Accounts Payable Administrator

3 weeks ago

Greater Toronto Area, Canada Clearway Full time

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

**Summary**:
The Accounts Payable Administrator is responsible for carrying out assigned tasks within the Accounts Payable Team and supporting the Finance Division. This role reports to the A/P Supervisor but works closely with all Finance Team members, Operations colleagues, and Vendors, to deliver an excellent customer experience across the Clearway Group. The role requires a full understanding of how Accounts Payable processes impact the Procure to Pay and Month-end Close and Reporting processes.

**Please note that this is a full-time in-person role, located at our head office, in Maple.**

**The hours are 8:00 am-5:00 pm.**

**Essential Duties & Responsibilities**:

- Gain an understanding of the Clearway Group’s organizational structure to support accurate recording of expenditures.
- To ensure that Vendor communications are timely read and addressed by:

- Responding, redirecting, or escalating as appropriate.
- Open and distribute hardcopy mail addressed to Finance Team members.
- Scan and/or print copies of Vendor source documents (purchase orders, receiving reports, invoices).
- Distribute Vendor source documents to responsible members of the A/P Team.
- Sort and match Vendor invoices to purchase orders, packing slips, or other supporting documentation.
- Accurately and timely enter, self-review, and post Vendor invoices in batches.
- Review documentation for instructions from Company personnel on invoice holds and payments and enter/update the Accounts Payable system for the same.
- Follow up with Company personnel or Vendors on missing information or documentation.
- Reconcile Company records to Vendor statements and follow up with Vendors to resolve issues/discrepancies.
- File Vendor documents on a timely basis.
- Assist Accounts Payable Team members with meeting month-end process requirements and deadlines.
- Gain expert understanding of Accounts Payable system functionalities to ensure the Company benefits from automation opportunities and configured controls.
- Assist with creating and maintaining Accounts Payable Team and process documentation.
- As requested, support:

- Weekly payment process activities; and
- Year-end audit and external financial and income and sales tax reporting processes.
- Contribute to the Finance organization through other duties and projects as required and determined by the A/P Supervisor or Controller.

**Requirements**:

- A minimum of 2 years of experience in Accounts Payable, Office Administration, or a similar role where organizational and computer skills are learned and demonstrated is considered an asset
- Working knowledge of Excel is required
- Meet set deadlines, including timely identification and escalation of issues
- Multi-task in an environment with a variety of tasks and responsibilities
- Communicate in a timely and positive way with Accounts Payable Team members, other colleagues, Company Management and Vendors
- Attention to detail and accuracy
- Strong commitment to timing and quality standards
- Must have strong communication skills, both written and verbal
- Positive attitude and strong work ethic
- Motivated by creating efficiencies
- Willingness to take on new challenges, responsibilities, and assignments
- Business degree or diploma is an asset

**Benefits**:

- Competitive Salary with annual cost of living increases
- Annual Bonus Program
- Group RRSP with 100% Matching
- 100% Company Paid Benefits
- Extended Health Care
- Dental Care
- Vision Care
- Disability Insurance
- Vacation & Personal Days, plus Paid Holiday Shutdown
- Parental Leave Top-up Program
- Employee Assistance Program (EAP)
- Life Insurance
- Wellness Programs
- Free On-site Parking
- Casual Dress

**AODA**:

- Please, no agencies_

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