Manager of Government Administration

4 days ago

Edmonton, Canada MNA Full time

**Manager of Government Administration**

**Location**: 11738 Kingsway NW, Edmonton, Alberta

**Position Status**: Full Time (40 hours/week), Permanent

**Key Responsibilities**
- Oversee and provide direction to the Executive Assistants - Citizens’ Council, District Council administrators, and department administrators while promoting a collaborative, organized, and efficient administrative team.
- Facilitate effective governance and decision making within the day-to-day function of the Self-Government administrative team.
- Inform and assist in the scheduling, preparation, and documentation for Council, Cabinet, and Committee meetings with the Clerk of Council. Ensure that agendas, meeting minutes, and materials are distributed in a timely manner.
- Ensure all administrative activities align with organizational policies, government regulations, and the values of the Otipemisiwak Métis Government.
- Oversee logistics, travel, and expenses for elected officials, ensuring compliance with policies and budgetary guidelines.
- Regularly attend and oversee administrative functions during Citizen Council, Cabinet, and Committee Meetings. Travel within or outside of Province may be required to attend these meetings.
- Implement and manage programs and initiatives driven by Citizens’ Council ensuring alignment with Otipemisiwak Métis Government’s objectives.
- Maintain organized filing systems for both electronic and physical records, ensuring confidentiality and accuracy.
- Provide effective leadership and mentor team members through feedback, coaching, and formal evaluations.
- Manage staffing responsibilities and perform supervisory duties including hiring and training staff, assigning job duties, and developing and overseeing staff work plans.
- Develop and maintain constructive working relationships with both internal and external stakeholders, including leadership, staff, and business and community partners.
- Maintain a high level of political awareness, cultural sensitivity, professionalism, and confidentiality in interactions with internal and external stakeholders.
- Present a positive and professional image of the organization when interacting with employees, clients, visitors, and other external stakeholders.
- Other duties as required or assigned.

**Skills and Competencies**
- Recognized strength in leading and engaging teams, creating a culture that promotes collaboration, and the development of individual and organizational capacity.
- Exceptional strategic planning skills, including an ability to establish short
- and long-term plans to meet key objectives of projects/initiatives.
- Excellent analytical and critical thinking skills with the ability to identify issues and implement creative and strategic solutions to overcome problems.
- Self-motivated and demonstrated initiative in identifying and addressing operational deficiencies, process gaps, or other possible improvements to operations.
- Flexible and adaptable with an ability to thrive in a dynamic and changing environment.
- Ability to work under pressure and handle tense and stressful situations.
- Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.
- Exceptional attention to detail and demonstrated commitment to excellence.
- Exceptional project management and coordination skills with the ability to manage complex events, including scheduling and resource allocation.
- Exceptional verbal, written, and interpersonal communication skills, with an ability to produce professional documents, reports, and presentations.
- Proven track record of building collaborative partnerships with a variety of internal and external stakeholder
- Strong sense of ethics, professionalism, and political and cultural sensitivity.
- Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government is an asset.

**Qualifications**
- Post-secondary education in Public Administration, Political Science, Business, or related field. Master’s level education will be considered a strong asset.
- Minimum of two years’ experience working in government administration, public sector management, or related field. A combination of relevant education and experience will be considered.
- Minimum two years’ experience in a leadership role, leading a team of direct reports, is preferred.
- Experience working in an Indigenous government and/or public administration setting is an asset.
- Experience managing budgets, creating work plans and writing reports.

**Other Requirements**
- Position is based in Edmonton; in-office presence is required.
- Ability to work regular office hours of Monday to Friday 8:30 am-4:30 pm, as well as a flexible schedule of days, evenings, and weekends.
- Reliable transportation and a valid Class 5 Driver’s License.
- Travel within Alberta is required. Additional, less frequent, out-of-province travel may also oc

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