Events Management Coordinator

9 months ago

Toronto, Canada Ministry of Economic Development, Job Creation and Trade Full time

Are you an experienced Events Management professional ready to make a lasting impact in promoting Ontario as a premier destination for international investment? We are seeking a talented individual with a strategic mindset, creativity, and a proven ability to organize captivating high-profile events, engaging presentations, and impactful meetings. Whether it's a physical gathering or a virtual experience, your skills will contribute to positioning Ontario as a top choice for global investments.

**This exceptional opportunity requires an in-office presence five days a week, allowing you to showcase your expertise in onsite coordination of logistics and client service. If you're passionate about events, marketing, and making a difference, we invite you to apply.**

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**:

- Consult with event participants and stakeholders to assess needs and priorities
- Offer comprehensive event planning and management services including the coordination of logistics, resource allocation, knowledge of facilities, equipment, technology support, presentation materials, catering, and client relations
- Provide strategic expert advice on event preparation and operational policies
- Consider the integration of services for single and multiple concurrent high-profile events
- Manage events involving VIP visitors/attendees, including elected government officials, international diplomats, and prominent business executives
- Provide comprehensive audio-visual (AV) services for in-person, virtual, and hybrid events
- Delegate responsibilities and oversee Client Services Representatives (CSRs), while also coordinating and overseeing on-site activities performed by contracted vendors
- Analyze event plans to calculate vendor and client invoices
- Plan and coordinate marketing activities to showcase Ontario as an attractive investment destination to international investors.
- Research and develop Ontario Investment Trade Centre (OITC) operational policies, procedures, and other written materials
- Research industry best practices in client service and presentation technology to maintain the quality and competitiveness of OITC client service and facilities, as a showroom to market Ontario

**How do I qualify?**:
**Event Management, Marketing, and Promotion Skills**: You have:

- Exceptional client relationship management skills to cultivate strong partnerships, understand client needs, and deliver innovative solutions as the liaison with the client
- Knowledge of the principles and practices of marketing, promotion, and event management, to plan and organize special events, presentations, and meetings in person or virtually
- The ability to install, dismantle, and troubleshoot a variety of equipment
- Expertise in AV equipment, including remote controllers, lighting, video conferencing, screens, speakers, and network connectivity, for installation, technical support, and troubleshooting of virtual/hybrid events

**Interpersonal and Communication Skills**: You have:

- Knowledge of international business practices, cultural nuances, and communication etiquette to effectively engage with clients from diverse backgrounds
- A proven ability to thrive in high-pressure, fast-paced service environments while consistently delivering top-notch service to international clients
- High-level communication skills to effectively market the Centre's services to diverse stakeholders, understanding their specific requirements for upcoming in-person, virtual, or hybrid events and recommending applicable OITC services

**Administrative Knowledge**: You have:

- Knowledge of organizational procurement policies, vendor contract management, and Requests for Proposals (RFP),
- Financial administration skills to maintain accounts, administer fees for service, detail review of event plans and vendor invoices to determine the amounts to be charged back to clients and stakeholders
- Knowledge of project management processes to undertake projects, develop project plans and schedules, monitor progress, and produce reports

**Political Acuity, Leadership, and Relationship Management**: You can:

- Demonstrate political acuity, leadership, and strong relationship management skills to foster collaboration

  • Event Coordinator

    7 months ago

    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Event Management Coordinator

    1 day ago

    Toronto, Ontario, Canada Fengate Asset Management Full time

    Fengate Asset Management is seeking a skilled Event Management Coordinator to support the execution of firmwide events and initiatives.The successful candidate will provide industry research, strategy, and creative assistance where applicable. This role requires excellent project management, prioritization, multi-tasking, and time management skills to meet...

  • Event Manager

    6 months ago

    Greater Toronto Area, Canada Pelican Events and Catering Full time

    Event Manager **Duties**: - Plan, organize, and execute various events such as weddings, corporate meetings, fundraisers, and social gatherings - Coordinate with clients to understand their event requirements and provide exceptional guest services - Manage event budgets, including negotiating contracts with vendors and suppliers - Oversee event logistics,...

  • General Manager

    7 months ago

    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description O&B Events and Catering offers an extensive portfolio of unique, stylish event and restaurant venues, each one supported by Oliver & Bonacini chef-driven cuisine, professional and personal service and a team of dedicated event coordinators. The diversity of our spaces allows us to host a wide range of events, such as closing dinners,...

  • Event Coordinator

    1 day ago

    Toronto, Canada Daniel et Daniel Catering & Events Full time

    **Job Function**: To provide administrative support to the Senior Catering & Event Planner. **Key Responsibilities**: **1.** Maintain and complete Sales Folder Checklist, including: - Processing of deposits - Booking Service Staff - Scheduling of client meetings and menu tastings - Processing of SOPs - Submitting Signage Requests - Issuing Staff Event...

  • Event & Catering Sales Manager

    4 months ago

    Toronto, Canada Eatertainment Events and Catering Full time

    **Job description** Eatertainment is one of Canada’s leading Event & Catering companies with over 30 venues within its portfolio and a 20+ year track record of producing some of the country’s top events. As we add more exclusive venues and clients, we are looking for passionate event professionals with industry experience to join our team! Reporting to...

  • Catering Event Manager

    7 months ago

    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. What's in it for...

  • Event & Catering Sales Associates and Managers

    7 months ago

    Toronto, Canada Eatertainment Events and Catering Full time

    **Job description** Eatertainment is one of Canada’s leading Event & Catering companies with over 30 venues within its portfolio and a 20+ year track record of producing some of the country’s top events. As we add more exclusive venues and clients, we are looking for passionate event professionals with industry experience to join our team! Reporting to...

  • Events Coordinator

    7 months ago

    Toronto, Canada RLDatix Full time

    RLDatix, a global leader in patient safety and healthcare governance, risk and compliance (GRC) technology, is searching for an Event Coordinator to support our internal and external events. We are looking for a talented and motivated event coordinator to organize outstanding and unforgettable events. The Event Coordinator will be responsible for the...

  • Events Bartender

    7 months ago

    Toronto, Canada 2nd Floor Events Full time

    _**DISTRIKT 461 (SECOND FLOOR EVENTS, SPIN TORONTO, RABBIT! RABBIT! RABBIT!, SUB DIVISION)**:_ - A boutique hospitality group, with a collection of brands, built by people striving to give an exceptional experience to our guests._ Second Floor Events is an open-concept 3,000 square-foot space with endless opportunities to customize. Located in the heart of...

  • Event Coordinator

    6 months ago

    Toronto, Canada Compass Group Full time

    **Location: Toronto** You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist...

  • Events Coordinator

    7 months ago

    Toronto, Canada AGM Renovations Full time

    We're seeking an energetic and motivated Marketing Coordinator to join our team, specializing in event coordination and associated marketing duties. In this internal role, you'll play a vital part in lead generation by researching upcoming events/shows, handling company registrations, and ensuring we have ample manpower (brand ambassadors) for...

  • Event Coordinator

    6 months ago

    Toronto, Canada Allied Full time

    Allied is looking for an **Event Coordinator **to join our team at The Well. At Allied, everything starts with purpose. In the role of Event Coordinator, you will develop and execute top tier innovative brand events, engaging programs, culinary workshops and brand activations and ensure they are successful. These events will take place in the Retail Common...

  • Coordinator, Events

    7 months ago

    Toronto, Canada SickKids Foundation Full time

    **SICKKIDS FOUNDATION IS ON THE HUNT FOR AN EXTRAORDINARY COORDINATOR, EVENTS** **ABOUT US**: SickKids Foundation leads the fight for The Hospital for Sick Children (SickKids), recently ranked the number one paediatric hospital in the world by Newsweek. Celebrating 50 years of philanthropic impact in 2022, SickKids Foundation is the largest charitable...

  • Event Coordinator

    7 months ago

    Toronto, Canada Redstone Agency Full time

    **_What does the opportunity include? _** - **Join a world-class team with a corporate culture like no other! **People are our priority. We want you to bring your whole self to work each day. - **Learn and advance within a rapidly growing agency!** We value career growth and development by investing in you. - **You will have a lot of responsibility and be...

  • Event Coordinator

    1 day ago

    Toronto, Canada Redstone Agency Full time

    **_What does the opportunity include? _** - **Join a world-class team with a corporate culture like no other! **People are our priority. We want you to bring your whole self to work each day. - **Learn and advance within a rapidly growing agency!** We value career growth and development by investing in you. - **You will have a lot of responsibility and be...

  • Coordinator, Events

    1 month ago

    Toronto, Canada Rogers Communications Full time

    At the Toronto Blue Jays, our mission is to get better every day to win world series championships and celebrate with our fans across Canada. Whether you are part of our team on or off the field, we have an unwavering commitment to elevate every aspect of our roles, consistently innovating and delivering excellence each day. We offer a unique and exciting...

  • Event Coordinator

    2 weeks ago

    Toronto, Canada AD Hospitality Full time

    **Job Summary** **Responsibilities** - Plan and coordinate all aspects of events, including logistics, leasing with the kitchen and chefs, venue selection, and guest services. - Communicate effectively with clients to understand their needs and preferences while providing expert advice on event planning. - Manage timelines and budgets to ensure events are...

  • Event Coordinator

    1 month ago

    Toronto, Canada Bond Brand Loyalty Full time

    About Us: At Bond, we craft innovative solutions with the aim of forging stronger brand loyalty and building sustainable growth for our clients. Our diverse and dynamic approach takes us in thrilling directions, and as an Event Coordinator , you will have your hands on the wheel as we drive the future of loyalty. T he Role: As the Event...

  • Venue Coordinator

    7 months ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **DESIGN EXCHANGE** **VENUE SUPERVISOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros in the newly...