation**

**The Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.**

**Job Types**: Full-time, Permanent

**Salary**: $40,822.00-$61,000.00 per year

Schedule:

- 8 hour shift

Work Location: Hybrid remote in Toronto, ON

Application deadline: 2023-02-17

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