Conference Coordinator

3 weeks ago

Edmonton, Canada BUKSA Strategic Conference Services Full time

ABOUT US

For over 25 years, BUKSA / Conferences + Associations has served associations, universities, governments, regulatory agencies, and corporations delivering best-in-class experiences to our clients and their stakeholders. We have worked in all of Canada’s major centers and many small cities and towns, and we are proudly 100% Canadian owned. BUKSA is a team of professionals driven to design impactful programs and events that elevate the experience of customers and stakeholders.

We partner with clients to strategize, elevate, and maximize impact. Aiding forward-thinking organizations host conferences, events, and annual general meetings, we bring an approach that combines event strategy, technology, and creative event producers to increase the learning and experience value to your audience. We have several long-standing clients in healthcare, real estate, and technology, but work in a variety of industries.

ABOUT THE POSITION

The Conference Coordinator (CC) reports to a Conference Manager (CM) and is one of several CCs on staff at BUKSA. The mission of the CC is to work with the team of CM’s in organizing conferences and events that are held virtually or in-person across Canada and abroad. Coordination of logístical details such as registration, speakers, travel, vendors, and venues are key aspects of the role, along with on-site project execution.

This is a position for someone with 2-3 years in the events industry. We are looking for someone eager to learn and grow with our team. This position is based in Edmonton and requires an in-office presence.

WHO YOU ARE:
Continuous learning and development are important to you - The Conference Coordinator position requires an individual who takes ownership of their learning and development, proactively identifying areas for improvement and seeking out opportunities to develop new skills.

Results-oriented - The Conference Coordinator will be goal-driven and results-oriented, with a track record of delivering work on time and to the highest standard of quality. They will have a strategic mindset, be able to think outside the box and find innovative solutions to complex problems.

Ownership mentality - The Conference Coordinator will take ownership of their work and be willing to help their teammates out, ensuring that tasks are completed to the highest standard and taking responsibility for their actions. They will be self-motivated, proactive, and take pride in delivering results.
- Undergraduate Degree or two-year Diploma from an accredited institution an asset.
- Experience using Microsoft Office, specifically Excel and Word.
- Excellent communication and interpersonal skills, with a track record of building positive relationships with many stakeholders including clients and teammates.
- Energetic, go-getting attitude with a desire to be part of an A-playing team.
- Great professional writing skills, with the ability to draft, edit, and proofread their own work and the work of others to ensure accuracy, clarity, and consistency in all written materials.
- Technical competence in platforms such as Zoom, Survey Monkey, Squarespace, WordPress, and virtual conference platforms.
- Confident, professional demeanor and a strong work ethic. This role involves working in a fast-paced environment with multiple priorities and deadlines.
- Some travel required; some evening and weekend work required.
- Driver’s license and own vehicle required.

What’s in it for you:

- Opportunities to learn and grow within the organization.
- Designated workspace in a beautiful office located in Queen Mary Park.
- Education allowance to pursue continuous learning opportunities to grow your skills. Allowance to attend conferences, take courses. We are supportive of membership in relevant professional societies.
- Travel opportunities across Canada.
- Healthcare spending account.
- Cellphone bill allowance.
- Snacks, drinks, and other comforts are provided within the office.
- Staff socials and meals to induce a team atmosphere.
- Salary commensurate with experience

Pay: $40,000.00-$60,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

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