Event and Project Coordinator

2 weeks ago

Toronto, Canada University Health Network Full time

**Job Posting #: 919983**

**JOB TITLE: Event and Project Coordinator, Institute of Cancer Research, CIH**R

Union: Non-Union

Site: UHN, 700 University Ave, Toronto

Department: CIHR Institute of Cancer Research

Reports to: Scientific Director & Assistant Director, Institute of Cancer Research, CIHR

Hours: 35 per week

Wage range or Salary: $57,403 per annum to $70,216 per annum (To commensurate with experience and consistent with UHN compensation policy)

Status: Permanent Full Time

Shifts: N/A

Posted Date: May 20, 2023

Closing Date: June 5, 2023

University Health Network (UHN) is looking for an experienced professional to fill the key role of** Eve**nt and Project Coordinator, Institute of Cancer Research** **in our CIHR**.**
- Transforming lives and communities through excellence in care, discovery and learning_

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.?

**Position Overview**:
The Institute of Cancer Research (ICR), headquartered at the University Health Network (UHN) in Toronto is one of the thirteen institutes of the Canadian Institutes of Health Research (CIHR). ICR enhances ongoing cancer research by creating new cancer research programs, and by coordinating Canada-wide cancer research efforts supported by different national and provincial agencies.

As part of the ICR Team, the Event and Project Coordinator will lead the overall planning and coordination of all ICR workshops, meetings, and events. The Event and Project Coordinator will also monitor and manage event budgets, as well as the purchasing, payment, and travel expense reimbursements for ICR events and related activities. In addition, the Event and Project Coordinator will be responsible for providing diversified administrative support and coordination to the ICR team. Travel outside of Toronto for periods of as long as several days may occasionally be required. It may be sometimes necessary to work on evenings and/or weekends to attend and support meetings/events. This position is key to the success of ICR and plays an important role to delivering on the vision and objectives of the Institute.

**Key Responsibilities**:
Event Coordination
- Plan, coordinate, and oversee all event logistics (e.g., local and large pan-Canadian workshops, meetings, conferences) under general direction of the ICR Assistant Director and Scientific Director.
- Planning tasks include but are not limited to creating a project plan, organizing Planning Committee meetings, sending invitations, managing registrations, creating evaluation surveys, booking venues and speakers, arranging catering, booths, transportation, equipment etc., in an effective and efficient manner.
- Develop and manage event budgets and complete travel expense reimbursements with the ICR Business Officer.
- Coordinate the promotion and marketing of events with the ICR Communication Specialist.
- Build and maintain positive relationships with vendors, meeting and event participants, and other relevant ICR stakeholders that are involved in the planning and execution of meetings, workshops, and events.
- Participate in the development and execution of ICR contracts with suppliers, consultants, and other service providers, as well as inter-institute agreements with other CIHR Institutes under general direction of the ICR Scientific Director, Assistant Director, and Business Officer.
- Oversee the work of suppliers and service providers to ensure that projects and events are completed on budget, effectively, and efficiently.

General Accountabilities
- Provide administrative support and coordination to ICR staff, including managing staff calendars, coordinating travel arrangements, general reception, and other clerical duties as required.
- Arrange meetings, prepare and distribute background information and agendas, book and set up rooms, take and transcribe minutes in a timely manner, and follow-up as necessary.
- Coordinate travel including flights and accommodation for ICR staff.
- Provide support to maintain ICR’s content management systems.
- Maintain effective and productive working relationships with internal and external stakeholders.
- Communicate w

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