Executive Assistant

2 weeks ago

Mississauga, Canada Chubb Fire & Security Canada Corporation Full time

**_The Chubb Fire & Security Difference..._**
- Service Excellence_
- Technology Leadership_
- Focus on Quality_
- National Coverage_
- Single Point of Contact_
- A Name You Can Trust_

Chubb Fire & Security provides an unparalleled portfolio of security and life safety solutions to Canadian institutions, businesses and residences. We deliver advanced solutions to many of the country's most demanding security and life safety requirements. Our coast-to-coast coverage is provided through a team of experts sharing a common focus on service excellence. Our proven capabilities yield the ultimate in peace of mind to those that we serve.

**_
Role Summary:_**

**_Key Job Responsibilities:_**
- Provide confidential administrative support to the Managing Director, and multiple leadership team members
- Handle work-related matters on behalf of - and alongside - the Managing Director, most of which are highly confidential in nature
- Maintaining schedules for meetings and conferences as well as making adjustments based on constantly changing priorities and scheduling conflicts
- Scheduling domestic and international travel arrangements, completing detailed meeting and travel itineraries, and monitoring and completing expense reports in a timely manner
- Consolidating reports and materials for executive meetings, including senior business reviews
- Preparing/editing presentations for senior executive-level meetings
- Interfacing with all levels of the organization and with external customers in a professional and effective manner. Anticipate business and client service needs, demonstrating resourcefulness and critical thinking
- Work collaboratively with other teams in local and global business operations, leveraging appropriate resources to manage, own and minimize administrative tasks for the Managing Director and leadership team members

**_
Qualifications:_**
- Post-secondary education in Business, Marketing, or a related field
- 5+ years of administrative experience at the executive level in a medium to a large corporate environment
- Superior computer skills in Microsoft Office software including Outlook, PowerPoint, Word, and Excel

**_More about the position:_**
- French/English Bilingualism will be valued
- Flexible and adaptable in dealing with changing priorities and tasks
- Outstanding communication skills at all levels
- Ability to handle confidential information and work in a fast-paced environment
- Attention to detail is a must
- Able to multitask on a variety of assignments
- Must be self-motivated and have the ability to exercise initiative and work independently.

**_
Our offerings include_**

Competitive compensation and benefit package

RRSP matching

Employee Discounts

Learning and Development opportunities

Reward and Recognition Program

A culture of performance & accountability

A supportive and positive team environment

**_
Background Check Requirements:_**
- Criminal Background Check
- Reference Check

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

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