Conference Coordinator

2 weeks ago

Edmonton, Canada BUKSA Strategic Conference Services Full time

CONFERENCE COORDINATOR

ABOUT US

For 25 years, BUKSA / Conferences + Associations has served associations, universities, governments, regulatory agencies, and corporations delivering best-in-class experiences to our clients and their stakeholders. We have worked in all of Canada’s major centres and loads of small cities and towns, and we are proudly 100% Canadian owned. BUKSA is a team of professionals driven to design impactful programs and events that elevate the experience of customers and stakeholders.

ABOUT THE POSITION

The Conference Coordinator (CC) reports to a Conference Manager (CM) and is one of several

CCs on staff at BUKSA. The mission of the CC is to work with the team of CM’s in organizing conferences and events that are held virtually or in-person across Canada and abroad.

Coordination of logístical details such as coordinating speakers, travel, vendors, and venues. On
- site project execution is a significant part of the role of CC.

This is a junior position, ideal for someone at the beginning of their events career or recently graduated and eager to learn and grow with our team. This position is based in Edmonton and is in-office.

Who you are:
**Continuous learning and development are important to you** - The Conference Coordinator position requires an individual who takes ownership of their learning and development, proactively identifying areas for improvement and seeking out opportunities to develop new skills.

**Results-oriented** - The Conference Coordinator will be goal-driven and results-oriented, with a track record of delivering work on time and to the highest standard of quality. They will have a strategic mindset, be able to think outside the box and find innovative solutions to complex problems.

**Ownership mentality** - The Conference Coordinator will take ownership of their work and be willing to help their teammates out, ensuring that tasks are completed to the highest standard and taking responsibility for their actions. They will be self-motivated, proactive, and take pride in delivering results.
- Undergraduate Degree or two-year Diploma from an accredited institution an asset.
- 1 to 2 years’ professional experience - experience in the events or hotel industry considered an asset.
- Experience using Microsoft Office, specifically Excel and Word.
- Excellent communication and interpersonal skills, with a track record of building positive relationships with many stakeholders including clients and teammates.
- Great professional writing skills, with the ability to draft, edit, and proofread their own work and the work of others to ensure accuracy, clarity, and consistency in all written materials.
- Technical competence in platforms such as Zoom, Survey Monkey, Microsoft Office,

Squarespace, and other virtual conference platforms is considered an asset.
- Confident, professional demeanor and a strong work ethic. This role involves working in a fast-paced environment with multiple priorities and deadlines.
- Some travel required; some evening and weekend work required.
- Driver’s license and own vehicle required.

What’s in it for you:

- Designated workspace in a beautiful office located downtown Edmonton.
- Education allowance to pursue continuous learning opportunities to grow your skills.

Allowance to attend conferences, take courses. We are supportive of membership in relevant professional societies.
- Healthcare spending account.
- Cellphone bill allowance.
- Snacks, drinks, and other comforts are provided within the office.
- Staff socials and meals to induce a team atmosphere.

Salary Range: $40,000-$50,000 dependent on experience and education.

We recognize that our people are our best asset and that they are directly linked to our success.

We are an equal opportunity employer and place a high value on diversity and inclusion at

BUKSA. We do not discriminate on the basis of any protected attribute, including race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we will provide reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Edmonton, AB T5H 3J6: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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