Events Coordinator

3 weeks ago


Burnaby, Canada ConeTec Full time

**SCOPE OF POSITION**

Reporting to the Marketing Manager, the Events Coordinator is a key player in our team, managing various internal and external events from start to finish. This includes planning, coming up with creative ideas and solutions, and enabling the smooth execution of conferences, client dinners, seminars, internal training, team-building activities, technical short courses, and more.

Their role is not only about boosting our brand through successful events but also about supporting the growth of strong internal and external connections throughout our global offices. This position requires adaptability, organization, creativity, and the ability to oversee budgets, schedules, vendors, and on-site teams. Additionally, the Events Coordinator is responsible for ordering, shipping logistics, and inventory management of our promotional materials.

**ROLES, RESPONSIBILITIES AND EXPECTATIONS**
- Plan, organize, and execute a wide range of corporate events, including conferences, seminars, client dinners, internal Training Days, short courses, and others.
- Manage the end-to-end event coordination process, from initial concept to post-event evaluation.
- Coordinate event logistics, such as venue sourcing/selection, catering, audio-visual equipment, material shipping, and other event-related services.
- Take full ownership of ConeTec's participation in conferences, overseeing every aspect from sponsorship and exhibitor booth selection to payment, coordinating materials and SWAG, arranging shipping and delivery, securing attendee passes, managing hotel bookings, and handling all communications with the organizers.
- Maintain our group’s conference calendar and maintain regular, up-to-date communication with Regional Managers, proactively supporting their local event needs.
- Support HR with internal events, such as the 10K Run and ConeCamp (plus others).
- Research and procure promotional items, merchandise, and SWAG to enhance event experiences.
- Keep track of SWAG and marketing collateral inventory.
- Provide support to all our offices regarding SWAG ordering and delivery.
- Negotiate and manage vendor contracts, budgets, and expenses specifically related to items such as merchandise, SWAG, printed materials, etc.
- Develop and maintain event timelines, schedules, and task lists.
- Conduct post-event evaluations; solicit and collect feedback for continuous improvement.

**SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED**
- 2+ years of proven work experience in event coordination
- A university degree or college diploma in Event Management, Marketing, Communications or a related field such as business administration.
- Experience in researching and purchasing promotional items and SWAG.
- Experience in B2B industries is a differential.
- Ability and willingness to travel domestically and internationally as/when needed.
- Creativity, adaptability, and a strong attention to detail.
- Exceptional organizational, problem-solving, and communication skills (verbal and written).

ConeTec is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law. The salary range for this role is $50,000 - $60,000 CAD per year + benefits, and the determination of an applicant’s base salary within the mentioned range is based on the individual’s skills, competencies, and unique qualifications.


  • Event Coordinator

    4 days ago


    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$28.82 hourly plus 14% in lieu of benefits** - SFU Department Descr: **Strategic Partnership Hub** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** SFU’s Partnerships Hub (SPH) helps foster growth of key university partnerships and deliver on the strategic...

  • Event Coordinator

    2 weeks ago


    Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:C.U.P.E. Local 3338 Pay range:$28.82 hourly plus 14% in lieu of benefits SFU Department Descr:Strategic Partnership Hub Position Grade:7- # of openings:1 Biweekly Hours:70Who We AreSFU's Partnerships Hub (SPH) helps foster growth of key university partnerships and deliver on the strategic opportunities they represent. Working in close...

  • Events Coordinator

    3 weeks ago


    Burnaby, Canada conetec Full time

    SCOPE OF POSITION Reporting to the Marketing Manager, the Events Coordinator is a key player in our team, managing various internal and external events from start to finish. This includes planning, coming up with creative ideas and solutions, and enabling the smooth execution of conferences, client dinners, seminars, internal training, team-building...

  • Event Coordinator

    5 days ago


    Burnaby, Canada Refrigerative Supply Full time

    **RSL’S story**: **RSL Mission** Our purpose is to provide the highest quality HVAC and Refrigeration experience in Canada. **RSL Vision** To be the environment that inspires excellence and trust within our community. **RSL Values** Gracious, Collaborative, Courageous, Innovative, Community Focused and Exceptional Experience **_ Duties and...

  • Event Coordinator

    4 weeks ago


    Burnaby, Canada ClearDent Full time

    **About ClearDent** ClearDent builds software and digital tools to help dentists manage all areas of their practice, letting them focus on providing great oral care. For over 20 years, we’ve been an industry leader in streamlining and elevating oral healthcare for patients and doctors alike. As we begin to offer cloud solutions to clinics, hospitals, and...

  • Event Coordinator

    2 months ago


    Burnaby, British Columbia, Canada ClearDent Full time

    About ClearDentClearDent develops software and digital solutions to assist dentists in managing their practices efficiently, allowing them to concentrate on delivering exceptional oral care. With over two decades of experience, we have established ourselves as pioneers in optimizing oral healthcare for both patients and healthcare professionals. As we...

  • Event Coordinator

    2 weeks ago


    Burnaby, British Columbia, Canada Prococious Technology Inc. Full time

    Work Term: Permanent Work Language: English Hours: 37.5 hours per week Education: Bachelor's degree Experience: 3 years to less than 5 years- or equivalent experienceTasks: Promote conference and meeting services or special events Inspect and select sites Develop marketing and communication plans Develop sponsorship, partnership or fundraising programs...


  • Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Student Services - Indigenous Student Centre** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** The Indigenous Student Centre (ISC) provides currently enrolled Indigenous students...


  • Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$56,108 to $67,004 annually** - SFU Department Descr: **Office of Francophone & Francophile Affairs (OFFA)** - Position Grade: **6** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** Our mission at OFFA is to coordinate, promote and support to the development of...


  • Burnaby, Canada Special Olympics BC Full time

    Be inspired and inspire others. Build opportunities that change lives, including your own. Engage with people of all backgrounds so that others may be engaged. Be part of one of the largest and most respected sport organizations in the world. Welcome to Special Olympics BC! In this role, you will be a key member of our Fund Development team working...


  • Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Student Services - Indigenous Student Centre Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We Are The Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services...


  • Burnaby, Canada ACT - Autism Community Training Full time

    _ACT—Autism Community Training Society _ - Administration, Events & Marketing Coordinator_ ACT - Autism Community Training is a federally registered not-for-profit society that has provided training and information resources to Autistic individuals, families and community professionals since 2005. ACT has a strong reputation for innovative work; we use...


  • Burnaby, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We AreThe Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services that are unique, cultural, and wholistic. Our vision is for...


  • Burnaby, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $67,089 to $80,019 annually SFU Department Descr: Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We AreThe Indigenous Student Centre (ISC) provides currently enrolled Indigenous students with programs and services that are unique, cultural, and wholistic. Our vision is for...


  • Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Student Services - Athletics & Recreation** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** We're the only Canadian member of the National Collegiate Athletic Association...


  • Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:Administrative and Professional Staff (APSA) Pay range:$56,108 to $67,004 annually SFU Department Descr:Faculty of Arts & Social Sciences - Linguistics Position Grade:6- # of openings:1 Biweekly Hours:72Reporting to the Manager, Linguistics, and supervised by both the Managers, Linguistics and First Nations Languages, the Coordinator,...

  • Event Coordinator

    1 week ago


    Burnaby, Canada Prococious Technology Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Bachelor's degree - Experience: 3 years to less than 5 years - or equivalent experience **Tasks**: - Promote conference and meeting services or special events - Inspect and select sites - Develop marketing and communication plans - Develop sponsorship, partnership or...

  • event coordinator

    4 weeks ago


    Burnaby, Canada Prococious Technology Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 37.5 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceTasksPromote conference and meeting services or special eventsInspect and select sitesDevelop marketing and communication plansDevelop sponsorship, partnership or fundraising programsSolicit...

  • Event Coordinator

    4 weeks ago


    Burnaby, Canada Spectra Event Group Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Relocation costs not covered by employer **Tasks**: - Promote conference and meeting services or special events - Inspect and select sites - Develop media strategies and public relations...


  • Burnaby, Canada Simon Fraser Student Society Full time

    Internal/External Member Services Coordinator - Student Group Events (Temporary, Full-time) The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is...